Sliding Gate Safety Deficiencies Remediation
Closed Solicitation Posted
- Solicitation number
- 19JA5126Q0367
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238990 All Other Specialty Trade Contractors
- Place of performance
- Naha Okinawa 901-2 Japan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks sliding gate safety deficiencies remediation at the U.S. Consulate General Naha, Japan, with quotations due August 27, 2026, at 11:00 a.m. Japan Standard Time. This is an RFQ with no small business set-aside.
Place of performance is 2 Chome Matsuo, Naha, Okinawa 900-0014, Japan. The work remediates life-safety deficiencies on TT300 sliding vehicle gates to comply with UL 325, ASTM F2200, and Department of State guidance. Tasks include civil and structural work (excavation, concrete foundations, retaining wall extensions to 1.2 meters height), installation of physical stops and gate hardware, infrared beam sensors and safety edge switches, electrical and control system integration compatible with existing Delta gate systems, and finishing with testing and verification. All work must be completed within 90 calendar days from Notice to Proceed during standard business hours (08:00–17:00, Monday–Friday, excluding U.S. and Japanese holidays). The contractor must maintain an English-speaking superintendent on-site and comply with U.S. Embassy Tokyo facility management standards and local environmental health regulations.
The anticipated contract value ranges between $25,000 and $100,000. Award will be made to the lowest-priced, technically acceptable, responsible quoter. Quoters must demonstrate English and Japanese language proficiency, established business operations in Japan, prior construction experience with references, all required local licenses and permits, and compliance with insurance requirements (general liability of YEN 30,000,000 per occurrence bodily injury and YEN 3,000,000 per occurrence property damage). Liquidated damages are assessed at YEN 100,000 per calendar day for delays beyond the 90-day deadline. A mandatory pre-quotation conference and site visit is scheduled for August 3, 2026, from 2:00 p.m. to 4:00 p.m.; registration closes July 24 at 10:00 a.m. Amendment 0002, issued August 14, added FAR 52.240-90 and clarified electrical and control system integration requirements. The NAICS code is 238990, All Other Specialty Trade Contractors.
Notice text
Enclosed is a Request for Quotations (RFQ) for Sliding Gate Safety Deficiencies Remediation at the U.S. Consulate General Naha, Japan. If you would like to submit quotation, follow the instructions in Section J of the RFQ, complete the required portions of the attached document, and submit it to the email address shown in paragraph 3. Quotations of the Cover Letter.
The U.S. Government intends to award a Purchase Order to the responsible company submitting a technically acceptable quote at the lowest price. The U.S. Embassy Tokyo intends to award the Purchase Order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quoters shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to contract award. Therefore, quoters are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Your quotation must be submitted electronically to Miyuki Mita via email to MitaMX@state.gov. The e-mail size must not exceed 15MB. If the e-mail size should exceed the 15MB, the submission must be made in separate e-mails less than 15MB each. After submission of quotation, quoters shall contact Miyuki Mita by phone (Office: 03-3224-5755 or Mobile: 090-1110-9320) or email to confirm the receipt of quotation.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Sliding Gate Safety Deficiencies Remediation | Pre-Solicitation |
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