Travel Management Services
Closed Solicitation Posted
- Solicitation number
- 4-B176-Q-00546-00
- Agency
-
Office of Science
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 56199 All Other Support Services
- Place of performance
- Lemont, Illinois 60439, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Energy (DOE) Office of Science is seeking a travel management service provider to support the global travel needs of Argonne National Laboratory. The contractor must provide seamless end-to-end domestic and international travel arrangements, with 24/7 customer service, efficient operations and reporting, compliance with travel regulations, negotiations for best pricing and incentives, and integration with Argonne's travel and expense system. Key objectives include superior customer experience, detailed travel data and cost management, compliance, and cost reduction. Proposals will be evaluated on a "Go, No-Go" basis, with the lowest priced technically acceptable offeror receiving the award. Responses are due by 5:00 pm CDT on July 10, 2024.
This is an unrestricted solicitation with no set-aside designation. The current incumbent is unknown. The contract value and duration are not specified. The place of performance is Lemont, Illinois. The North American Industry Classification System (NAICS) code is 56199 - All Other Support Services, and the Product and Service Code (PSC) is V999 - Transportation/Travel/Relocation - Other.
Notice text
2 versions
Update #2 · Latest ·
AN ADDENDUM HAS BEEN INCLUDED IN THE ATTACHMENTS. PLEASE PROVIDE ONE (1) SIGNED COPY OF THE ADDENDUM WITH THE PROPOSAL.
Argonne’s Global Travel Office (“GTO”) is seeking a travel management service to simplify the process of booking transportation and lodging, maintain control of costs, assist in contract negotiations with airlines and hotels, data management and reporting for 50 directorates and divisions.
Argonne is seeking a global travel support services provider (“Contractor”) to fulfill the following objectives:
• “Customer Experience” – Uphold a superior level of customer service for Argonne travelers that can be measured using key performance indicators.
• Travel Management – Effectively and efficiently coordinate seamless business travel, including transportation and lodging that ensures compliance with the Federal Travel Regulations and DOE Orders.
• Detailed Reporting and Analysis – Provide centralized data processing and customized reporting of travel activities and costs. Additionally, provide real-time visibility into travel spend with smart dashboards and analytics.
• Premier Pricing and Value-Added Incentives – Facilitate negotiations with airlines, hotels and car rental agencies to ensure best pricing, rebates, and traveler incentives.
• Concur Administration – Provide administrative and technical support for the Concur online travel booking tool.
• Technological Infrastructure – Provide a solid technical infrastructure to seamlessly integrate with Argonne’s travel and expense system – Concur.
• Compliance – Build and integrate an automated control system that fully incorporates travel rules and policies to prevent out-of-policy booking before it happens, ensure compliance and budget management.
• Automatic Approval Process: Develop an automatic approval process for out-of-policy reservations, where such bookings generate an approval and review action for Argonne’s Global Travel team.
• Cost Management – Continually identify cost reduction opportunities
Please read "Instructions for Bidders" for more information on the solicitation requirements.
*THIS RFP WILL BE EVALUATED BASED ON “GO, NO-GO” SELECTION CRITERIA*
Proposals meeting the mandatory requirements expressed in the Statement of Work, “Travel Management Services” dated May 28, 2024, and Price Schedule “C” will be further evaluated in accordance with the solicitation (GO category). Proposals not meeting all the mandatory requirements will be excluded from further consideration (No-Go category). Award will be made to the lowest price supplier in the "GO" category. Contractor must provide evidence to support the capability of providing the above requirements to be deemed technically acceptable.
Please provide all Applicable Documentation no later than 5:00pm CDT on July 10, 2024. Please send any questions to the Contracting Officer.
Update #1 ·
Argonne’s Global Travel Office (“GTO”) is seeking a travel management service to simplify the process of booking transportation and lodging, maintain control of costs, assist in contract negotiations with airlines and hotels, data management and reporting for 50 directorates and divisions.
Argonne is seeking a global travel support services provider (“Contractor”) to fulfill the following objectives:
• “Customer Experience” – Uphold a superior level of customer service for Argonne travelers that can be measured using key performance indicators.
• Travel Management – Effectively and efficiently coordinate seamless business travel, including transportation and lodging that ensures compliance with the Federal Travel Regulations and DOE Orders.
• Detailed Reporting and Analysis – Provide centralized data processing and customized reporting of travel activities and costs. Additionally, provide real-time visibility into travel spend with smart dashboards and analytics.
• Premier Pricing and Value-Added Incentives – Facilitate negotiations with airlines, hotels and car rental agencies to ensure best pricing, rebates, and traveler incentives.
• Concur Administration – Provide administrative and technical support for the Concur online travel booking tool.
• Technological Infrastructure – Provide a solid technical infrastructure to seamlessly integrate with Argonne’s travel and expense system – Concur.
• Compliance – Build and integrate an automated control system that fully incorporates travel rules and policies to prevent out-of-policy booking before it happens, ensure compliance and budget management.
• Automatic Approval Process: Develop an automatic approval process for out-of-policy reservations, where such bookings generate an approval and review action for Argonne’s Global Travel team.
• Cost Management – Continually identify cost reduction opportunities
Please read "Instructions for Bidders" for more information on the solicitation requirements.
*THIS RFP WILL BE EVALUATED BASED ON “GO, NO-GO” SELECTION CRITERIA*
Proposals meeting the mandatory requirements expressed in the Statement of Work, “Travel Management Services” dated May 28, 2024, and Price Schedule “C” will be further evaluated in accordance with the solicitation (GO category). Proposals not meeting all the mandatory requirements will be excluded from further consideration (No-Go category). Award will be made to the lowest price supplier in the "GO" category. Contractor must provide evidence to support the capability of providing the above requirements to be deemed technically acceptable.
Please provide all Applicable Documentation no later than 5:00pm CDT on July 10, 2024. Please send any questions to the Contracting Officer.
Files
| File | Type | Posted |
|---|---|---|
| Addendum and Acknowledgement Doc.doc | DOC document | |
| Appendix B - Statement of Work.pdf | ||
| Appendix A-71COM-13-FEB-2023.PDF | ||
| Du Page Wage Determination.pdf | ||
| Reps Certs ANL-70B (Blank).doc | DOC document | |
| G4-149008 Instructions for Bidders.doc | DOC document | |
| PARIS_SCA Wage Flyer2009.pdf.pdf | ||
| Appendix C Price Schedule- Travel Management.xlsx | XLSX spreadsheet | |
| ANL-70 Request for Quotation.doc | DOC document | |
| Appendix D9-12-DEC-2023.PDF |
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