Third party eligibility services
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- IHS1505365
- Agency
- Indian Health Service Department of Health and Human Services
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 541219 Other Accounting Services
- PSC
- Q601 Medical Coding And Auditing
- Place of performance
- Claremore, Oklahoma 74017, United States
- Points of contact
-
- Misti Bussell misti.bussell@ihs.gov (918) 342-6235
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service (IHS) is seeking third-party eligibility monitoring services for its Claremore Indian Hospital in Oklahoma. This Request for Quote (RFQ #IHS1505362) solicits commercial services for processing patient insurance eligibility and coverage identification across multiple service lines. The contract requires on-site screening background checks and comprehensive eligibility monitoring for Medicaid, Medicare, Social Security Disability, and other assistance programs. Evaluation will be conducted using a Lowest Price Technically Acceptable (LPTA) methodology, with specific requirements that vendors must demonstrate technical capability and meet onsite work prerequisites. Interested vendors must submit detailed quotes electronically to Misti Bussell by December 2, 2024, at 4:30 PM CST, including comprehensive technical documentation and pricing information.
The solicitation is designated as a 100% Buy Indian set-aside under NAICS code 541219, specifically targeting Indian Economic Enterprises. The contract encompasses three primary line items: initial batch file processing of unlimited records, monthly patient insurance scanning, and conversion of beneficiary patients to outside insurance coverage. The performance period is ten months, with a total quantity of 360 patient conversions and 10 monthly insurance scans anticipated. Contractors must be registered in the System for Award Management (SAM), provide a complete vendor profile including CAGE Code and DUNS number, and demonstrate compliance with federal acquisition regulations. The place of performance is located at 400 W 9th St, Claremore, OK 74017, with work to be conducted during standard business hours. The resulting award will be a firm-fixed-price purchase order with specific federal procurement clauses and requirements.
Notice text
3 versions
Update #3 · Latest ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ)# IHS1505362. Submit only written quotes for. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-07. This solicitation is a 100% SMALL BUSINESS SET-ASIDE. The associated NAICS code is 541219.
This RFQ contains Three (3) Line Item:
CLIN
DESCRIPTION
QTY
UNIT
Unit Price
TOTAL
0001
Third party Eligibility monitoring services month look back – initial batch file processing of unlimited records
1
EA
0002
Monthly fee for insurance scan of patients
10
ea
0003
Converted CIH beneficiary patient to outside insurance
360
ea
PERIOD OF PERFORMANCE: 10 MONTHS
Vendor Requirements: SEE ATTACHED Statement of Work (SOW)
Submit Quotes no later than: December 18, 2024 @ 1:00PM CST to the Following Point of Contact: Misti Bussell, Contract Specialist via Email: misti.bussell@ihs.gov
Evaluation: FAR 52.212-2 Evaluation -- Commercial Items (completed as follows):
(a) The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
Lowest Price Technically Acceptable
- Must have screening background
- Must be onsite
- Based on experience and price.
VENDORS SUBMITTING OR EQUAL ITEMS MUST SUMBMIT DESCRIPTITVE LITERATURE SHOWING HOW THEIR PRODUCT MEETS OR EXCEEDS THE REQUIREMENTS BEING SOLICITED – INCLUDES SERVICE CONTRACT.
This solicitation will result in a firm fixed price purchase order pursuant to the terms and conditions below. Terms and conditions other than those stated will not be accepted. The above pricing is all inclusive.
PROVISIONS: The following FAR provisions apply to this solicitation:
FAR 52.212-1, Instructions to Offeror- Commercial Items; FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (the offeror should include a completed copy of this provision with their quote).
CLAUSES: The following FAR clauses apply to this solicitation:
FAR 52.212-4, Contract Terms and Conditions-Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (to include the following clauses sited): FAR 52.203-6 Restrictions on Subcontractor Sales to the Government; 52.203-13, Contractor Code of Business Ethics and Conduct; FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards; FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; FAR 52.217-8, Option to Extend Services, FAR 52.217-9, Option to Extend the Term of the Contract, FAR 52.219-8; FAR 52.219-13,; FAR 52.219-28,; FAR 52.222-3, Convict Labor; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-35 Equal Opportunity for Veterans; FAR 52.222-36, Equal Opportunity for Workers with Disabilities; FAR 52.222-37 Employment Reports on Veterans; FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act; FAR 52.222-50, Combating Trafficking in Persons; FAR 52.223-18, Encouraging Contractor Policies to Ban text Messaging While Driving; FAR 52.225-1, Buy American Act--Supplies; FAR 52.225-13, Restriction on Certain Foreign Purchases; FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management; FAR 52.222-41, Service Contract Act of 1965; FAR 52.222-43 Fair Labor Standards Act and Service Contract Act – Price Adjustment. The above Provisions and Clauses may be obtained via internet at http://farsite.hill.af.mil.
