Security Camera System
Closed Solicitation Posted
- Solicitation number
- 1232SA25Q0644
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561621 Security Systems Services (except Locksmiths)
- Place of performance
- Fayetteville, Arkansas 72701, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture's Agricultural Research Service is seeking a contractor to provide a comprehensive security camera system with installation services at the University of Arkansas facility in Fayetteville. The procurement includes multiple camera types: one 2 MP mini-dome ceiling-mount camera, one 5 MP indoor dome camera, sixteen 2 MP indoor dome cameras, and one 8 MP fisheye dome camera, along with necessary mounting hardware, cables, and accessories. The system must be compatible with the existing on-premise Avigilon Version 8 infrastructure and include a one-year smart service plan and license channel. Evaluation will be conducted using a best value methodology based on three factors: price, technical capability to meet specifications, and past performance, with technical and past performance factors weighted slightly more than price. The original solicitation deadline was extended through Amendment 1, with quotes now due by August 29, 2025.
This opportunity is designated as a 100% small business set-aside under NAICS code 561621 (Security Systems Services) with a small business size standard of $25 million in annual receipts. No incumbent contractor or current service provider is identified in the solicitation documents. While no specific contract value or budget range is disclosed, the procurement involves installing approximately 19 cameras throughout the John W. Tyson Building at the University of Arkansas facility. The place of performance is specified as 1260 W Maple St., University of Arkansas, POSC, Room 0-303, Fayetteville, Arkansas 72701, with delivery terms set as FOB destination. The solicitation utilizes FAR Part 13 simplified acquisition procedures and incorporates provisions from Federal Acquisition Circular FAC 2025-05 dated August 7, 2025.
Notice text
2 versions
Update #2 · Latest ·
AMENDMENT 1- Questions and Answers 1 Provided. Deadline extended to 8/29.
PSC: 5836– VIDEO RECORDING AND REPRODUCING EQUIPMENT
NAICS: 561621- Security Systems Services
This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in subpart 12.6, utilizing FAR part 13 procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(ii) The solicitation number is 1232SA25Q0644 and this combined synopsis/solicitation is issued as a request for quotation (RFQ).
(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-05, August 7, 2025.
(iv) This is a total 100% small business set-aside and the associated NAICS code is 561621 and the small business size standard is $25.0.
(v) A list of line item number(s) and items, quantities, and units of measure (including option(s), if applicable).
(vi) United States Department of Agriculture (USDA), Agricultural Research Service (ARS) requires a Contractor to provide a security camera system with installation. See attached Statement of Work
(vii) Place of service/delivery and acceptance: 1260 W MAPLE ST., UNIV OF ARKANSAS, POSC, RM 0-303, FAYETTEVILLE AR 72701 and is FOB destination.
(viii) Provision 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition.
(ix) Provision 52.212-2, Evaluation-Commercial Products and Commercial Services is applies to this acquisition. Evaluation will be based on Best Value.
Award will be made on the basis of the best value to the government from quotes meeting or exceeding the acceptability standards for cost and non-cost factors.
Best Value will be evaluated based on the following factors:
- Price
- Technical Capability- Ability to meet or exceed the salient characteristics in the Specifications
- Past Performance
(x) Offers must have a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, uploaded on sam.gov by the time quotes are due.
(xi) The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.
(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. Additional clauses included as attachment: Contract Terms and Conditions
(xiii) In order to be considered for award OFFERORS SHALL SUBMIT ALL OF THE FOLLOWING:
- Submit Firm Fixed Price quotation (quote on company letterhead) detailing the item description, place of manufacture, total price and valid for at least 60 days after receipt of quote. Item delivered FOB Destination inclusive of all costs.
- Submit Sam.gov Unique Entity ID (UEI) with quotation.
- Place of Manufacture for all items.
- Submit documentation showing technical capability to meet or exceed Performance Elements in the Statement of Work or the ability to meet the salient characteristics in the Specifications.
