Setup BPA for Translation and Interpretation services for the U. S. Embassy. (Due Date: December 05, 2025)
Closed Solicitation Posted
- Solicitation number
- 19VM3026Q0005
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 54193 Translation and Interpretation Services
- Place of performance
- Hanoi Ha Noi Vietnam
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State, through its Embassy in Hanoi, is soliciting quotations to establish a Blanket Purchase Agreement (BPA) for translation and interpretation services between English and Vietnamese. The solicitation number is 19VM3026Q0005, and interested firms must be technically acceptable, responsible, and capable of providing services at market prices or below. Key requirements include that contractors must be registered in the System for Award Management (SAM) with a valid Unique Entity ID (UEI), submit comprehensive past performance references, and comply with all federal acquisition clauses for overseas commercial items. The Contracting Officer will determine technical acceptability based on the firm's ability to comply with the BPA terms and deliver high-level linguistic expertise with strict confidentiality standards. Quotations must be submitted by email to Ms. Duong Dang at Dangdt@state.gov no later than 1700 (5:00 PM) on December 5th, 2025, with questions directed to Jin J at JinJ3@state.gov. Pricing should be quoted on a per-page basis for translations (350 words per page) and include half-day and full-day rates for interpretation services, with travel costs excluded from quotations.
This solicitation is designated as a small business set-aside. The estimated total purchase volume under this BPA is USD 250,000, with individual purchase orders not to exceed USD 10,000, though the government is not obligated to purchase any definite amount. The BPA will be effective from January 1, 2026, through December 31, 2030, covering a five-year period. Services will be delivered on-site in Hanoi, Vietnam, with payment made via electronic fund transfer in Vietnamese Dong (VND) within 30 days of satisfactory service completion. Interpretation services must address both consecutive and simultaneous techniques, and subcontracting is permitted. The government expects payment to include Value Added Tax (VAT) as a separate line item, and all solicitation documents must be completed by prospective contractors.
Notice text
To: Prospective Bidders
Subject: Request for Quotation No. 19VM3026Q0005 - Translation and Interpretation Services
We intend to establish a Blanket Purchase Agreement (BPA) for future translation and interpretation requirements of the U.S. Embassy Hanoi.
The Embassy estimates that the volume of Purchase through this BPA will be: USD 250,000. The Embassy is not obligated to purchase any definite amount under this BPA. The amount of any one purchase will not exceed USD 10,000.
The US Government intends to award BPAs to those firms that are technically acceptable, responsible, and cleary intend to sell product or services to the US Government at market prices or below. The Contracting Officer will determine technical acceptability by ensuring that the firm is table to comply with the term of this BPA. Please email your proposal to Ms Duong Dang at Dangdt@state.gov.
The U.S. Embassy Hanoi will review your proposal. The proposal must have the company registration record in the System for Award Management (SAM) https://www.sam.gov/SAM/pages/public/searchRecords/searchResults.jsf with the Unique Entity ID number (UEI) for doing business with the U.S Government. If you already have the SAM record available please provide UEI in the quotation for reference. If you don’t have the SAM record please find the attached instruction, or contact Ms Duong Dang at Dangdt@state.gov for assistance.
Quotations are due at 1700, December 5th, 2025 local time.
Please email any question regarding this request for quotation to me at JinJ3@state.gov.
Sincerely
Files
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