Sources Sought Notice-Exam Lights Recessed
Closed Pre-Solicitation Posted
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- Solicitation number
- PANHCA26P030639
- Agency
-
Medical Command
Department of the Army, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- Place of performance
- Colorado Springs, Colorado 80913, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Medical Command is seeking sources for recessed exam lights designed specifically for obstetrical procedures, particularly vaginal deliveries. The procurement requires a lighting system that maintains sterile field conditions while providing bright, focused illumination with homogenous light distribution and minimal shadows to enable accurate tissue color assessment. Key technological requirements include remote aiming capability via remote control or wand, full recession into standard ceiling grids, minimum brightness specifications of 14,000 LUX at 3 meters and 49,000 LUX at 1 meter, energy efficiency with minimal heat generation, and compatibility with standard hospital ceiling heights and electrical systems. The scope of work encompasses installation, inspection, warranty certification, pre-installation walkthrough, and full functional testing of the recessed lighting system for one to two flush ceiling-mounted fixtures at Fort Carson, Colorado. This Pre-Solicitation Notice was posted on April 20, 2026, with a sources sought response deadline of April 24, 2026.
This is a Total Small Business set-aside opportunity, limiting eligible contractors to small business concerns classified under NAICS 423450 (Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers) and PSC 6530 (Hospital Furniture, Equipment, Utensils, and Supplies). The notice does not identify any incumbent contractors or provide an explicit award value or budget range. The procurement involves a single installation location at Building 7500, 1650 Cochrane Circle, Fort Carson, Colorado 80913, with delivery requested Monday through Friday between 0800 and 1500 hours and installation available at any time. The contract specifically excludes electrical wiring, structural work, wall control unit rough-in, and weekend or after-hours labor costs from the deliverables.
Notice text
Clinical Salient Requirements:
- The lighting system must be operable without compromising the sterile field required for vaginal deliveries.
- The light must provide bright, focused illumination deep into the birth canal.
- The illumination must be homogenous and minimize shadows cast by the clinical team.
- The light quality must allow for accurate assessment of tissue color.
Technological Salient Requirements:
Server Requirements: The system must allow for precise, remote aiming of the light beam from a distance via remote or wand.
- The light fixture must be fully recessed into a standard ceiling grid.
- The light must provide a minimum level of brightness at a standard working distance. 14,000 LUX at 3 meters and 49,000 LUX at 1 meter.
- A single controller must be able to operate multiple light heads simultaneously.
- The light source must be energy-efficient, long-lasting, and produce minimal heat.
Capture Workstation Requirements: N/A
System Requirement:
- It must be compatible with standard hospital ceiling heights and grid systems.
- Must operate on standard hospital electrical systems.
- Must include both a wall-mounted control panel and a handheld wand.
Other Requirements:
- Installation, inspection and warranty certification of recessed lighting system, single mount or up to two (2) flush ceiling mounted exam system. Includes pre-installation walk through, installation and full functional testing of the system. Does not include electrical wiring, structure or wall control unit rough in. Pricing does not include weekend/after-hours work.
- Direct-To-Site Setup Service: inspecting products for damage and coordinating replacement if required.
- Delivery is requested Monday through Friday between the hours of 0800-1500.
- Installation and removal shall take place during any time of day at address: 1650 Cochrane Circle, BLDG 7500, Fort Carson, CO 80913.
- Removal of existing equipment from site located in building number: 7500. Room information is below for requested lighting replacement:
- RM 3823
- RM 3822
- RM 3821
- RM 3820
- RM 3819
- RM 3805
- RM 3808
- RM 3809
- RM 3811
- Coordination of the disposition of existing equipment is the responsibility of the vendor.
- Equipment is shipped fully assembled, or to be assembled on site by vendor.
- Vendors point of contact to be provided at time of award.
Notice history
| Notice | Type | Posted |
|---|---|---|
| Exam Lights Recessed | Solicitation | |
| This notice | Pre-Solicitation |
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