19JA5126Q0367 - Amendment 0002 (SF-30) - updated RFQ - updated SOW - Q and A.pdf

MENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 1

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

See Item 16C.

4. REQUISITION/PURCHASE REQ. NO.

PR15985642

5. PROJECT NO.

6. ISSUED BY CODE 7. ADMINISTERED BY CODE

Procurement/Contracting Office U.S. Embassy 1-10-5 Akasaka Minato-ku, Tokyo 107-8420

Japan

See Item 6.

8. NAME AND ADDRESS OF CONTRACTOR 9a. AMENDMENT OF SOLICITATION NO.

19JA8026Q0367

9b. DATED (SEE ITEM 11)

July 16, 2026 10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [ ] is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation, or as amended, by one of the following methods:

(a) by completing Items 8 and 15 and returning one copy of the amendment;

(b) by acknowledging receipt of this amendment on each copy of the offer submitted; or

(c) by separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE

HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA

Not applicable.

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS;

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN

ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER:

E. IMPORTANT: Contractor [ ]is not, [ ]is required to sign this document and return one copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION

The Purpose of this amendment is to:

1. The total page count listed on the Standard Form (SF-18) RFQ document was revised from 47 pages to 50 pages.

2. Add Subsection L.10 – FAR 52.240-90 Security Prohibitions and Exclusions Representations and Certifications to the RFQ.

3. Amend Subsection 2.D - Electrical and Control System Integration to the Attachment I-1 – Statement of Work for 19JA5126Q0367.

4. Provide Questions & Answers (Qs&As), please see the attachment to Amendment 0002.

As a result of the change set forth above will be effective on the date of the Contracting Officer's signature, Attachment I-1 is hereby deleted in its entirety and replaced with the attached revised Attachment I-1. Additionally, SF-18 and page 47 of the RFQ document is hereby deleted in its entirety and replaced with the attached revised SF-18 and RFQ page 47 through 50.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remain unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (type or print) 16A. NAME OF CONTRACTING OFFICER

Christopher G. Staff

15B. NAME OF CONTRACTOR/OFFEROR

BY

(signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(signature of Contracting Officer)

16C. DATE SIGNED

NSN 7540-01-152-8070 STANDARD FORM 30 (REV. 10-83)

Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243

REQUEST FOR QUOTATIONS (RFQ)

(THIS IS NOT AN ORDER)

THIS RFQ [ ] IS [ x ] IS NOT A SMALL BUSINESS-

SMALL PURCHASE SET-ASIDE (52.219-4)

PAGE

OF

PAGES

1. REQUEST NO.

19JA5126Q0367

2. DATE ISSUED

July 16, 2026

3. REQUISITION/PURCHASE REQUEST NO.

PR15985642 / PR15920720

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5A. ISSUED BY

Procurement/Contracting Office U.S. Embassy 1-10-5 Akasaka Minato-ku, Tokyo 107-8420, Japan

6. DELIVER BY (Date)

5B. FOR INFORMATION CALL: (Name and telephone no.) (No collect calls 7. DELIVERY

X FOB DESTINATION OTHER (See Schedule)NAME

Miyuki Mita

TELEPHONE NUMBER

AREA CODE

+81-3

NUMBER

3224-5755

8. TO: 9. DESTINATION

a. NAME b. COMPANY a. NAME OF CONSIGNEE

c. STREET ADDRESS b. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE c. CITY

d. STATE e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5A ON OR

BEFORE:

August 27, 2026;

11:00 a.m. (JST)

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

001 Sliding Gate Safety Deficiencies Remediation for MCAC at the U.S. Consulate General Naha, Japan, in accordance with attached terms and conditions of the Request for Quotations.

This RFQ incorporates provision 52.215-1 by reference.

(See subsection A.1 PRICE under SECTION A:

PRICING)

1 DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS

b. 20

CALENDAR

DAYS

c. 30 CALENDAR DAYS

d. CALENDAR DAYS

NUMBER %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13 NAME AND ADDRESS OF QUOTER 14 SIGNATURE OF PERSON AUTHORIZED TO SIGN

QUOTATION

15 DATE OF QUOTATION

a. NAME and ADDRESS OF QUOTER (COMPANY)

SAM Unique Entity ID:

c. COUNTY 16. SIGNER a. NAME (Type or print) b. TELEPHONE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) AREA CODE

NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (Rev. 6-95) Previous edition not usable Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

Attached to Amendment No. 0002 Request for Quotations (RFQ) No. 19JA5126Q0367

“Business operations” means engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

“Marginalized populations of Sudan” means—

(1) Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50 U.S.C. 1701 note); and

(2) Marginalized areas in Northern Sudan described in section 4(9) of such Act.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110- 174). Restricted business operations do not include business operations that the person conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

(b) Certification. By submission of its offer, the offeror certifies that it does not conduct any restricted business operations in Sudan.

