Snow and Ice Removal Management Services

The Department of Veterans Affairs Contracting Office in Linthicum Heights, Maryland, is soliciting quotes on behalf of VHA VISN 5 for snow and ice removal management services at the Beckley VA Medical Center, with quotes due October 29, 2026 at 3:00 PM EDT. The procurement is a 100% service-disabled veteran-owned small business (SDVOSB) set-aside under NAICS 561730 and PSC S218.

Performance is at 200 Veterans Avenue, Beckley, West Virginia 25801, covering approximately 11 acres of roads, parking lots, a parking garage structure, sidewalks, steps, ramps, and courtyards. Service runs on a 24/7 on-call basis from November 1, 2026 through April 30, 2027. Contractor must acknowledge requests within 15 minutes, arrive on site within 1 hour, and clear Priority 1 areas within 2 hours, Priority 2 within 4 hours, and Priority 3 within 8 hours after precipitation ends. Amendment 0002 confirms an on-call/standby staffing model is acceptable if these standards are met. Pretreatment requires proactive COR approval. Sodium chloride is prohibited in the parking garage, where only reinforced-concrete-approved products are permitted. Designated on-site disposal and storage areas are provided. The contractor furnishes all equipment, vehicles, fuel, materials, deicing agents, and supervision, and must maintain event logs covering notification times, areas serviced, materials applied, equipment, and crew identification.

Pricing is firm-fixed-price as a single lump-sum lot price covering the full period, including pretreatment, plowing, deicing, repeat visits, snow relocation, hauling, and disposal regardless of event count or accumulation. No separate line items or extraordinary-event pricing apply. Monthly invoices are submitted in arrears as proportional shares through FSC e-Invoice. The RFQ summary states an estimated contract value of $9.5 million. The attached Service Contract Act wage determination (WD 2015-4295, Revision 33) is summarized as effective through August 22, 2026.

Facility access requires PIV/HSPD-12 badges and background investigations. Required insurance includes workers' compensation and employer's liability of at least $100,000, general liability of $500,000 per occurrence, and automobile liability of $200,000 per person and $500,000 per occurrence with $20,000 property damage.

Evaluation covers technical capability, past performance (separate documentation for the past three years), and pricing reasonableness. No weighting is stated. Quotes are submitted electronically to Veronica.Dillard@va.gov, with Veronica B. Dillard serving as contracting officer.

Amendment 0001 extended the closing date from October 27, 2026 and requires signed copies returned with the final quote. Amendment 0002, posted October 28, 2026, answers ten solicitation questions and requires acknowledgment of receipt before the closing date.