Miscellaneous:
NO FAX QUOTATIONS
ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC SUBMISSION. (eileen.soban@ihs.gov)
Mail quotations to Claremore Indian Hospital, Attn: Eileen Soban, Acquisition Dept., 101 S Moore Ave, Claremore, OK 74017
All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award. Please submit the following information with each quote: Vendor Name, Cage Code, DUNS number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability. Failure to provide sufficient technical detail may result in rejection of your quote.
Update #2 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ)# IHS1505362. Submit only written quotes for. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-07. This solicitation is a 100% SMALL BUSINESS SET-ASIDE. The associated NAICS code is 541219.
This RFQ contains Three (3) Line Item:
CLIN
DESCRIPTION
QTY
UNIT
Unit Price
TOTAL
0001
Third party Eligibility monitoring services month look back – initial batch file processing of unlimited records
1
EA
0002
Monthly fee for insurance scan of patients
10
ea
0003
Converted CIH beneficiary patient to outside insurance
360
ea
PERIOD OF PERFORMANCE: 10 MONTHS
Vendor Requirements: SEE ATTACHED Statement of Work (SOW)
Submit Quotes no later than: December 16, 2024 @ 1:00PM CST to the Following Point of Contact: Misti Bussell, Contract Specialist via Email: misti.bussell@ihs.gov
Evaluation: FAR 52.212-2 Evaluation -- Commercial Items (completed as follows):
(a) The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
Lowest Price Technically Acceptable
- Must have screening background
- Must be onsite
- Based on experience and price.
VENDORS SUBMITTING OR EQUAL ITEMS MUST SUMBMIT DESCRIPTITVE LITERATURE SHOWING HOW THEIR PRODUCT MEETS OR EXCEEDS THE REQUIREMENTS BEING SOLICITED – INCLUDES SERVICE CONTRACT.
This solicitation will result in a firm fixed price purchase order pursuant to the terms and conditions below. Terms and conditions other than those stated will not be accepted. The above pricing is all inclusive.
PROVISIONS: The following FAR provisions apply to this solicitation:
FAR 52.212-1, Instructions to Offeror- Commercial Items; FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (the offeror should include a completed copy of this provision with their quote).
CLAUSES: The following FAR clauses apply to this solicitation:
FAR 52.212-4, Contract Terms and Conditions-Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (to include the following clauses sited): FAR 52.203-6 Restrictions on Subcontractor Sales to the Government; 52.203-13, Contractor Code of Business Ethics and Conduct; FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards; FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; FAR 52.217-8, Option to Extend Services, FAR 52.217-9, Option to Extend the Term of the Contract, FAR 52.219-8; FAR 52.219-13,; FAR 52.219-28,; FAR 52.222-3, Convict Labor; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-35 Equal Opportunity for Veterans; FAR 52.222-36, Equal Opportunity for Workers with Disabilities; FAR 52.222-37 Employment Reports on Veterans; FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act; FAR 52.222-50, Combating Trafficking in Persons; FAR 52.223-18, Encouraging Contractor Policies to Ban text Messaging While Driving; FAR 52.225-1, Buy American Act--Supplies; FAR 52.225-13, Restriction on Certain Foreign Purchases; FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management; FAR 52.222-41, Service Contract Act of 1965; FAR 52.222-43 Fair Labor Standards Act and Service Contract Act – Price Adjustment. The above Provisions and Clauses may be obtained via internet at http://farsite.hill.af.mil.
