T-38 Virtual Reality Part Task Trainer (VRPTT) Maintenance
Cancelled Solicitation Posted
- Solicitation number
- FA462526Q1032
- Agency
-
Global Strike Command
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541511 Custom Computer Programming Services
- Place of performance
- Whiteman Air Force Base, Missouri 65305, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Global Strike Command seeks repair and maintenance services for the T-38 Virtual Reality Part Task Trainer (VRPTT) system at Whiteman Air Force Base, Missouri, with quotes due August 19, 2026. This is a sole-source procurement; the intended awardee is CAE USA, Inc., the exclusive developer of the proprietary source code integral to system operation.
Place of performance is Whiteman AFB, Building 13th Bomb Squadron, Missouri 65305. Work includes quarterly preventative maintenance (hardware inspection, system cleaning, diagnostic software execution, VR headset and flight control calibration, software and driver verification, and functional checks), corrective maintenance with 24-hour service call acknowledgment and 24-hour on-site technician response for non-remote issues, and software maintenance including OEM-provided updates, patches, and security updates within 10 business days of release. Weekly sustainment checks and monthly calibrations are logged on AF Form 781. The contractor must update the VRPTT within 180 days of aircraft upgrades or modifications and adhere to OPSEC requirements, health and safety standards, and base access procedures.
The contract structure comprises a one-year base period followed by four one-year option periods and one six-month option period. The NAICS code is 541511, Custom Computer Programming Services. All contractor personnel must maintain professional appearance and demeanor and possess technical expertise in T-38A VRPTT systems.
Contractors must achieve Cybersecurity Maturity Model Certification (CMMC) Level 1 compliance for information systems processing Federal Contract Information or Controlled Unclassified Information, with annual affirmations in the Supplier Performance Risk System. Service Contract Act prevailing wage rates apply; rates for relevant occupations in Missouri counties including Pettis range from $13.40 to $55.27 per hour plus $5.55 per hour fringe benefits. Quotes must use the provided bid schedule template with pricing for weekly sustainment checks (52 annually), monthly calibration (12 annually), and estimated repairs (4 annually). Amendment 1, issued August 14, updated the clauses attachment to include Clause Deviation 252.240-7997.
Notice text
2 versions
Update #2 · Latest ·
///// AMENDMENT 1:
This amendment is to update the attached CLS copy to include the Clause Deviation 252.240-7997 by replacing attachment "CLSExport_FA462526Q1032" with the new attachement "CLSExport_FA462526Q1032_Updated 08-14-2026". No other changes were made.
END AMENDMENT 1 /////
THIS IS A SOLE SOURCE REQUIREMENT
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. This is also in accordance with RFO 12.102(a), RFO 12.202(b) and RFO 5.101(b)(1)(i). This solicitation is issued as a Request for Quote (RFQ), solicitation number FA462526Q1032 for T-38 Virtual Reality Part Task Trainer (VRPTT) Maintenance at Whiteman AFB.
This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
The North American Industry Classification System (NAICS) code for this acquisition is 541511. For the purpose of this procurement the small business size standard is $34M.
This requirement is for repair and maintenance on the T-38 VRPTT system and equipment in accordance with the attached Performance Work Statement (PWS) dated 23 April 2026. The service will be for a base period of one-year with four one-year option periods and one six-month option period following.
The place of performance is building Whiteman AFB, MO 65305, 13th Bomb Squadron. The FOB point is the destination.
In accordance with the RFO 12.102(a) only one source is available, and the intended awardee will be CAE USA, Inc. CAE USA, Inc. is the developer of the proprietary source code integral to the operation of the T-38A VRPTT. While the Government owns the hardware and the executable software, it does not possess the underlying source code required to implement critical software modifications and modernization updates. CAE USA, Inc. has not issued any licenses or rights to work on the proprietary source code to other companies. Therefore, only CAE USA, Inc. possesses the specialized technical capability and proprietary data required to sustain, maintain, and modernize the VRPTT.
All questions regarding the award should be made to Justin McCoy AND Lynn Duchene at the following email addresses: justin.mccoy.4@us.af.mil AND lynnann.duchene@us.af.mil.
THIS IS A SOLE SOURCE REQUIREMENT
Any quote shall be valid for a period of 90 days. Your quote should demonstrate your ability to meet the requirements as outlined in the attached Performance Work Statement. Quotes shall include the following:
• A completed version of the attached Bid schedule with associated prices (a company’s price list can be used in lieu of the attached Bid Schedule)
Quotes shall be e-mailed to the following e-mail addresses: justin.mccoy.4@us.af.mil and lynn.duchene@us.af.mil. Quotes must be sent to both e-mail addresses and include the RFQ number in the subject. Quotes must be received NLT Wednesday 19 August 2026 at 12:00 PM Central Time.
Discussions: The government intends to award a purchase order without discussions with respective vendors/quoters. The government, however, reserves the right to request clarifications if deemed in its best interest.
