P02 Sources Sought Leavenworth Trash.docx

THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY.

It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service- Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition.

The North American Classification System (NAICS) code for this acquisition is NAICS Code

562111– Solid Waste Collection (47 million)

**Responses to this notice shall include Sources Sought number “36C78626Q50108 Leavenworth National Cemetery” in the subject line of the email no later than 1/19/2026 @ 4:00pm EST sent to April.Graves@va.gov

**The following shall be provided in the capabilities statement or in body of email:

1. Company name

1. Address

1. Point of contact

1. Phone, fax, and email

1. DUNS number/ UIE number

1. Type of Large or small business, e.g. Services Disabled Veteran Owned Small Business, Veteran-owned small business?

1. Must provide a capability statement that addresses the organizations qualifications, years of experience and ability to perform as a contractor for the work described below.

1. Provide any relevant FSS, NAC, GSA Contract vehicles the company holds if applicable.

7. If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the items/solutions you are providing information for available on your schedule/contract?

1. Please review salient characteristics/ and provide feedback or suggestions. If none, please reply as N/A.

8. List any available options to meet needs as outlined in the statement of work.

8. Please include any questions about the statement of work below.

8. Please provide sample pricing of each deliverable if available.

Performance of Work Statement

TRASH AND WASTE REMOVAL

Leavenworth/Ft. Scott National Cemeteries

NCA MISSION

NCA honors Veterans and their eligible family members with final resting places in national shrines and with lasting tributes that commemorate their service and sacrifice to our Nation.

NATIONAL CEMETERY BACKGROUND AND PWS STANDARDS

National Cemeteries are National Shrines that honor our Veterans with a final resting place and lasting memorials that commemorate their service to our Nation. The standards of maintenance, appearance and operational procedures performed by the Contractor at this cemetery shall reflect this nation’s concern for those interred there. For this reason, in addition to the Dignity Clause, the Contractor’s strict adherence to the specifications of the Operational Standards and Measures (please review this additional attached document file) shall be required and shall be essential.

Every action by contractor personnel at a national cemetery shall be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care shall be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

1. General Scope Leavenworth and Ft. Scott National Cemeteries have an ongoing requirement for refuse and recycling collection services, to be provided under a contract in accordance with the terms and conditions outlined in this Performance Work Statement (PWS).

A list of current participating National Cemetery locations is provided in Sections 1.A. This list may be updated periodically to include additional sites or remove existing locations. Participation of individual cemeteries under this contract is subject to change at the discretion of the Government.

A. Active Cemeteries

2. Goals The primary objective of this contract is to obtain the services of a qualified and experienced Contractor to perform the Required Services, which include the collection, transportation, and disposal of solid waste, as well as the proper handling and recycling of designated recyclable materials, in accordance with the requirements set forth in this Performance Work Statement (PWS). The Contractor shall perform all services in a safe, timely, environmentally responsible, and compliant manner, ensuring adherence to all applicable federal, state, and local regulations.

3. Contractor Responsibilities

The Contractor shall furnish all management, supervision, labor, materials, equipment, tools, transportation, and supplies necessary to perform refuse and recycling services in accordance with this PWS. The Contractor shall be responsible for the planning, scheduling, coordination, and execution of all tasks required to ensure the timely, effective, and economical performance of services under this agreement. All work shall be performed in a manner that complies with applicable federal, state, and local laws, regulations, and industry standards.

4. Period of Performance The period of performance for this contract shall consist of one (1) Base Period, followed by four (4) Option Periods, each comprising twelve (12) months, as defined in the contract. In accordance with FAR 52.217-8 – Option to Extend Services, the Government reserves the right to extend services for an additional period of up to six (6) months beyond the expiration of the final option period, under the same terms and conditions.