(End of provision)

L.9 FAR 52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN

CERTAIN ACTIVITIES OR TRANSACTIONS RELATING TO IRAN—REPRESENTATION AND

CERTIFICATIONS (JUN 2020)

L.10 FAR 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERIFICATIONS (JAN 2026)

As prescribed in 40.205(a), insert the following provision:

Security Prohibitions and Exclusions Representations and Certifications (JAN 2026)

(a) Definitions. As used in this provision-—

Backhaul, covered article, covered telecommunications equipment or services, critical technology, FASCSA order, Intelligence community, interconnection arrangements, national security system, roaming, sensitive compartmented information, sensitive compartmented information system, source, and substantial or essential component have the meanings provided in the clause 52.240-91, Security Prohibitions and Exclusions.

Business operations means engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

Marginalized populations of Sudan means—

(1) Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50 U.S.C. 1701 note); and

(2) Marginalized areas in Northern Sudan described in section 4(9) of such Act.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted under specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

(b) Procedures.

(1) Covered telecommunications and video surveillance. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(2) FASCSA Orders.

(i) The Offeror shall search in SAM for the phrase “FASCSA order” for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (e) of FAR 52.240-91, Security Prohibitions and Exclusions.

(ii) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM but are effective and apply to the solicitation and resultant contract (see FAR 40.204-1(c)(2)).

(iii) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(c) Covered telecommunications equipment or services representations. By submission of its offer, the Offeror represents that, after conducting a reasonable inquiry (that looks at any information in the Offeror’s possession but does not need to include an internal or third-party audit)—

(1) It will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation, except as waived by the solicitation, or as disclosed in paragraph (g); and

(2) It does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services, except as waived by the solicitation, or as disclosed in paragraph (g).

(d) FASCSA Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (g). A reasonable inquiry will look at any information in the offeror’s possession but does not need to include an internal or third-party audit.

(e) Sudan certification. By submission of its offer, the offeror certifies, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), that the offeror does not conduct any restricted business operations in Sudan.

(f) Iran Representation and Certifications.

(1) Except as provided in paragraph (f)(2) of this provision or if a waiver has been granted in accordance with FAR 40.203-3, the offeror, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), by submission of its offer—

(i) Represents, to the best of its knowledge and belief, that the offeror does not export any sensitive technology to the government of Iran or any entities or individuals owned or controlled by, or acting on behalf or at the direction of, the government of Iran;

(ii) Certifies that the offeror, or any person (as defined at section 15 of the Iran Sanctions Act of 1996, Pub. L. 104-172, 50 U.S.C. 1701 note) owned or controlled by the offeror, does not engage in any activities for which sanctions may be imposed under section 5 of the Act. These sanctioned activities are in the areas of development of the petroleum resources of Iran, production of refined petroleum products in Iran, sale and provision of refined petroleum products to Iran, and contributing to Iran’s ability to acquire or develop certain weapons or technologies; and

(iii) Certifies that the offeror, and any person owned or controlled by the offeror, does not knowingly engage in any transaction that exceeds $15,000 with Iran’s Revolutionary Guard Corps or any of its officials, agents, or affiliates, the property and interests in property of which are blocked pursuant to the International Emergency Economic Powers Act (50 U.S.C. 1701 et seq.) (see OFAC’s Specially Designated Nationals and Blocked Persons List at https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx)

(2) Exception for trade agreements. The representation and certification requirements of paragraph (f)(1) of this provision do not apply if—

(i) This solicitation includes a trade agreements notice or certification (e.g., 52.225-6, Trade Agreements Certificate); and

(ii) The offeror has certified that all the offered products to be supplied are designated country end products or designated country construction material.

(iii) The offeror shall email questions concerning sensitive technology to the Department of State at CISADA106@state.gov.

(g) Disclosure.

