Snow and Ice Removal Management Services

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 5, seeks snow and ice removal management services at the Beckley VA Medical Center in Beckley, West Virginia, with quotes due October 27, 2026. The procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses.

Place of performance is the Beckley VAMC campus at 200 Veterans Avenue, Beckley, West Virginia 25801. The contractor must provide comprehensive snow and ice management on a 24-hours-per-day, 7-days-per-week basis from November 1, 2026 through April 30, 2027, including plowing, clearing, deicing, pre-treatment, and snow relocation across all campus roads, parking lots, parking structures, sidewalks, steps, ramps, courtyards, and emergency access routes. Services must maintain safe, passable conditions for Priority 1 areas throughout winter events and restore Priority 2 and 3 areas within defined timeframes. The contractor is responsible for all equipment, vehicles, fuel, materials, deicing and anti-icing agents, and personnel supervision. Sodium chloride is prohibited on parking garage decks and ramps; only concrete-safe deicing products approved by the Contracting Officer may be used. Contractor personnel requiring facility access must obtain PIV/HSPD-12 badges with appropriate background investigations.

The contractor must maintain event logs documenting notification times, areas serviced, materials applied, equipment used, and crew identification. The contract is firm-fixed-price with an estimated value of $9.5 million and monthly invoicing through the FSC e-Invoice system. Insurance requirements include workers' compensation and employer's liability of at least $100,000, general liability of $500,000 per occurrence, and automobile liability of $200,000 per person/$500,000 per occurrence with $20,000 property damage. The NAICS code is 561730, Landscaping Services, with a small business size standard of $9.5 million. Evaluation criteria include technical capability, past performance (for the preceding three years), and pricing reasonableness. Service Contract Act prevailing wage rates apply.