5. Observance of Federal Government Holidays No service shall be performed on the following federal holidays, or on days designated by the Government as observed holidays in lieu thereof:

When a designated pickup date falls on a holiday, the service shall be performed on either the preceding or following business day, as coordinated with the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), unless otherwise specified in writing by the Government.

6. General Requirements The Contractor shall furnish, deliver, maintain, and remove refuse and recycling containers as requested by the Government. Delivery and removal shall be performed at the direction of the Contracting Officer (CO) or the Contracting Officer’s Representative (COR). The Contractor shall provide all management, labor, equipment, tools, supplies, vehicles, transportation, and any required licenses or permits necessary to ensure the timely and proper pickup, removal, and disposal of refuse and recyclable materials at all designated active sites.

All containers provided under this contract shall:

· Be leakproof, covered, and maintained in a clean and serviceable condition;

· Be clearly labeled to indicate either refuse or recycling, as appropriate;

· Be placed in designated areas as specified by each facility.

The Contractor shall coordinate with the COR to determine site-specific container requirements, delivery schedules, and container placement locations.

6 yd General Waste Dumpster- Leavenworth

Billing for Tonnage (30 yd roll off)

a. CLIN 1 – 6 Yard General Waste Container: Leavenworth National Cemetery

i. The Contractor shall provide the required quantity of 6-cubic yard containers at each active site for the collection and disposal of general (non-hazardous) waste, as determined by the Government.

ii. The Contractor shall perform weekly pickup and servicing of each container, totaling fifty-two (52) pickups per year, unless otherwise directed by the Contracting Officer (CO) or Contracting Officer’s Representative (COR).

iii. The COR will determine and designate the exact placement locations for all containers at each site. The Contractor shall place containers in these specified areas and shall not relocate containers without prior approval from the COR.

b. CLIN 2 – 6 Yard General Waste Container: Ft. Scott National Cemetery

i. The Contractor shall provide the required quantity of 6-cubic yard containers at each active site for the collection and disposal of general (non-hazardous) waste, as determined by the Government.

ii. The Contractor shall perform weekly pickup and servicing of each container, totaling fifty-two (52) pickups per year, unless otherwise directed by the Contracting Officer (CO) or Contracting Officer’s Representative (COR).

iii. The COR will determine and designate the exact placement locations for all containers at each site. The Contractor shall place containers in these specified areas and shall not relocate containers without prior approval from the COR.

c. CLIN 3 – 30 Yard Roll-Off Dumpster, for General Waste, construction material, headstone disposal, tree and brush disposal.

i. Upon notification by the Contracting Officer of the awarded contract, the Contractor shall provide delivery and pickup of a 30-cubic yard roll-off dumpster monthly at the Leavenworth National Cemetery location.

ii. The contractor will pick up and deliver the roll-off on a regular schedule each month. The COR will determine the placement location upon delivery.

d. CLIN 4 - On-Call 20 Cubic Yard Roll-Off Dumpster

i. Upon request, the Contractor shall provide delivery and pickup of a 20-cubic yard roll-off dumpster for general waste and/or construction material on an as-needed basis.

ii. The CO/COR will initiate requests for roll-off dumpster delivery. Upon receiving such a request, the Contractor shall deliver the dumpster within three (3) business days. The COR will determine the placement location upon delivery.

iii. The dumpster will be placed for no longer than a thirty (30) days, unless otherwise requested by the COR.

iv. The COR will also initiate requests for dumpster retrieval. Upon receiving such a request, the Contractor shall retrieve the dumpster within three (3) business days.

v. Tonnage charges will be billed as a separate line item.

e. CLIN 5- Billing for Tonnage

i. Extra Tonnage Charges:

Charges exceeding the base contracted tonnage on the 30 cubic yard dumpster shall be invoiced on a per-ton basis. These charges shall be funded as a lump sum amount by each participating cemetery and depleted monthly as extra tonnage is incurred. The Contractor shall include documentation (e.g., weight tickets or disposal receipts) to support invoiced amounts.

