Surgical and Instrumentation Maintenance and Repair
Open Pre-Solicitation Posted
- Solicitation number
- 36C25027Q0105
- Agency
-
Veterans Integrated Service Network 10
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Cleveland, Ohio, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 10 is conducting market research for surgical and clinical instrumentation maintenance and repair services supporting the Louis Stokes Cleveland VA Medical Center, with capability statements due November 13, 2026, at 1:00 PM Eastern Time. The Set Aside line lists Total Small Business, but the attached sources sought document states that no set-aside decision has been made. The Government is particularly interested in whether two or more verified SDVOSB and/or VOSB concerns can meet the requirement at fair and reasonable prices. Responses are not offers, and a formal solicitation will be posted separately if issued.
Services cover on-site and off-site preventive maintenance, sharpening, repair, renewal, and, when authorized, replacement of surgical and clinical instrumentation, case carts, and sterilization containers. Specialty repairs include ophthalmic, cardiac, vascular, ENT micro-instruments, laparoscopic instruments, scopes and laryngoscopy devices, large retractor systems, power surgical instruments, and general surgical instrumentation. Case cart and container repairs use original equipment manufacturer parts.
Work supports the Wade Park operating room, clinics, and the Outpatient Surgery Center in Cleveland, Ohio. On-site service occurs weekly during normal operating hours, Monday through Friday, 7:00 a.m. to 3:30 p.m. Eastern Time, excluding Federal holidays. Approximately 80 percent of workload is performed in a mobile laboratory, and approximately 20 percent is performed at an off-site laboratory when on-site repair is not possible. The attachment anticipates a twelve-month period of performance.
Contractors must provide tray schedules at least 48 hours before service, communicate trays actually serviced, segregate non-repairable instruments and mark them not for patient use, provide same-day quality assurance documentation, and participate in quarterly performance reviews. Compliance is required with FDA, CMS, CDC, AAMI, AORN, APIC, HSPA, VA security, medical-device protection, infection-control, and personal protective equipment requirements.
Capability statements must address company information, business size and socioeconomic status, SAM.gov registration, relevant experience, mobile laboratory capabilities, schedule and compliance ability, subcontracting arrangements, three customer references, applicable Government contract vehicles, and comments on customary commercial practices or performance risks. Submit them to Contract Specialist Nicholaus Grassl at Nicholaus.Grassl@VA.gov.
Notice text
The Department of Veterans Affairs is conducting market research to identify qualified and capable business concerns that can provide surgical and clinical instrumentation maintenance and repair services for the VA Northeast Ohio Healthcare System. The Government is particularly interested in determining whether two or more verified Service-Disabled Veteran-Owned Small Business (SDVOSB) and/or Veteran-Owned Small Business (VOSB) concerns are capable of meeting the requirement at fair and reasonable prices. The results of this market research will be used to inform the acquisition strategy. No set-aside decision has been made by issuance of this notice.
The contractor shall provide on-site and off-site preventive maintenance, sharpening, repair, renewal, and, when authorized, replacement support for surgical and clinical instrumentation, surgical case carts, and surgical sterilization containers. Services will support the Louis Stokes Cleveland VA Medical Center, including Wade Park operating room, clinics, and the Outpatient Surgery Center.
- Provide weekly on-site services during normal operating hours, Monday through Friday, 7:00 a.m. to 3:30 p.m. Eastern Time, excluding Federal holidays.
- Perform approximately 80 percent of the workload within a mobile laboratory and approximately 20 percent at an off-site laboratory when on-site repair is not possible.
- Provide preventive maintenance and specialty repairs for ophthalmic, cardiac, vascular, ENT micro-instruments, laparoscopic instruments, scopes/laryngoscopy devices, large retractor systems, power surgical instruments, and general surgical instrumentation.
- Repair case carts and sterilization containers as needed using original equipment manufacturer parts.
- Provide a list of trays scheduled for maintenance at least 48 hours before service and communicate the trays actually serviced.
- Segregate instruments that cannot be repaired, clearly mark them as not for patient use, and deliver them to Sterile Processing Service management.
- Provide same-day quality assurance documentation identifying sets serviced, repairs completed, instrument condition observations, and items removed for off-site repair.
- Participate in quarterly performance reviews with Sterile Processing Service leadership.
- Follow applicable FDA, CMS, CDC, AAMI, AORN, APIC, HSPA, VA security, medical-device protection, infection-control, and personal protective equipment requirements.
Anticipated Period of Performance: (12) months from the date of award.
- Sterile Processing Service, Rooms 117 and 122, Louis Stokes Cleveland VA Medical Center, 10701 East Boulevard, Cleveland, OH 44106
- Outpatient Surgery Center, 8901 Superior Avenue, Cleveland, OH 44106
Files
| File | Type | Posted |
|---|---|---|
| S02. Sources_Sought_Surgical_Instrumentation_Repair.docx | DOCX document |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Surgical Instrument Maintenance – Columbia VAMC | Veterans Integrated Service Network 15 | No set-aside | |
| J072--Kitchen Equipment Preventative Maintenance and Service Bronx VAMC | Veterans Integrated Service Network 2 | No set-aside | |
| J065--Replacement Dental Vacuum Pump System | Veterans Integrated Service Network 7 | No set-aside | |
| B533--VANIHCS SPS Water Testing (VA-27-00000760) | Veterans Integrated Service Network 10 | Service-Disabled Veteran-Owned Small Business | |
| P100--Facility Scrap and Recycling Services — VA Northeast Ohio Healthcare System – Louis Stokes VA Medical Center | Veterans Integrated Service Network 10 | Total Small Business |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity