SRS Oxford HVAC Emergency Repair

The USDA Forest Service, Hydrology Laboratory, Southern Research Station in Oxford, Mississippi has issued a Special Notice announcing its intent to award a sole source firm-fixed price contract to Tri-Star Companies for urgent HVAC repairs. The notice, prepared in accordance with FAR 5.2, indicates there is no solicitation available at this time and requests for solicitations will receive no response. The contract is valued at an estimated $27,000 and falls under NAICS code 238290 with a size standard of $22 million. The work involves emergency repairs to the HVAC system at the Forest Hydrology Laboratory located at 1000 Front Street, Oxford, MS. The notice appears to contain two versions with different performance periods - one from May 26th through June 30th, 2025, and another from August 1st through September 30th, 2025.

The purpose of this contract is to address urgent HVAC system failures at the 13,910 square foot facility built in the early 1970s that houses USDA Forest Service personnel. The scope includes replacing a failed chiller compressor, repairing chiller and boiler pumps, cleaning coils for the chiller, Dedicated Outside Air Supply (DOAS) and Samsung units, and integrating all components into existing HVAC controls software. All work must comply with International Building Codes, ASHRAE standards, and NFPA codes, with the contractor supplying all labor, equipment, and materials. The notice closing date is July 20th, 2025 at 11:59 PM EST, and interested contractors must respond in writing to Nestor Rivera Gonzalez at nestor.riveragonzalez@usda.gov with their business details, CAGE code, small business status, and statement of capability. The opportunity is set aside for small businesses, and facility access is limited to 8:00 AM to 4:30 PM Monday through Friday.