Test Measurement and Diagnostic Equipment Calibration
Closed Solicitation Posted
- Solicitation number
- M6740026Q0035
- Agency
-
Marine Corps
Department of the Navy, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 541380 Testing Laboratories and Services
- Place of performance
- Okinawa Okinawa Japan
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Marine Corps, through its Regional Contracting Office at Marine Corps Installations Pacific, seeks off-site calibration services for Test, Measurement, and Diagnostic Equipment (TMDE) supporting the 3D Medical Logistics Company Biomedical Equipment Department, with quotes due August 23, 2026 at 08:00 AM Japan Standard Time. This procurement is a women-owned small business (WOSB) set-aside.
Place of performance is off-site at the contractor's facility, with return shipment locations at 3D MEDLOG, Building 502, Camp Kinser, Okinawa, Japan, and Combat Logistics Company 33, Kaneohe Bay, Hawaii. The contractor bears full responsibility for all shipping costs, including outbound and inbound transportation, handling, insurance, and delivery documentation under a firm-fixed-price agreement. The scope covers approximately 2,647 pieces of Class VIIIA medical and dental TMDE requiring calibration in accordance with Original Equipment Manufacturer (OEM) specifications and NIST standards.
Calibration is divided into two tiers: Tier 1 encompasses NIST-traceable calibration performed at the contractor's or an accredited subcontractor's laboratory; Tier 2 requires direct submission to an OEM or OEM-certified service center, including proprietary software updates and specialized sensor alignments. The contract period runs from September 30, 2026 through September 29, 2027 (base year), with three one-year option periods extending through September 29, 2030. Two calibration cycles are required: initial service within 60 days of award with return within 60 days of receipt, followed by a second calibration six months after completion of the initial service. The contractor must provide 90-day warranty on TMDE and 12-month warranty on calibration services.
Evaluation prioritizes technical capability, including industry certifications (NIST and OEM), laboratory accreditation, specialized training, and demonstrated OEM working relationships; past performance with recent relevant experience; and price for fair and reasonable pricing analysis. NAICS code is 541380 (Testing Laboratories and Services). Questions were due August 17, 2026. Amendment 0001, posted August 18, published responses to vendor questions clarifying calibration frequency and correcting the period of performance to one base year plus three option years (not four).
Notice text
2 versions
Update #2 · Latest ·
Aug 19 2026
The purpose of this amendment is to publish responses to questions received regarding this solicitation and to clarify the scope of the requirement. Please refer to attachment M6740026Q0052 FY 26 TMDE Calibration Answers for details. All other terms and conditions of this solicitation remain unchanged.
1. Opportunity Overview
The MCIPAC RCO is seeking a qualified contractor to provide off-site calibration services for Test, Measurement, and Diagnostic Equipment (TMDE). These services support the 3D Medical Logistics Company (3D MEDLOG) Biomedical Equipment Department (BIOMED) to ensure the precise operation, safety, and compliance of medical and dental equipment.
The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, management, labor, and other items necessary to perform scheduled periodic TMDE calibrations in accordance with Original Equipment Manufacturer (OEM) specifications, NIST standards, and other PWS-defined guidelines.
2. Scope of Work & Calibration Standards
The TMDE calibration requirements are categorized into two tiers:
-
Tier 1 (Standard NIST-Traceable Calibration): Calibration utilizing standards traceable to the National Institute of Standards and Technology (NIST) or other recognized national/international standards, performed at the contractor's or subcontractor’s accredited laboratory.
-
Tier 2 (OEM-Authorized Calibration & Proprietary Software Integration): Calibration requiring direct submission to the OEM or an OEM-certified service center, including proprietary software/firmware updates and specialized sensor alignments utilizing OEM-controlled software and diagnostic equipment.
3. Place of Performance & Shipping Logistics
-
Location: Services will be performed off-site at the contractor's facility.
-
Shipping Responsibility: The contractor bears full responsibility for all associated shipping costs under a Firm-Fixed-Price agreement, including outbound and inbound shipping, handling, prepaid shipping labels, sufficient insurance, and delivery documentation.
-
Return Shipment Locations:
-
Attachment 1 Equipment: Shipped to 3D MEDLOG, Bldg 502, Camp Kinser, Okinawa, Japan.
-
Attachment 2 Equipment: Shipped to CLC33, Kaneohe Bay, Hawaii.
-
4. Performance Timeline & Deliverables
-
Calibration Frequency: The contractor shall perform two (2) off-site calibration cycles per year.
-
Initial Service: Completed within sixty (60) days of contract award.
-
Final Service: Conducted six (6) months after the completion of the initial service (to prevent overall equipment downtime).
-
-
Turnaround Time: All TMDE must be calibrated and returned to their designated facility within sixty (60) days of receipt at the contractor's facility.
-
Key Deliverables:
-
Weekly progress and status updates on all TMDE.
-
Field Service Report (FSR) or Calibration Completion Certificate (along with physical calibration stickers/labels applied to the units) within three (3) business days of completion.
-
A comprehensive end-of-service calibration status report within seven (7) business days of equipment return.
