Sources Sought - MEDCOM Periodic Health Assessments
Closed Pre-Solicitation Posted
- Solicitation number
- 038136
- Agency
-
New York National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 621112 Offices of Physicians, Mental Health Specialists
- PSC
- Q403 Medical- Evaluation/Screening
- Place of performance
- Fort Drum, New York 13602, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The New York Army National Guard MEDCOM is preparing to solicit periodic health assessment services through a sources sought notice due July 7, 2026, anticipated as a total small business set-aside unless adequate small business contractors are unavailable, in which case it may be advertised as unrestricted.
Place of performance centers on Camp Smith Training Site and other state and federal military installations throughout New York State, with in-person delivery only. The contract is structured as a three-year IDIQ with task orders issued on an as-needed basis and per-capita pricing rather than event-based fees.
The contractor must establish and maintain a statewide network of Medical Doctors, Doctors of Osteopathic Medicine, Physician Assistants, and Nurse Practitioners to conduct annual periodic health assessments and mental health assessments for New York Army National Guard service members in compliance with Army Regulations 40-501, 40-502, 40-3, and applicable DoD instructions. All contractor personnel must obtain Common Access Cards, complete required security training and background investigations, and maintain professional licenses in good standing in New York. Professional liability insurance of at least $1,000,000 per claim and $3,000,000 aggregate is required. The contractor must process more than 300 soldiers per eight-hour period at a recommended provider-to-soldier ratio of 40:1, furnish all personnel, equipment, supplies, and materials, establish a Quality Control Plan, and maintain comprehensive documentation in military systems including SF600, MEDPROS, and MWDE. The contractor bears all travel costs, facility setup, and consumable supplies. Performance penalties apply if the contractor is unable to complete assessments for more than five percent of the scheduled soldier population. Firms must be registered in SAM with NAICS code 621112 and respond with a statement of capabilities not exceeding five pages, listing of previous contracts from the past three years, and outline of resources and key personnel.
Notice text
This is a sources sought notice, this is not a request for quote. The purpose of this synopsis is to gain knowledge of potential sources for this requirement including interested Small Business Sources. This notice is for planning purposes only. All interested parties should respond.
The New York Army National Guard (NYARNG) intends to issue a solicitation for the procurement of Periodic Health Assessments; contract is to serve as a force multiplier for the New York Army National Guard MEDCOM.
New York Army National Guard MEDCOM has a requirement for Periodic Health Assessments. A draft Performance Work Statement (PWS) is attached.
All interested concerns will provide this office, in writing, a notice stating their positive intention to submit a quote AND the Sources Sought Information Request form (blank copy attached to announcement) no later than 07 JULY 2026 0800. Email completed form to dolan.p.brammer2.civ@army.mil and Melissa.santoro2.civ@army.mil .
In the event adequate Small Business contractors are not available for the adequate competition of this requirement, it may be advertised as unrestricted. No facsimile responses will be honored.
Files
| File | Type | Posted |
|---|---|---|
| Sources Sought Info Req Form-PHA FY26 NYARNG.docx | DOCX document | |
| PHA Contract Performance Work Statement (PWS).docx | DOCX document |
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