Sources Sought Leavenworth National Cemetery Trash Services

The Department of Veterans Affairs National Cemetery Administration is seeking refuse and recycling collection services for Leavenworth and Fort Scott National Cemeteries under NAICS Code 562111 (Solid Waste Collection). The market research effort, designated as 36C78626Q50108, is targeting Service-Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses capable of providing comprehensive solid waste management. Key contract requirements include weekly pickup of 6-cubic yard general waste containers (52 pickups annually at each location), monthly delivery and pickup of 30-cubic yard roll-off dumpsters, on-call 20-cubic yard roll-off dumpsters with three-business-day delivery capability, and tonnage-based billing for excess waste. Interested vendors must submit responses by February 28, 2026 at 4:00 PM EST to April.Graves@va.gov with documentation including company information, DUNS/UEI number, capability statement demonstrating relevant experience, federal contract vehicles held, feedback on salient characteristics, available service options, questions regarding the statement of work, and sample pricing for each deliverable.

This is a non-set-aside procurement with no identified incumbent contractor mentioned in the sources sought documents. The contract structure provides a twelve-month base period with four optional twelve-month renewal periods, plus potential extension of up to six months, creating a maximum contract duration of approximately five and one-half years. The contractor must provide all labor, equipment, vehicles, licenses, permits, and supplies while maintaining leak-proof, covered, and labeled containers that meet specific maintenance standards, including pressure washing twice monthly (April through September) and once monthly (October through March), quarterly steam cleaning, and approved deodorization. No specific contract value or budget range is disclosed in the sources sought announcement. Services will not be performed on federal holidays, and the contractor must provide substitute containers within one business day for critical areas or three business days for non-critical areas.