The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs.
Prospective offeror must be registered and have an active status in the System for Award Management (SAM) (www.sam.gov) in order to be eligible for award. Awardee will be required to complete applicable CMMC certification upon award per attached clauses if not already completed. CMMC Level 1 (self) is required.
The following FAR Clauses and Provisions apply to this acquisition:
52.204-7 System for Award Management Registration
52.204-19 Incorporation by Reference of Representations and Certifications
52.212-4, Contract Terms and Conditions-Commercial Items
52.232-36 Payment by Third Party
52.232-40 Providing Accelerated Payments to Small Business Subcontractors
Attachments (4):
- T-38 VRPTT PWS_v7 Final (PWS dated 23 April 2026).
- T-38 VRPTT Mnx Bid Schedule
- WD 2015-5089 REV 31 (SCA Wage Determination #2015-5089 dated 30 Jul 2026)
- CLSExport_FA462526Q1032 (Provisions and Clauses dtd 4 Aug 26)
Update #1 ·
THIS IS A SOLE SOURCE REQUIREMENT
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. This is also in accordance with RFO 12.102(a), RFO 12.202(b) and RFO 5.101(b)(1)(i). This solicitation is issued as a Request for Quote (RFQ), solicitation number FA462526Q1032 for T-38 Virtual Reality Part Task Trainer (VRPTT) Maintenance at Whiteman AFB.
This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
The North American Industry Classification System (NAICS) code for this acquisition is 541511. For the purpose of this procurement the small business size standard is $34M.
This requirement is for repair and maintenance on the T-38 VRPTT system and equipment in accordance with the attached Performance Work Statement (PWS) dated 23 April 2026. The service will be for a base period of one-year with four one-year option periods and one six-month option period following.
The place of performance is building Whiteman AFB, MO 65305, 13th Bomb Squadron. The FOB point is the destination.
In accordance with the RFO 12.102(a) only one source is available, and the intended awardee will be CAE USA, Inc. CAE USA, Inc. is the developer of the proprietary source code integral to the operation of the T-38A VRPTT. While the Government owns the hardware and the executable software, it does not possess the underlying source code required to implement critical software modifications and modernization updates. CAE USA, Inc. has not issued any licenses or rights to work on the proprietary source code to other companies. Therefore, only CAE USA, Inc. possesses the specialized technical capability and proprietary data required to sustain, maintain, and modernize the VRPTT.
All questions regarding the award should be made to Justin McCoy AND Lynn Duchene at the following email addresses: justin.mccoy.4@us.af.mil AND lynnann.duchene@us.af.mil.
THIS IS A SOLE SOURCE REQUIREMENT
Any quote shall be valid for a period of 90 days. Your quote should demonstrate your ability to meet the requirements as outlined in the attached Performance Work Statement. Quotes shall include the following:
• A completed version of the attached Bid schedule with associated prices (a company’s price list can be used in lieu of the attached Bid Schedule)
Quotes shall be e-mailed to the following e-mail addresses: justin.mccoy.4@us.af.mil and lynn.duchene@us.af.mil. Quotes must be sent to both e-mail addresses and include the RFQ number in the subject. Quotes must be received NLT Wednesday 19 August 2026 at 12:00 PM Central Time.
Discussions: The government intends to award a purchase order without discussions with respective vendors/quoters. The government, however, reserves the right to request clarifications if deemed in its best interest.
The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs.
Prospective offeror must be registered and have an active status in the System for Award Management (SAM) (www.sam.gov) in order to be eligible for award. Awardee will be required to complete applicable CMMC certification upon award per attached clauses if not already completed. CMMC Level 1 (self) is required.
The following FAR Clauses and Provisions apply to this acquisition:
52.204-7 System for Award Management Registration
52.204-19 Incorporation by Reference of Representations and Certifications
52.212-4, Contract Terms and Conditions-Commercial Items
52.232-36 Payment by Third Party
52.232-40 Providing Accelerated Payments to Small Business Subcontractors
Attachments (4):
- T-38 VRPTT PWS_v7 Final (PWS dated 23 April 2026).
- T-38 VRPTT Mnx Bid Schedule
- WD 2015-5089 REV 31 (SCA Wage Determination #2015-5089 dated 30 Jul 2026)
- CLSExport_FA462526Q1032 (Provisions and Clauses dtd 4 Aug 26)
Files
| File | Type | Posted |
|---|---|---|
| CLSExport_FA462526Q1032_Updated 08-14-2026.pdf | ||
| WD 2015-5089 REV 31.pdf | ||
| CLSExport_FA462526Q1032.pdf | ||
| T-38 VRPTT PWS_v7 Final.pdf | ||
| T-38 VRPTT Mnx Bid Schedule.xlsx | XLSX spreadsheet |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| T-38A Virtual Reality Part Task Trainer (VRPTT) Maintenance | Pre-Solicitation |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity