Training Package (Lodging and Catering Services) in Krakow, March 8-15, 2025
Closed Solicitation Posted
- Solicitation number
- 19PL9025Q0007
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Krakow Poland
- Points of contact
-
- Marcin Kukla warsawproc@state.gov +48225042470
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is seeking a contractor to provide lodging and training services for a Department of Justice training event in Krakow, Poland from March 8-15, 2025. The Request for Quotations (RFQ) solicits proposals for a comprehensive training package that includes 30 standard hotel rooms for 7 nights, a 200-square-meter training room to accommodate 40 participants, and additional event services. Contractors must submit electronic quotations to warsawproc@state.gov by January 28, 2025, at 17:00 local time, and are required to be registered in the System for Award Management (SAM) database. The government intends to award the contract to the responsible company submitting the lowest-priced, technically acceptable offer, with the possibility of holding discussions if necessary. Proposals must be submitted in English using MS-Word, MS-Excel, or PDF formats, with a maximum file size of 30MB.
The solicitation does not include any specific set-aside designations and covers a training event for approximately 40 participants. The contract has a minimum value of PLN 176,102 (approximately $44,352) with a maximum not to exceed $150,000. The place of performance is downtown Krakow, Poland, near the U.S. Consulate. Contractors must provide daily refreshment breaks, buffet lunches, simultaneous interpretation equipment, and host one team-building social event. The amended solicitation specifies that the training package should be quoted for 5 days (March 10-14, 2025), with additional provisions for 5 rooms that will be paid separately by individual participants. The contract falls under the NAICS category for Hotels and Motels (721110) and the PSC category for Transportation/Travel/Lodging (V231).
Notice text
Enclosed is a Request for Quotations (RFQ) for lodging and Training package for about 40 participants during the U.S. Department of Justice training in Krakow from March 8, 2025 until March 15, 2025. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by January 28, 2025 until 17:00 local time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to warsawproc@state.gov with the subject line: “Solicitation No.19PL9025Q0007 Rental of Training Facility and Lodging Services in Krakow”.
It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information, as required in Section 3
5 Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Enclosed is a Request for Quotations (RFQ) for lodging and Training package for about 40 participants during the U.S. Department of Justice training in Krakow from March 8, 2025 until March 15, 2025. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by January 28, 2025 until 17:00 local time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to warsawproc@state.gov with the subject line: “Solicitation No.19PL9025Q0007 Rental of Training Facility and Lodging Services in Krakow”.
It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information, as required in Section 3
5 Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Enclosed is a Request for Quotations (RFQ) for lodging and Training package for about 40 participants during the U.S. Department of Justice training in Krakow from March 8, 2025 until March 15, 2025. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by January 28, 2025 until 17:00 local time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to warsawproc@state.gov with the subject line: “Solicitation No.19PL9025Q0007 Rental of Training Facility and Lodging Services in Krakow”.
It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information, as required in Section 3
5 Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Enclosed is a Request for Quotations (RFQ) for lodging and Training package for about 40 participants during the U.S. Department of Justice training in Krakow from March 8, 2025 until March 15, 2025. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by January 28, 2025 until 17:00 local time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to warsawproc@state.gov with the subject line: “Solicitation No.19PL9025Q0007 Rental of Training Facility and Lodging Services in Krakow”.
It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information, as required in Section 3
5 Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| 19PL9025Q0007_A0001.docx | DOCX document | |
| RFQ_19PL9025Q0007.doc | DOC document |
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