Silvercreek Apartments Property Management

The United States Department of Agriculture Rural Housing Service is seeking a qualified contractor to provide comprehensive property management services for SilverCreek Apartments, a 48-unit multi-family housing development located in Troy, Illinois. The solicitation requires contractors to manage all aspects of the property, including tenant rental processes, lease enforcement, financial accounting, property maintenance, and regulatory compliance with USDA Rural Development guidelines. Interested offerors must submit a detailed quote by 2:00 PM Central Time on April 18, 2025, which must include a completed price schedule, Offeror Representations and Certifications, a narrative addressing experience and qualifications, two references, a HUD 935.2A Affirmative Fair Housing Marketing Plan, and a HUD 2530 Previous Participation Certification. Contractors must demonstrate at least two years of experience managing federally assisted multi-family housing and have access to the USDA RD Management Agent Interactive Network Connection (MINC) system. Evaluation criteria will focus on the contractor's experience, qualifications, references, and ability to meet the comprehensive management requirements outlined in the statement of work.

This contract is designated as a total small business set-aside under NAICS code 531311 with a size standard of $12.5M, targeting residential property management firms. The contract will cover a 12-month period from May 2024 through April 2025, with performance to occur in Highland, Illinois. While specific award value is not explicitly stated, the monthly management fee will be calculated based on 48 units over the contract period, with the per-unit fee to be determined by the offeror. Contractors must be prepared to handle all operational aspects of the property, including yard maintenance, budget preparation, tenant certifications, financial management, and compliance with federal regulations regarding non-discrimination and procurement. The solicitation emphasizes the need for detailed financial management, including immediate deposit of project income, monthly expense payments, and maintaining separate financial accounts for general operations, real estate taxes, reserves, and tenant security deposits.