Sources Sought Notice Water Chiller Service and Maintenance

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 17 is seeking comprehensive preventive maintenance and repair services for water chiller systems at the Thomas E. Creek VA Health Care System located at 6010 Amarillo Blvd West in Amarillo, Texas. The contractor will be responsible for maintaining multiple Marley, York, and Trane chillers, providing 24/7 coverage with a 4-hour emergency response time requirement. Key qualifications include OEM-certified technicians with specific expertise in the designated chiller models, and the ability to perform annual preventive maintenance consisting of three operational visits, one comprehensive visit, and chiller tube brushing services. The procurement falls under NAICS code 238220 for Plumbing, Heating, and Air-Conditioning Contractors and PSC code J041 for maintenance and repair of refrigeration and air conditioning equipment. Interested parties must respond to this sources sought notice by August 8, 2025, at 9:00 AM Central Time, submitting their responses via email with required business information, SAM registration details, and NAICS code verification.

This opportunity is designated as a set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), restricting competition to qualified SDVOSB contractors. The contract structure includes a 5-year performance period from October 1, 2025, through September 30, 2030, organized into 5 separately priced ordering periods. While specific contract values are not disclosed in this pre-solicitation phase, the comprehensive nature of the maintenance requirements across multiple chiller units suggests a substantial ongoing service commitment. The procurement encompasses multiple pieces of equipment from three major manufacturers (Marley, York, and Trane), indicating the scope and complexity of the maintenance program. The 24/7 coverage requirement and strict 4-hour emergency response timeframe demonstrate the critical nature of these cooling systems to the VA healthcare facility's operations.