(1) If the Offeror is not able to represent compliance with the prohibitions in paragraphs (c) or (d), then the Offeror shall disclose within 72 hours to the contracting office identified in paragraph (g)(2) the following information for each product or service not compliant:

(i) Contract number and order number, if applicable;

(ii) Identification of whether this disclosure relates to paragraph (c) on covered telecommunication equipment or services, or to paragraph (d) on FASCSA orders;

(iii) A description of the products or services that the Contractor identifies or has reason to suspect is prohibited (include brand; model number, such as the original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(iv) The entity that produced the product or service (include entity name, unique entity identifier, Contractor and Government Entity (CAGE) code, facilities responsible for design, fabrication, assembly, packaging, and test of the product, and whether the entity was the OEM or a distributor (provide manufacturer codes and distributor codes used for the product));

(v) Description of the functionality of the product or service and how that functionality impacts the risk to the product or service;

(vi) An explanation of any factors relevant to determining if the product or service should be permitted by an applicable exception, exemption, or waiver (if the offeror would like the Government to consider a waiver);

(vii) Whether alternative products or services are available that would be compliant with the prohibition;

(viii) If the product or service is related to item maintenance, include the following information on the item being maintained:

(A) Brand;

(B) Model number, OEM number, manufacturer part number, or wholesaler number; and

(C) Item description, as applicable.

(ix) Any readily available information about mitigation actions undertaken or recommended.

(2) If a disclosure is required to be submitted to a contracting office, the offeror shall submit the disclosure as follows:

(i) If a Department of Defense contracting office, the offeror shall submit the disclosure to the website at https://dibnet.dod.mil.

(ii) For all other contracting offices, the Offeror shall submit the disclosure to the Contracting Officer.

(3) If the disclosure provided does not contain any of the information required by paragraph (1), and the Offeror later discovers new information that is required by paragraph (1), then the Offeror shall submit a subsequent disclosure within 72 hours of discovering the new information.

(h) Executive agency review of disclosures. The Contracting Officer will review disclosures provided in paragraph (g) to determine if any applicable waiver may be sought. The Contracting Officer may choose not to pursue a waiver and may instead make an award to an Offeror that does not require a waiver.

(End of provision)

Request for Quotation No. 19JA5126Q0367

Attachment I-1 : Statement of Work

STATEMENT OF WORK (SOW)

Project Title: Sliding Gate Safety Deficiencies Remediation – Naha MCAC Facilities Location: US Consulate General Naha Prepared By: Facility Management Section, U.S. Embassy Tokyo

1. Proposed Work Objectives

The objective of this project is to remediate life-safety deficiencies identified on the TT300 sliding vehicle gates at the U.S. Consulate Naha in accordance with UL 325, ASTM F2200, and Department of State guidance issued in ALDAC 24 STATE 114014. The gates currently lack required physical stops, do not meet entrapment-zone protection requirements, and require additional safety sensors to prevent run-out, entrapment, and tip-over hazards. This project will construct new retaining wall extensions, install IR sensors and safety edge switches, and integrate all safety devices into the existing gate control system to ensure safe operation and compliance with Department standards.

2. Technical Requirements (Tasks)

The contractor shall furnish all labor, materials, equipment, and supervision necessary to perform the following tasks:

A. Civil and Structural Work

The contractor shall perform excavation, removal of existing asphalt pavement, and demolition of existing wall finishes as required to construct new concrete foundations and retaining wall extensions. The new retaining wall shall be built to achieve a continuous height of 1.2 meters along the entire gate run-out length, providing required entrapment-zone protection. All concrete work shall meet Japanese construction standards and Embassy requirements. Backfill, compaction, and surface restoration shall be completed to match existing site conditions.

B. Installation of Physical Stops and Gate Hardware

The contractor shall fabricate and install new physical stops at both the fully open and fully closed positions of the TT300 sliding gates to prevent run-out. Stops shall be sized and anchored to withstand maximum gate forces. The contractor

Attachment I-1 : Statement of Work shall also install new slide-door stoppers and any required mounting hardware to ensure proper alignment and safe gate travel.

C. Installation of IR Sensors and Safety Edge Switches

The contractor shall install new infrared (IR) beam sensors on the run-out side of each gate and integrate them into the gate control system. Safety edge switches shall be installed on the leading and trailing edges of the gate to provide entrapment protection. All sensors shall be mounted on fabricated poles or brackets as required and wired into the existing operator system. The contractor shall ensure proper alignment, calibration, and functionality of all safety devices.

D. Electrical and Control System Integration

The contractor shall install all necessary electrical wiring, conduit, junction boxes, and control components required to integrate the IR sensors, safety edge switches, and physical stops into the gate operator system. No specific model is designated, but the item must be compatible with existing models. All electrical work shall comply with Japanese electrical codes and manufacturer specifications. The contractor shall test all limit switches, safety sensors, and control logic to ensure proper operation.

