Solicitation for Preventive Maintenance Service Cooling Tower System at US Embassy Compound, Jakarta, Indonesia
Closed Solicitation Posted
- Solicitation number
- 191D3226R0042
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Jakarta Jakarta Indonesia
- Points of contact
-
- Jeramee Rice jakartapcubidding@state.gov +622150831000
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks preventive maintenance services for a cooling tower system at the US Embassy Compound in Jakarta, Indonesia, with quotations due August 28, 2026, at 12:00 PM Jakarta time. Award will be made to the lowest-priced acceptable offer based on initial quotations without discussions, though the Contracting Officer may conduct discussions with offerors in the competitive range if necessary.
Place of performance is Jakarta, Indonesia. The contract covers semi-annual and annual preventive maintenance for four Evapco USS-112-812L cooling tower units (943.07 GPM each with 25 HP Baldor motors), with services including shutdown and startup procedures, inspections, cleaning, lubrication, electrical testing, corrosion control, and operational checks. The contractor must provide all labor, materials, equipment, tools, and Defense Base Act insurance coverage.
The contract period is one base year plus four optional one-year periods (potential total duration of five years and six months). Pricing requires separate unit rates for semi-annual and annual maintenance services, with 11 percent Value Added Tax calculated separately. The Quality Assurance and Surveillance Plan establishes a performance standard of no more than one customer complaint per month; repeat complaints for the same deficiency trigger enforcement action.
Offerors must be registered in SAM with valid UEI numbers and submit quotations electronically in Microsoft Word, Excel, or PDF format (maximum 30 MB per file). Required submissions include SF-1449, Section 1 Pricing, Section 5 Representations and Certifications, and proof of SAM registration. NAICS code is 238220, Plumbing, Heating, and Air-Conditioning Contractors; PSC code is Z1NC, Maintenance of Pollution Abatement and Control Facilities. The Contracting Officer's Representative is Masril Marbun.
Notice text
Enclosed is a Request for Quotation (RFQ) for Preventive Maintenance Service Cooling Tower System at US Embassy Compound, Jakarta. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by August 28, 2026, at 12.00pm. No proposals will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
Your quotation must be submitted electronically to JakartaPCUBidding@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| 191D3226R0042- PMSC Cooling Tower - Solicitation.pdf |
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