Supply and Installation of condenser coil for chillers at Consulate Office Building
Closed Solicitation Posted
- Solicitation number
- 191N6025Q0006
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- Place of performance
- Chennai Tamil Nadu India
- Points of contact
-
- Malathy Ravi chennaiprocurement@state.gov +914428574000
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State, through the U.S. Consulate General in Chennai, is soliciting quotes for the supply and installation of condenser coils for chillers at the Consulate Office Building in Chennai, India. The procurement requires vendors to provide 12 post-coated microchannel condensing coils with specific technical specifications, including single-piece aluminum construction and 43 bar design working pressure, along with complete installation services that include removing defective coils, installing new ones, completing pipe joints, conducting leak testing, charging refrigerant, and performing performance testing. Vendors must have established service support availability in Chennai, be registered in the System for Award Management (SAM) for orders over $30,000, and comply with National Defense Authorization Act Section 889 requirements prohibiting the use of telecommunications equipment from specific manufacturers. The contract will be awarded using the Lowest Priced, Technically Acceptable (LPTA) evaluation criteria to bidders meeting technical requirements. Critical timeline dates include registration for site inspection by August 1, 2025, a mandatory site visit on August 4, 2025, technical query deadline of August 6, 2025, and final quote submission deadline of August 13, 2025.
This solicitation does not utilize any set-aside designations and is open to all responsible sources. The procurement involves replacing leaking condenser coils in two existing screw compressor chillers, with work to be performed at the U.S. Consulate General Chennai located at No. 220, Anna Salai, Chennai 600006, Tamil Nadu, India. While no specific contract value is mentioned, the requirement for SAM registration indicates the anticipated award value exceeds $30,000. The work is classified under NAICS code 333415 for Air-Conditioning and Warm Air Heating Equipment Manufacturing and PSC code N041 for Installation of Equipment-Refrigeration, Air Conditioning, and Air Circulating Equipment. Payment will be made via Electronic Fund Transfer within 30 days of invoice submission upon successful completion of the supply and installation services. The procurement includes comprehensive safety and health requirements for contractors and mandates submission of multiple compliance documents including vendor QA sheets, NDAA compliance forms, and technical evaluation forms.
Notice text
Solicitation # 191N6025Q0006
PR # PR15356872
Requirement - Supply and Installation of condenser coils for chillers at Consulate Office Building.
NAICS code: 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing).
Product service code: N041 (Installation of Equipment- Refrigeration, Air Conditioning, and Air Circulating Equipment).
Website Synopsis – for SAM.gov posting (to be inserted in the main page of the advertisement):
DATE: July 30, 2025
Consulate Chennai’s Solicitation #: 191N6025Q0006 - PR15356872
Request for Quote to provide “Supply and Installation of condenser coils for Chillers at the Consulate Office Building” as per Specification provided herewith.
The U.S. Consulate General Chennai (Consulate) invites you to participate in this solicitation to provide “Supply and Installation of condenser coils at the Consulate Office Building”, as described in attached Solicitation documents.
The vendor shall furnish all the information required to accomplish all the work as required in the solicitation documents. Please refer to the attached Request for Quote (RFQ) letter herewith for details. All responsible sources may submit a quotation, which shall be considered.
RFQ TIMELINE:
- Registration for site inspection: Friday, August 01, 2025, by 12:00 noon (IST) to ChennaiProcurement@state.gov
- Mandatory site visit with vendors: Monday, August 4, 2025, at 02:30 p.m. (IST) at the U.S. Consulate General Chennai located at No. 220, Anna Salai, Chennai 600 006.
- Deadline to submit technical queries: Wednesday, August 06, 2025, by COB (IST) ChennaiProcurement@state.gov
- Deadline for RFQ Submittal: Wednesday, August 13, 2025, by 03:00 p.m. (IST) to ChennaiProcurement@state.gov
- Vendor must have service support availability in Chennai, India [Mandatory].
- Overseas vendors intending to participate in this bid must provide documents in support of their claim of available service support, with past performance details in Chennai. Failure of submission will result in decline of Quote.
Points of Contact:
- Mr. Seth A. Burchett - Contracting Officer
Phone Number: 044-2857 4000
- Ms. Malathy Ravi – Procurement Section
Phone Number: 044 – 2857 4000 /4319
Email: ChennaiProcurement@state.gov
SYSTEM FOR AWARD MANAGEMENT (SAM): IT IS MANDATORY TO REGISTER IN SAM FOR ORDER VALUE OVER $30,000
NOTE: Your quotation for the subject work must be submitted electronically by email with subject line “191N6025Q0006 - PR15356872 – Supply and Installation of condenser coils for Chiller at the Consulate Office Building”. Please do not submit your quotation via courier. Quotes submitted to any other email id and after the due date and time given, shall not be considered.
ATTACHMENTS:
- 191N6025Q0006 - PR15356872 – RFQ letter signed by CO (Read all the pages of the RFQ and submit your acceptance with sign and seal, along with the quote).
- 191N6025Q0006 - PR15356872 – Statement of Work (SOW) – Excel format to Quote – (Read the document closely and submit quote as detailed in SOW).
- 191N6025Q0006 - PR15356872 – Vendor QA Sheet (Submit your queries as per this format, if any).
- Vendors NDAA Compliance form (To be completed and submitted along with quote – MANDATORY).
- Technical Evaluation form (Generic) (To be completed and submitted along with quote – MANDATORY).
- ANNEX B / Contractor Safety and Health Requirements.
- CLAUSES – Non- Commercial Items.
Files
| File | Type | Posted |
|---|---|---|
| Vendor NDAA Compliance Form.doc | DOC document | |
| Clauses - Non-Commercial.docx | DOCX document | |
| Technical Evaluation form (generic).doc | DOC document | |
| 191N6025Q0006 - PR15356872 - Vendor QA Sheet.pdf | ||
| 191N6025Q0006 - PR15356872 - Statement of Work SOW.xlsx | XLSX spreadsheet | |
| 191N6025Q0006 - PR15356872 - RFQ Letter - CO Signed.pdf | ||
| Annex B and Safety Requirements.doc | DOC document |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity