Trapper Creek Food Service Water Heater Replacement
Closed Solicitation Posted
- Solicitation number
- 12441926Q0023
- Agency
-
Forest Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- 4520 Space And Water Heating Equipment
- Place of performance
- Darby, Montana 59829, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture Forest Service is seeking qualified contractors to remove and replace two failed water heaters at the Trapper Creek Job Corps Civilian Conservation Center in Darby, Montana. The procurement involves furnishing and installing two new 119-gallon, 45kW, 480V, 3-phase heavy-duty electric water heaters (Bradford White CEHD120A45 model) with all required accessories including expansion tanks, isolation and balancing valves, T&P discharge piping, pipe insulation, and seismic restraints. This acquisition is being conducted as a Request for Quotation under FAR Part 12 commercial item procedures, with award to be made to the lowest priced technically acceptable offeror using a lowest price technically acceptable evaluation method. Evaluation will consider three factors of equal importance: Technical Approach with project schedule, Demonstrated Prior Experience (minimum three relevant projects from the past five years), and Price Schedule. Proposals are due by March 31, 2026 at 1200 EDT, questions must be submitted by March 24, 2026 at 1200 EDT, and a mandatory pre-proposal site visit was conducted on March 12, 2026 at 0900 MT.
This solicitation is designated as a Total Small Business Set-Aside, meaning only small business concerns may compete for the award, with the small business size standard set at $19 million. No incumbent contractor is identified in the solicitation documents. The contract will be awarded as a firm-fixed price purchase order on a lump sum basis, with the specific dollar value to be determined by contractor proposals; deliveries must be completed before the Notice to Proceed is issued, with early deliveries accepted. The work must be completed with hot water service interruptions limited to 8 hours maximum and requiring 3-day advance notice. Performance and payment bonds are required, as is compliance with prevailing wage determination requirements established for Ravalli and Sanders Counties, Montana. The work will be performed at the Trapper Creek Job Corps Civilian Conservation Center located at 5139 West Fork Road, Darby, Montana 59829, approximately 75 miles south of Missoula.
Notice text
2 versions
Update #2 · Latest ·
UPDATE 3/27: Q&A Attachment Posted Below. All dates remain unchanged. Submit offer by email to nicholas.bartolomei@usda.gov so that it is delivered into this inbox by 31 March 2026 at 1200 EDT.
The Trapper Creek Job Corps Center has identified the need for new food service water heaters within B15. The current water heater has failed and back up systems are not meant to handle the load required for the food service operations.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued.
Solicitation number 12441926Q0023 is issued as a Request for Quotation (RFQ) for Trapper Creek Food Service Water Heater Replacement.
This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
The applicable North American Industry Classification Standard Code is 238220 The small business size standard is $19M This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which shall be considered by the agency.
This project is at the Trapper Creek Job Corps Civilian Conservation Center, located 75 miles south of Missoula, MT in Ravalli County. The address is 5139 West Fork Road, Darby, MT 59829. Driving instructions can be obtained from the Center by calling (406) 821-3286.
For additional information, Offeror's should review the solicitation and attachments in their entirety.
There will be one (1) site visit on 12 March 2026 at 0900 MT. The location is 5139 West Fork Road, Darby, MT 59829. The POC is Kris Johnson. In order to facilitate conference preparations, contractors must RSVP with the number of attendees no later than 72 hours prior to the start of the site visit. RSVPs must be sent to Kris Johnson at kristopher.m.johnson@usda.gov, and CC Nick Bartolomei at nicholas.bartolomei@usda.gov..
Questions shall be submitted via email to Aaron Sanford at aaron.sanford@usda.gov and Nick Bartolomei at nicholas.bartolomei@usda.gov and are due no later than 24 March 2026, at 1200 EST. This will ensure enough time to respond before the solicitation period ends. Please include the solicitation name and number as the subject line of the email. Questions after this time will not be considered.
Submit offer by email to nicholas.bartolomei@usda.gov so that it is delivered into this inbox by 31 March 2026 at 1200 EDT.
Update #1 ·
The Trapper Creek Job Corps Center has identified the need for new food service water heaters within B15. The current water heater has failed and back up systems are not meant to handle the load required for the food service operations.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued.
Solicitation number 12441926Q0023 is issued as a Request for Quotation (RFQ) for Trapper Creek Food Service Water Heater Replacement.
This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
The applicable North American Industry Classification Standard Code is 238220 The small business size standard is $19M This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which shall be considered by the agency.
This project is at the Trapper Creek Job Corps Civilian Conservation Center, located 75 miles south of Missoula, MT in Ravalli County. The address is 5139 West Fork Road, Darby, MT 59829. Driving instructions can be obtained from the Center by calling (406) 821-3286.
For additional information, Offeror's should review the solicitation and attachments in their entirety.
There will be one (1) site visit on 12 March 2026 at 0900 MT. The location is 5139 West Fork Road, Darby, MT 59829. The POC is Kris Johnson. In order to facilitate conference preparations, contractors must RSVP with the number of attendees no later than 72 hours prior to the start of the site visit. RSVPs must be sent to Kris Johnson at kristopher.m.johnson@usda.gov, and CC Nick Bartolomei at nicholas.bartolomei@usda.gov..
Questions shall be submitted via email to Aaron Sanford at aaron.sanford@usda.gov and Nick Bartolomei at nicholas.bartolomei@usda.gov and are due no later than 24 March 2026, at 1200 EST. This will ensure enough time to respond before the solicitation period ends. Please include the solicitation name and number as the subject line of the email. Questions after this time will not be considered.
Submit offer by email to nicholas.bartolomei@usda.gov so that it is delivered into this inbox by 31 March 2026 at 1200 EST.
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