Sources Sought Notice for NIST Multiple Coils Replacement

The National Institute of Standards and Technology (NIST), under the Department of Commerce, is seeking contractor capability information for the replacement of cooling and heating coils in Building 227 at the NIST Gaithersburg, Maryland campus. This is a maintenance and repair project classified under NAICS Code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) and PSC Code J045. The project requires contractors to replace 4 cooling water coils and 36 heating hot water coils across 12 air handling units serving the 151,840 square foot building. Key contract requirements include providing all labor, materials, tools, and equipment; performing field verification and replacement of coils; conducting air and water balancing; and submitting daily progress reports with certified payroll documentation. Contractor personnel must obtain security registration and identification badges, and the contractor must be registered in the System for Award Management (SAM). Responses to this Sources Sought Notice are due by 1:00 PM EST on April 28, 2026, and should be submitted to brandon.butler@nist.gov in Microsoft Word or PDF format with a ten-page limitation. The notice requests that respondents address nine specific areas including company information, suggested improvements to the Statement of Work, recommended evaluation factors, standard commercial pricing or cost estimates, safety program details, and capability to complete the tasks.

This is a pre-solicitation notice with no set-aside designation, indicating the contract is open to both small and large businesses. No incumbent contractor or award value is identified in the available documentation. The anticipated period of performance is six months from the Notice to Proceed, with all contractor personnel required to meet NIST campus security protocols including badge procedures and access restrictions. Specific operational requirements include vehicle delivery restrictions to designated gates and time windows (6:00 AM to 3:30 PM at Gate C, or 3:30 PM to 4:30 PM at the main gate), submission of health and safety plans within 15 days of award, and compliance with federal, state, and local requirements including the International Building Code and ASHRAE standards. A superintendent with decision-making authority must be present on-site during all work performance. The original coils, installed in 1996, have exceeded their service life and require complete replacement due to multiple failures, indicating this is an urgent facility maintenance need for NIST's critical research infrastructure.