-
5. Period of Performance
The contract is planned for one (1) 12-month Base Year and three (3) 12-month option years:
-
Base Year: 30 September 2026 to 29 September 2027
-
Option Year I: 30 September 2027 to 29 September 2028
-
Option Year II: 30 September 2028 to 29 September 2029
-
Option Year III: 30 September 2029 to 29 September 2030
6. Past Performance Information
In addition to the technical quote, the contractor shall provide relevant past performance information for efforts performed within the last three (3) years that demonstrate experience performing requirements of a similar scope and complexity. Past performance submissions must include the contract number, customer name, period of performance, a brief description of the services provided, and current customer Point of Contact (POC) information. Past performance documents shall not exceed three (3) pages in length.
7. Point of Contact (POC) for Submissions
All interested vendors shall submit their completed technical capabilities documents, price quotes, and past performance via email to the point of contacts listed below no later than 08:00 AM Japan Standard Time (JST) on 24 August 2026.
-
Primary POC: SSgt Rajay McFarlane
-
Email: rajay.t.mcfarlane.mil@usmc.mil
-
Telephone: 315- 645-4482
And
-
Secondary POC: Capt Nicholas Chresaidos
-
Email: nicholas.chresaidos@usmc.mil
Update #1 ·
1. Opportunity Overview
The MCIPAC RCO is seeking a qualified contractor to provide off-site calibration services for Test, Measurement, and Diagnostic Equipment (TMDE). These services support the 3D Medical Logistics Company (3D MEDLOG) Biomedical Equipment Department (BIOMED) to ensure the precise operation, safety, and compliance of medical and dental equipment.
The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, management, labor, and other items necessary to perform scheduled periodic TMDE calibrations in accordance with Original Equipment Manufacturer (OEM) specifications, NIST standards, and other PWS-defined guidelines.
2. Scope of Work & Calibration Standards
The TMDE calibration requirements are categorized into two tiers:
-
Tier 1 (Standard NIST-Traceable Calibration): Calibration utilizing standards traceable to the National Institute of Standards and Technology (NIST) or other recognized national/international standards, performed at the contractor's or subcontractor’s accredited laboratory.
-
Tier 2 (OEM-Authorized Calibration & Proprietary Software Integration): Calibration requiring direct submission to the OEM or an OEM-certified service center, including proprietary software/firmware updates and specialized sensor alignments utilizing OEM-controlled software and diagnostic equipment.
3. Place of Performance & Shipping Logistics
-
Location: Services will be performed off-site at the contractor's facility.
-
Shipping Responsibility: The contractor bears full responsibility for all associated shipping costs under a Firm-Fixed-Price agreement, including outbound and inbound shipping, handling, prepaid shipping labels, sufficient insurance, and delivery documentation.
-
Return Shipment Locations:
-
Attachment 1 Equipment: Shipped to 3D MEDLOG, Bldg 502, Camp Kinser, Okinawa, Japan.
-
Attachment 2 Equipment: Shipped to CLC33, Kaneohe Bay, Hawaii.
-
4. Performance Timeline & Deliverables
-
Calibration Frequency: The contractor shall perform two (2) off-site calibration cycles per year.
-
Initial Service: Completed within sixty (60) days of contract award.
-
Final Service: Conducted six (6) months after the completion of the initial service (to prevent overall equipment downtime).
-
-
Turnaround Time: All TMDE must be calibrated and returned to their designated facility within sixty (60) days of receipt at the contractor's facility.
-
Key Deliverables:
-
Weekly progress and status updates on all TMDE.
-
Field Service Report (FSR) or Calibration Completion Certificate (along with physical calibration stickers/labels applied to the units) within three (3) business days of completion.
-
A comprehensive end-of-service calibration status report within seven (7) business days of equipment return.
-
5. Period of Performance
The contract is planned for one (1) 12-month Base Year and three (3) 12-month option years:
-
Base Year: 30 September 2026 to 29 September 2027
-
Option Year I: 30 September 2027 to 29 September 2028
-
Option Year II: 30 September 2028 to 29 September 2029
-
Option Year III: 30 September 2029 to 29 September 2030
6. Past Performance Information
In addition to the technical quote, the contractor shall provide relevant past performance information for efforts performed within the last three (3) years that demonstrate experience performing requirements of a similar scope and complexity. Past performance submissions must include the contract number, customer name, period of performance, a brief description of the services provided, and current customer Point of Contact (POC) information. Past performance documents shall not exceed three (3) pages in length.
7. Point of Contact (POC) for Submissions
All interested vendors shall submit their completed technical capabilities documents, price quotes, and past performance via email to the point of contacts listed below no later than 08:00 AM Japan Standard Time (JST) on 24 August 2026.
-
Primary POC: SSgt Rajay McFarlane
-
Email: rajay.t.mcfarlane.mil@usmc.mil
-
Telephone: 315- 645-4482
And
-
Secondary POC: Capt Nicholas Chresaidos
-
Email: nicholas.chresaidos@usmc.mil
Files
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