7. Containers/Dumpsters

a. Container/Dumpster Type All containers and dumpsters shall be painted in a single uniform color distinguishing waste from recycling. Containers shall be pre-approved by the Contracting Officer’s Representative (COR) prior to use. Each container must be washable, free of holes, leak-proof, equipped with tight-fitting lids, durable and functional wheels, and include all operable drain plugs, where applicable.

b. Delivery of Containers/Dumpsters Following submission of the Contractor’s proposed container delivery schedule to the Contracting Officer, the Contractor shall coordinate with the COR to finalize the schedule. If the COR is unavailable to be onsite during delivery, the COR may designate appropriate Cemetery Staff to collaborate with the Contractor on delivery logistics. The COR or designated representative shall provide the Contractor with the exact placement locations and approve all container styles and types prior to delivery. The Contractor shall promptly notify the COR or designated inspector of any issues related to container or dumpster delivery to resolve any logistical challenges or discrepancies.

c. Contractor’s Responsibility for Containers

1. The Contractor shall be fully responsible for the delivery, maintenance, and removal of all containers, dumpsters, and related equipment throughout the contract period. Containers shall be maintained free of holes, vermin, or any foreign matter that could cause personal injury or damage to property. Containers must not emit unpleasant odors as determined by the Contracting Officer’s Representative (COR) or designated Cemetery representative. Any such odors shall be immediately corrected by the Contractor at the Contractor’s expense. The Contractor must obtain prior written approval from the COR before applying or using any chemical or biological agents on Government land or facilities. The Contractor shall provide the COR, in advance, with a Safety Data Sheet (SDS) for any proposed agent. Failure to remedy defective container conditions upon notification may result in a determination of Contractor default and could lead to contract termination.

2. Containers and dumpsters shall be kept in proper repair, cleaned, and sanitized in accordance with applicable Federal and County sanitation codes. The exterior surfaces, including paint, lettering, and decals, shall be maintained in good condition without fading, missing components, or damage. Containers shall be generally free of graffiti; any graffiti containing profanity or offensive material is unacceptable. Wastewater shall be collected in the Contractor’s truck and properly managed. Containers shall be pressure washed with a disinfecting, environmentally friendly (Green) product twice a month during April through September and once monthly during October through March. After emptying, the interior shall be sprayed with an EPA- and COR-approved deodorizer. The Contractor shall submit to the Contracting Officer for approval the methods and products proposed for deodorizing, pressure washing, and steam cleaning. Containers shall be steam cleaned quarterly. Within 30 days of contract award, the Contractor shall provide the Contracting Officer with a detailed schedule for deodorizing and steam cleaning, including product and method submittals for approval.

3. Containers and dumpsters shall be emptied, picked up, and returned/replaced empty on the same day. All lids must be securely closed after emptying. Containers with designated landing pads shall be returned substantially on the landing pad.

4. The Contractor shall provide substitute containers or dumpsters within one (1) business day of notification of a defective container/dumpster in critical areas, where waste accumulation presents a public health concern, including weekends and holidays. For non-critical areas, substitute containers shall be provided within three (3) business days following notification, as determined by the Contracting Officer.

5. All containers and dumpsters must receive COR approval prior to use.

6. The Government shall not be held responsible for damage to the Contractor’s equipment. The Contractor shall maintain all equipment to minimize mechanical failures. Vehicles must be equipped with standard safety equipment, spill kits, and maintain current valid state inspections, Department of Transportation (DOT), and other required endorsements or certifications. The Contractor is responsible for the immediate cleanup, proper disposal, and reporting of all hazardous waste spills within Cemetery service areas. All spills shall be reported promptly to the COR and Cemetery Director for documentation and action. Failure to comply may result in criminal or civil penalties, and grounds for Contractor default and possible contract termination.

7. Upon contract expiration or termination, the Contractor shall remove all Contractor-owned containers from Government sites in a timely manner.