Miscellaneous:
NO FAX QUOTATIONS
ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC SUBMISSION. (eileen.soban@ihs.gov)
Mail quotations to Claremore Indian Hospital, Attn: Eileen Soban, Acquisition Dept., 101 S Moore Ave, Claremore, OK 74017
All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award. Please submit the following information with each quote: Vendor Name, Cage Code, DUNS number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability. Failure to provide sufficient technical detail may result in rejection of your quote.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ)# IHS1505362. Submit only written quotes for. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-07. This solicitation is a 100% BUY INDIAN SET-ASIDE. The associated NAICS code is 541219.
This RFQ contains Three (3) Line Item:
CLIN
DESCRIPTION
QTY
UNIT
Unit Price
TOTAL
0001
Third party Eligibility monitoring services month look back – initial batch file processing of unlimited records
1
EA
0002
Monthly fee for insurance scan of patients
10
ea
0003
Converted CIH beneficiary patient to outside insurance
360
ea
PERIOD OF PERFORMANCE: 10 MONTHS
Vendor Requirements: SEE ATTACHED Statement of Work (SOW)
Submit Quotes no later than: December 2, 2024 @ 4:30PM CST to the Following Point of Contact: Misti Bussell, Contract Specialist via Email: misti.bussell@ihs.gov
Evaluation: FAR 52.212-2 Evaluation -- Commercial Items (completed as follows):
(a) The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
Lowest Price Technically Acceptable
- Must have screening background
- Must be onsite
- Based on experience and price.
VENDORS SUBMITTING OR EQUAL ITEMS MUST SUMBMIT DESCRIPTITVE LITERATURE SHOWING HOW THEIR PRODUCT MEETS OR EXCEEDS THE REQUIREMENTS BEING SOLICITED – INCLUDES SERVICE CONTRACT.
This solicitation will result in a firm fixed price purchase order pursuant to the terms and conditions below. Terms and conditions other than those stated will not be accepted. The above pricing is all inclusive.
PROVISIONS: The following FAR provisions apply to this solicitation:
FAR 52.212-1, Instructions to Offeror- Commercial Items; FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (the offeror should include a completed copy of this provision with their quote).
CLAUSES: The following FAR clauses apply to this solicitation:
FAR 52.212-4, Contract Terms and Conditions-Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (to include the following clauses sited): FAR 52.203-6 Restrictions on Subcontractor Sales to the Government; 52.203-13, Contractor Code of Business Ethics and Conduct; FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards; FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; FAR 52.217-8, Option to Extend Services, FAR 52.217-9, Option to Extend the Term of the Contract, FAR 52.219-8; FAR 52.219-13,; FAR 52.219-28,; FAR 52.222-3, Convict Labor; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-35 Equal Opportunity for Veterans; FAR 52.222-36, Equal Opportunity for Workers with Disabilities; FAR 52.222-37 Employment Reports on Veterans; FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act; FAR 52.222-50, Combating Trafficking in Persons; FAR 52.223-18, Encouraging Contractor Policies to Ban text Messaging While Driving; FAR 52.225-1, Buy American Act--Supplies; FAR 52.225-13, Restriction on Certain Foreign Purchases; FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management; FAR 52.222-41, Service Contract Act of 1965; FAR 52.222-43 Fair Labor Standards Act and Service Contract Act – Price Adjustment. The above Provisions and Clauses may be obtained via internet at http://farsite.hill.af.mil.
Miscellaneous:
NO FAX QUOTATIONS
ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC SUBMISSION. (eileen.soban@ihs.gov)
Mail quotations to Claremore Indian Hospital, Attn: Eileen Soban, Acquisition Dept., 101 S Moore Ave, Claremore, OK 74017
All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award. Please submit the following information with each quote: Vendor Name, Cage Code, DUNS number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability. Failure to provide sufficient technical detail may result in rejection of your quote.
Attachments
| File | Type | Posted |
|---|---|---|
| Document1.pdf | ||
| QUESTIONS AND ANSWERS.pdf | ||
| Combinded Synopsis Solicitation (2).docx | DOCX document | |
| Combinded Synopsis Solicitation (2).docx | DOCX document | |
| IHS IEE Representation Form_Jan 2022_508 Compliant.pdf | ||
| signed_3rd Party Eligibility_SOW_111524.pdf | ||
| Combinded Synopsis Solicitation (2).docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Third party eligibility services | Award Notice | |
| Third party eligibility services | Solicitation |
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