E. Finishing, Testing, and Verification

The contractor shall apply new wall paint and restore all disturbed surfaces to match existing finishes. Upon completion, the contractor shall perform full operational testing of the gates, including run-out prevention, entrapment detection, fall-over protection, and sensor activation. The contractor shall provide documentation confirming that all safety systems meet UL 325, ASTM F2200, and Department of State requirements.

3. Period of Performance / Deliverables

All work shall be completed within 90 calendar days from the Notice to Proceed, during standard business hours unless otherwise approved. Required deliverables include product submittals, a work plan and schedule, installation documentation, and final inspection sign-off by Facility Management and RSO.

Attachment I-1 : Statement of Work

4. Progress Assessment

The contractor shall maintain daily progress logs and coordinate with Facility Management throughout the project. Any deviations from the approved scope must be documented and approved in writing prior to implementation.

5. Government Furnished Property

The U.S. Government will provide access to the Consulate and utilities such as water and electricity. No materials or equipment will be furnished.

6. Special Considerations

All work must comply with U.S. Embassy Tokyo Facility Management standards, SHEM protocols, OBO/SM, DS, and Okinawa Metropolitan environmental health regulations. The contractor is responsible for site protection, daily cleanup, waste removal, and maintaining a safe work environment. All personnel must be qualified for their assigned tasks, and all work must be executed to a standard appropriate for a mission-critical security installation.

7. Contractor Responsibilities

The contractor shall perform all work in accordance with applicable regulations, while upholding the highest standards of safety, professionalism, and site sensitivity throughout the project lifecycle. The Government expects excellence not only in deliverables, but in the conduct, care, and courtesy shown to personnel and occupants. Safety and chemical controls must comply with U.S. Mission to Japan hazardous communication program policy No. 2025-005. Before commencing work, the contractor shall submit anticipated chemical hazards along with a risk mitigation strategy and provide material safety data sheets for all chemicals intended for use to the COR. No chemical shall be introduced or used without express written approval from the COR, and all safety documentation must be reviewed and approved prior to mobilization.

Work will occur in actively occupied, functional living environments, and the contractor shall take all reasonable steps to preserve comfort, privacy, and daily

Attachment I-1 : Statement of Work continuity for building users. Disruptions such as noise, dust, odor, and restricted access shall be minimized through thoughtful scheduling and coordination with facility personnel. The contractor shall present a professional and courteous presence at all times, recognizing that respectful interaction and attention to detail are essential to protecting the integrity of Government spaces and the well-being of occupants.

Noise management and acoustic compliance shall be maintained throughout the project. The contractor shall implement robust noise mitigation measures to ensure work activities remain within sound thresholds appropriate to the facility type. In residential or sensitive areas, sound levels shall not exceed 45 dB without explicit written authorization. The safety plan shall define methods to limit acoustic impact, including the use of dampening equipment, barriers, and scheduling adjustments. In the event that noise-producing activities are unavoidable, the contractor shall provide advance written notice to facility management and affected occupants, and coordinate any required accommodations.

8. Superintendence by Contractor

The Contractor shall designate a representative who shall supervise the Contractor's workforce and be the Contractor's liaison with the Government. The entire operation of the contracted services shall be superintended by the Contractor's liaison. The designated superintendent shall be located on the work site designated by the Contracting Officer during normal working hours (see Subsection E.6 WORKING HOURS) and shall have supervision during the times while on duty. The superintendent shall also supervise the performance of the contracted services on Saturdays, Sundays, and holidays when approved. The Contractor's employees shall be on site only for contractual duties and not for any other business or purposes.

Attached to Amendment No. 0002 – Qs & As

August 14, 2026

Questions and Answers (Qs & As)

RFQ : 19JA5126Q0367 – Sliding Gate Safety Deficiencies Remediation – Naha, Japan

QUESTION 1:

Regarding the IR sensor and touch sensors brand: Could you please confirm whether the IR sensor and touch sensor to be added are required to be the same brand as the gate system (Delta), or if compatible products from other manufacturers are also accept

ANSWER 1:

Compatible products are acceptable.

QUESTION 2:

Regarding the Existing Metal Post: The existing metal post that prevents pedestrian access may interfere with the IR sensor's detection area. If interference is confirmed during installation, would it be permissible to cut or modify the portion of the post that affects the sensor's opera

ANSWER 2:

Modification of the post is acceptable. The awarded contractor shall propose a plan with proper sketches before the actual work starts.

QUESTION 3:

Regarding Landscaping: If it becomes necessary to facilitate the civil work, would the removal of some existing plants be permitted?

