Temporary air conditioning

The Department of the Interior's Bureau of Indian Education is seeking a contractor to provide temporary air conditioning services for Haskell Indian Nations University's Coffin Sports Complex gymnasium in Lawrence, Kansas. The solicitation (No. 140A2325Q0128) requires quoters to submit two-volume proposals addressing technical capabilities and pricing for installing temporary cooling equipment during May 8-11, 2025. Contractors must be classified under NAICS code 238220 for Heating and Air Conditioning, with a small business size standard of $19M. The evaluation will use a best value trade-off approach, assessing technical capabilities, key personnel experience, and price reasonableness. Quotations are due by 5 pm Mountain Time on April 24, 2025, and must be submitted via email, with the government reserving the right to select a non-lowest-priced quote if technical merits warrant a premium.

The contract is not set aside for any specific business category and will cover a gymnasium approximately 27,000 square feet with capacity for 2,000 spectators. Contractors must design and install air conditioning units meeting specific performance requirements, including low noise levels and proper condensate drainage, while ensuring comfortable cooling during maximum occupancy. The project involves providing necessary power supply, verifying building conditions, and completely removing all temporary equipment after the event. The wage determination indicates that workers will be compensated according to Service Contract Act guidelines, with minimum hourly rates and additional benefits. Specific project deliverables include installation documents, product data, and submittals to be shared with HINU Facilities and the Contracting Officer's Representative, with compliance required for various codes including NFPA 5000, National Electrical Codes, ASHRAE Standards, and ADA guidelines.