Supply 50PPM diesel to U. S. Embassy pretoria | tenders due 26 DEC 2025

The U.S. Embassy Pretoria is soliciting quotations for the supply of 50 PPM diesel fuel through this competitive solicitation opportunity, with quotations due by December 26, 2025. The procurement consists of two distinct requirements: 26,000 liters of diesel to be delivered in two consignments to 877 Pretorius Street in Arcadia, Pretoria, and 4,000 liters to be delivered to 100 Totius Street in Groenkloof, Pretoria, with both deliveries requiring diesel test kits and trucks no larger than rigid vehicles due to space constraints. The award will be made to the responsible company submitting the lowest priced quotation based on initial quotations without discussions, though the government reserves the right to conduct discussions with companies in the competitive range if necessary. Quotations must be submitted on company letterhead with all company details and contacts to pretoria_quotations@state.gov and cc'd to baasdenjw@state.gov, and prices must be fixed with no alterations or adjustments permitted after submission. Critical compliance requirements include NDAA Section 889 certification regarding prohibited telecommunications equipment and cybersecurity supply chain risk management requirements as outlined in the FAR clauses document, and the government emphasizes that as a diplomatic mission it cannot sign legal documents or credit applications, with submission of a quote constituting a waiver of such requirements.

This solicitation carries no set-aside designation and does not identify any incumbent contractors. Payment will be made via Electronic Funds Transfer within 30 calendar days following delivery of goods and receipt of invoice, whichever is later, with no advance deposits authorized and prices remaining fixed regardless of exchange rate or price fluctuations. The total procurement quantity comprises 30,000 liters of 50 PPM diesel fuel across two separate delivery locations in the Pretoria Central area of South Africa. The place of performance is Pretoria, South Africa, specifically at the two delivery addresses identified in the requirements, and vendors must be prepared to accommodate the specific intake nozzle specifications at the Groenkloof location as illustrated in the attached photographs. No specific award value is disclosed in the solicitation notice, and qualified vendors in the fuel supply and distribution industry should prepare their quotations accordingly to meet the December 26, 2025 deadline.