Sources Sought for Medical Radiology Physicist, Rosebud IHS
Closed Pre-Solicitation Posted
- Solicitation number
- IHS-SS-26-1523484
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- Indian Economic Enterprise
Opportunity facts
- NAICS code
- 621512 Diagnostic Imaging Centers
- PSC
- Q999 Medical- Other
- Place of performance
- Rosebud, South Dakota 57570, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service is seeking to procure Medical Physicist Services for Rosebud IHS Hospital in Rosebud, South Dakota, through this sources sought notice. This market research effort is intended to determine the availability of qualified Indian Economic Enterprises and assess the appropriate acquisition method for a firm-fixed price, single-award purchase order. The primary requirement is to secure a Qualified Medical Physicist (QMP) certified by the American Board of Radiology, American Board of Medical Physics, or the Canadian College of Physicists in Medicine, with board certification documentation required at quote submission. Key responsibilities include conducting annual equipment inspections on radiographic, fluoroscopic, CT, dental, ultrasound, and mammography equipment; acceptance testing of new or relocated equipment; post-repair inspections within 72 hours when required; developing and reviewing comprehensive quality assurance programs; performing radiation safety audits; and providing shielding design calculations in compliance with applicable standards. Interested parties must submit capability statements via email to Jarrod Cole, Purchasing Agent, at jarrod.cole@ihs.gov with the Sources Sought Number IHS-SS-26-1523484 in the subject line by March 27, 2026, at 11:00 a.m. Central Time.
This procurement carries an Indian Economic Enterprise set-aside designation, restricting competition to firms meeting the IEE definition under 25 U.S.C. 47 and HHSAR 326.601, with offerors required to submit the IHS Buy Indian Act Indian Economic Enterprise Representation Form confirming their eligibility status. No current incumbent or budget value has been disclosed in the notice, though the contract will operate under a one-year period of performance beginning March 1, 2026, through February 28, 2027. The scope of equipment requiring inspection is substantial, including one Siemens CT scanner, one GE fluoroscopy unit, one Quantum DR radiographic room, two portable X-ray units, two ultrasound systems, one mammography unit, 50 lead aprons, and ten dental X-ray units of various types. All work shall be performed at 800 Hospital Drive, Rosebud, South Dakota, during standard business hours of 8:00 AM to 5:00 PM, with inspection reports due in PDF format within 30 days of completion. Payment will be made via the Invoice Payment Platform (IPP.gov) upon delivery in accordance with the Statement of Work, and this sources sought notice is for information and planning purposes only, with IHS under no obligation to award a contract based on responses received.
Notice text
Sources Sought: Medical Physicists Services to be provided to Rosebud IHS Hospital Rosebud, SD.
Sources Sought Notice Number: IHS-SS-26-1523484
This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service.
This notice is intended strictly for market research to determine the availability of Indian Economic Enterprises (IEE).
Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 621512, Diagnostic Imaging Centers - other relevant NAICS codes will be considered based on responses received.
- BACKGROUND
The Indian Health Service (IHS) plans to procure Medical Physicists Services specified in the attached documents.
- SCOPE
To procure Medical Physicists Services in accordance with the FOCA "Fair and Open Competition Act".
- CONTRACT REQUIREMENTS/ AND PERSONNEL QUALIFICATIONS
(N/A)
- TYPE OF ORDER
This is a firm-fixed price, single-award purchase order.
- ANTICIPATED PERIOD OF PERFORMANCE
Period of Performance: 1 year after award
- PLACE OF PERFORMANCE
Rosebud IHS Hospital Rosebud, SD
7.0 REPORT(S)/DELIVERABLES AND DELIVERY SCHEDULE
Delivery of products should be in accordance with the SOW.
- PAYMENT
Payment via IPP.gov upon delivery
10.0. Closing Statement
Point of Contact: Jarrod Cole, Purchasing Agent @ jarrod.cole@ihs.gov
Submission Instructions:
Interested parties shall submit capability via email to the address above. Must include Sources Sought Number IHS-SS-26-1523484 in the Subject line. The due date for receipt of statements is March 27, 2026, 11:00 a.m. Central Time.
All responses must be received by the specified due date and time in order to be considered.
This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS.
IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, IHS may issue a Request for Quote (RFQ).
THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against IHS shall arise as a result of a response to this notice or IHS’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.
Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation.
Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response.
Files
| File | Type | Posted |
|---|---|---|
| SOW Med Physicist.pdf | ||
| Sources Sought Medical Physicist IHS1523484.docx | DOCX document | |
| IHS IEE Representation Form_Jan 2022_508 Compliant.pdf |
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