Temp Controlled 42 Plate Hotel
Closed Solicitation Posted
- Solicitation number
- AB482902
- Agency
-
Office of Science
Department of Energy
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 334516 Analytical Laboratory Instrument Manufacturing
- Place of performance
- Upton, New York 11973, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
Brookhaven Science Associates, operating on behalf of the Department of Energy Office of Science, seeks quotation for a temperature-controlled 42-plate hotel incubator with installation and integration services, with quotations due October 2. The procurement is a Total Small Business set-aside.
Place of performance is Upton, New York (NSLS-II Structural Biology Lab 06 at Brookhaven National Laboratory). The equipment—a 42-plate storage incubator with 2 stackers, 4–25°C temperature control, 120V or 230V with integrated barcode reader (Item 610-9110-10)—must integrate seamlessly with an Art Robbins CrysCam UV imaging system without requiring custom adapters or mechanical modifications. The system shall support multiple plate formats including SBS/ANSI-SLAS standard plates, low-profile SBS plates, Linbro plates, and LCP slides, with front-door manual access, automated robotic retrieval from a rotary carousel, and continuous temperature monitoring with data accessible through both CrysCam UV software and external APIs. The vendor must perform onsite installation, integration, and comprehensive training covering operation, software integration, and maintenance. Contractor personnel performing work on site must complete BNL orientation, obtain photo identification, comply with controlled substance and alcohol policies, maintain specified insurance coverage (Workers' Compensation $1,000,000 per person, General Liability $1,000,000/$2,000,000, Automobile Liability $250,000/$500,000), and comply with 10 CFR 851 Worker Safety and Health requirements. Quotations must include pricing validity for a minimum of 60 days, country of origin, UEI, published price list if available, and lead time. All-inclusive pricing incorporating freight, tariffs, packing, handling, and delivery must be provided; BSA will not accept separate freight line items. Award will go to the responsive and responsible offeror whose quotation represents the lowest total evaluated price and meets all technical requirements. The NAICS code is 334516, Analytical Laboratory Instrument Manufacturing.
Notice text
Hello
Please provide a quotation for the items listed below. The quote should include the applicable lead time. Please also extend any available discounts to offer Brookhaven Science Associates (BSA) your best possible pricing.
Kindly submit a quote by 10/2/2026. Late submissions will only be considered if determined to be in BSA's best interest
If applicable, please include the ECCN and HTS code for each item.
Important Pricing/Shipping Requirements:
- If items are under 150lbs, they may ship internationally on our FedEx Account; please advise on the weight of the items
- If the above is not possible, pricing must be all-inclusive, incorporating freight, tariffs, packing, handling, and any other associated fees for delivery to Brookhaven National Laboratory (BNL).
- The resulting purchase order will not include separate line items for freight or additional charges; all costs must be included in the item price.
If items are over 150lbs AND all-inclusive pricing is not available for foreign products, BNL must be listed as the Importer of Record. In such cases, Incoterms shall be DAP, and BNL’s designated freight forwarder (to be provided) must be utilized.
~~ SEE ATTACHED DRAFT PO WITH QA CLAUSES~~
Items to Be Quoted:
Item# 610-9110-10
Plate Storage Incubator, 2 Stackers, 4-25C Temp Controlled, 120V or 230V w/ BCR-Quantity:1
On-Site Comprehensive Installation & Training For CCUV to Hotel Integration-Quantity:1
Please provide the following with your quotation:
- Quotation/Pricing
- Country of Origin (Manufacture)
- Unique Entity Identifier (UEI)
- Published Price List (if available)
Basis of Award: Brookhaven Science Associates (BSA) intends to award to the responsive and responsible offeror whose quotation represents the lowest total evaluated price and meets all technical requirements specified herein.
Pricing Validity: Pricing shall remain valid for a minimum of sixty (60) days from the quotation due date.
Quotation Submission: Quotations will be opened privately. Quotations, including any withdrawals or modifications, received after the specified closing date may be considered late. Late submissions will only be considered if determined to be in BSA's best interest.
BNL anticipates awarding a Firm Fixed Price purchase order.
Any resulting purchase order will be subject to the attached terms and conditions.
We appreciate your prompt response and look forward to receiving your quotation.
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Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| LT-SPM | Office of Science | No set-aside |
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