REJECTION OF QUOTATION: Failure to demonstrate compliance or to submit ALL items requested in solicitation will be cause to reject the quote without further discussions.
DISCUSSIONS: The Government intends to award without discussions but reserves the right to conduct discussions should it be deemed in the Government's best interest.
(xv) Quotes are due on 8/29/2025 at 2:00 PM PST by email to Elizabeth Wilson at Elizabeth.Wilson2@usda.gov.
(xvi) Elizabeth Wilson may be reached at Elizabeth.Wilson2@usda.gov for specific questions regarding this combined solicitation. Questions by interested parties regarding the requirement must be submitted by 8/18/2025 by 2:00 PM PST.
Update #1 ·
PSC: 5836– VIDEO RECORDING AND REPRODUCING EQUIPMENT
NAICS: 561621- Security Systems Services
This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in subpart 12.6, utilizing FAR part 13 procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(ii) The solicitation number is 1232SA25Q0644 and this combined synopsis/solicitation is issued as a request for quotation (RFQ).
(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-05, August 7, 2025.
(iv) This is a total 100% small business set-aside and the associated NAICS code is 561621 and the small business size standard is $25.0.
(v) A list of line item number(s) and items, quantities, and units of measure (including option(s), if applicable).
(vi) United States Department of Agriculture (USDA), Agricultural Research Service (ARS) requires a Contractor to provide a security camera system with installation. See attached Statement of Work
(vii) Place of service/delivery and acceptance: 1260 W MAPLE ST., UNIV OF ARKANSAS, POSC, RM 0-303, FAYETTEVILLE AR 72701 and is FOB destination.
(viii) Provision 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition.
(ix) Provision 52.212-2, Evaluation-Commercial Products and Commercial Services is applies to this acquisition. Evaluation will be based on Best Value.
Award will be made on the basis of the best value to the government from quotes meeting or exceeding the acceptability standards for cost and non-cost factors.
Best Value will be evaluated based on the following factors:
- Price
- Technical Capability- Ability to meet or exceed the salient characteristics in the Specifications
- Past Performance
(x) Offers must have a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, uploaded on sam.gov by the time quotes are due.
(xi) The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.
(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. Additional clauses included as attachment: Contract Terms and Conditions
(xiii) In order to be considered for award OFFERORS SHALL SUBMIT ALL OF THE FOLLOWING:
- Submit Firm Fixed Price quotation (quote on company letterhead) detailing the item description, place of manufacture, total price and valid for at least 60 days after receipt of quote. Item delivered FOB Destination inclusive of all costs.
- Submit Sam.gov Unique Entity ID (UEI) with quotation.
- Place of Manufacture for all items.
- Submit documentation showing technical capability to meet or exceed Performance Elements in the Statement of Work or the ability to meet the salient characteristics in the Specifications.
REJECTION OF QUOTATION: Failure to demonstrate compliance or to submit ALL items requested in solicitation will be cause to reject the quote without further discussions.
DISCUSSIONS: The Government intends to award without discussions but reserves the right to conduct discussions should it be deemed in the Government's best interest.
(xv) Quotes are due on 8/25/2025 at 2:00 PM PST by email to Elizabeth Wilson at Elizabeth.Wilson2@usda.gov.
(xvi) Elizabeth Wilson may be reached at Elizabeth.Wilson2@usda.gov for specific questions regarding this combined solicitation. Questions by interested parties regarding the requirement must be submitted by 8/18/2025 by 2:00 PM PST.
Files
| File | Type | Posted |
|---|---|---|
| IMG_0043.jpg | JPG image | |
| IMG_0039.jpg | JPG image | |
| IMG_0041.jpg | JPG image | |
| IMG_0040.jpg | JPG image | |
| Questions and Answers for SAM Cameras.docx | DOCX document | |
| Contract Terms and Conditions.docx | DOCX document | |
| Statement of Work.docx | DOCX document |
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