System Maintenance and Repairs for Sympatec HELOS Particle-Size Analyzers Systems
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 12805B25Q0137
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 334516 Analytical Laboratory Instrument Manufacturing
- Place of performance
- College Station, Texas 77845, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture (USDA) Agricultural Research Service is seeking system maintenance and repairs for three Sympatec HELOS Particle-Size Analyzers located at their Aerial Application Technology Research facility in College Station, TX. The solicitation (RFQ No. 12805B25Q0137) requires a certified Sympatec engineer to perform comprehensive on-site maintenance, validation, recertification, and system upgrades, including replacing the electronic control and database system for one unit. The government will evaluate quotes using a Lowest Price Technically Acceptable (LPTA) methodology, considering technical acceptability, past performance, and price to determine the most advantageous offer. Quotes must be submitted via email to Shane Pope by 8:00 a.m. Central Time on April 25, 2025, and must remain valid for at least 60 days after receipt. Offerors are required to provide a detailed quote on company letterhead that addresses all documents in the RFQ and includes itemized pricing.
This procurement is a total small business set-aside with a NAICS code of 334516 and a small business size standard of 1,000 employees. The contract scope includes maintenance for three specific Sympatec HELOS Particle-Size Analyzer models (H1780, H2441, and H4694), with a project completion timeline of 90 business days from contract award. The delivery address is the USDA ARS PA Aerial Application Technology Research facility at 3103 F&B Road in College Station, TX 77845. All contract work must be performed during regular business hours, with personnel required to have a U.S. photo ID. The government intends to award a single firm fixed-price purchase order, and contractors must be prepared to include all travel, labor, parts, and associated fees in their quotation. Additional contractual details and wage determinations are provided in the attached government documents, which outline specific technical requirements and labor standards for the project.
Notice text
This is a combined synopsis/solicitation for commercial item prepared in accordance with the format in FAR subpart 12.6 and FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is 12805B25Q0137 and is issued as a request for quotation (RFQ). This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2025-03. The associated NAICS Code is 334516 and the Small Business Size Standard is 1,000 employees.
The USDA, Agricultural Research Service, Plains Area, requires System Maintenance and Repairs for Sympatec HELOS Particle-Size Analyzers Systems for College Station, TX. The Government intends to award single firm fixed price purchase order.
The requirements are further detail in the attached Requirements Document.
The DELIVERY ADDRESS is:
USDA ARS PA Aerial Application Technology Research
3103 F&B Road
College Station TX 77845
DOCUMENTS TO BE INCLUDED IN QUOTE: In order to be considered for award, Offerors shall respond by:
1. Providing a quote on company letterhead addressing all documents identified in the RFQ according to requirements as defined in section FAR 52.212-1 Addendum Submission documents, clearly note per item pricing, shipping/handling/delivery price, and be valid for at least 60 days after receipt of quote.
2. Any amendment and documents related to this procurement will be available electronically at the Government Point of Entry (sam.gov).
FAR clauses 52.211-6, 52.212-1, 52.212-2, 52.212-3, 52.212-4 and 52.212-5 (and any addenda to those clauses) are included in the attached clauses and provisions document. Additionally, other contract requirements and terms/conditions can be located in the same document.
The Government anticipates award of a contract resulting from this solicitation to the responsible offeror whose quote conforms to the specifications that will be the most advantageous to the Government in accordance with FAR 13.106-2 considering three major areas: technical acceptance, past performance and price. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which quote meets the lowest price technically acceptable evaluation methodology.
All sources wishing to quote shall furnish a quotation by 8:00 a.m. Central Time, on or before April 25, 2025. Quotations are to be sent via email to Shane Pope at shane.pope@usda.gov .
Failure to provide the required information in the requested format may result in quotes not being considered for award.
Attached Provisions/Clauses apply to this RFQ and any subsequent award.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| System Maintenance and Repairs for Sympatec HELOS Particle-Size Analyzers Systems | Award Notice | |
| This notice | Solicitation |
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