ANSWER 3:

Because post is located on a leased property and landscaping is provided by the landlord, the contractor should advise post before landscaping work is begun so that proper permissions can be obtained from the landlord. It is the responsibility of the awarded contractor to remove and dispose of any such plants.

QUESTION 4:

SOW page 1, Section 2-B: In order to perform the retaining wall extension work and IR Sensor installation, the sliding gate will need to remain closed throughout the entire work period. Please confirm if this condition is acceptable.

ANSWER 4:

Closure of the sliding gate for the entire project period is not desirable. Awarded contractor shall try to coordinate and schedule the gate closure period to be as short as possible. Propose the work schedule to COR and receive approval before the actual work starts.

Embassy of the United States of America Tokyo, Japan

QUESTION 5:

SOW page1, Section 2-A: Please confirm whether the paint color for the extended retaining wall shall match the existing wall color (White/Alabaster).

ANSWER 5:

The extended retaining wall color shall be white to match with existing wall color.

QUESTION 6:

SOW page 2, Section 2-C: Please confirm whether additional parts are required to be manufactured by the existing TT300 DELTA manufacturer, or if equivalent parts from other manufacturers are acceptable.

ANSWER 6:

Equivalent parts are acceptable.

QUESTION 7:

SOW page 4, Section 7, paragraph 1: For noise and dust control, we propose establishing an enclosed construction work area. Please advise whether this arrangement would be acceptable from a security standpoint.

ANSWER 7:

Agree. Enclose the construction area for security reasons. Awarded contractor shall propose a temporary barrier plan and receive approval from RSO Tokyo before the work starts.

QUESTION 8:

SOW page 4, Section 8, paragraph 1: Regarding "Superintendence by Contractor," please confirm whether any specific license, certification, or qualification is required for the designated superintendent.

ANSWER 8:

Propose the field manager in the technical evaluation so that COR can verify if he/she is capable as a field manager.

QUESTION 9:

RFQ page 35, Subsection J (5): "Evidence that the Quoter can provide the necessary…," please clarify what type of evidence is required (e.g., official documentation, photographs, certifications, or other supporting documents).

ANSWER 9:

The Quoter may submit any combination of the following to demonstrate its ability to provide the necessary personnel, equipment, and financial resources to perform the work:

Personnel: A staffing plan or organizational chart identifying key personnel and labor categories to be assigned to this project, along with resumes or qualification summaries demonstrating relevant experience.

Equipment: A list of equipment the Quoter currently owns or has access to (e.g., through lease or rental agreements) that is relevant to performance of the work, including make, model, and condition.

Photographs are not required but may be submitted at the Quoter's discretion to support the list.

Financial Resources: A statement or documentation demonstrating the Quoter's financial capacity to perform the contract, as well as materials showing sound financial standing and business performance.

Formal audited financial statements are not required at the quotation stage but may be requested later if needed to support a responsibility determination under FAR 9.1 (RFQ Subsection K.2 (c)).

The Government does not require a specific format for this evidence; however, submissions should be clear, verifiable, and directly tied to the scope of work described in Section B: Statement of Work and Attachment I-1. Quoters should ensure that whatever documentation is provided reasonably substantiates their capability to meet the solicitation's performance requirements.

QUESTION 10:

Would it be possible to provide parking spaces for several workers’ vehicles during the work period?

ANSWER 10:

The outer parking lot is used for consular customers and is often full. If contractors can use the interior parking lot, that would be preferable. A limited number of outer parking lot spaces may be made available. Awarded contractor shall discuss which parking spaces can be used with Uechi-san (primary) or Goto-san (secondary) in ADMIN.

QUESTION 11:

In relation to the above question, please confirm whether heavy construction vehicles are permitted to park within the designated parking area during the work period, including concrete mixer trucks and material delivery trucks.

ANSWER 11:

The outer parking lot is used for consular customers and is often full. If contractors can use the interior parking lot, that would be preferable. If the outer parking lot must be used, awarded contractor shall discuss the locations of vehicles with Uechi-san (primary) or Goto-san (secondary) in ADMIN, and attempt to minimize disruption of other parking spaces.

QUESTION 12:

During the work period, it will be necessary to establish a material storage area, temporary restroom facilities, handwashing stations, and a designated break area for workers. Please advise whether suitable space can be made available for these facilities.

ANSWER 12:

Awarded contractor shall discuss with Uechi-san (primary) or Goto-san (secondary) in ADMIN to determine the location of material storage and other items.

End of Qs & As