Secure Document Destruction - No Cost

The National Archives and Records Administration seeks secure document destruction services for seven Federal Records Centers located in Boston, Massachusetts; Denver, Colorado; Fort Worth, Texas; Riverside, California; San Bruno, California; Seattle, Washington; and Chicago, Illinois, with quotations due June 26, 2026. This is a no-cost, revenue-generating IDIQ contract structured as fixed-price with a 12-month base period plus four optional 12-month extension periods.

The contractor must transport, store, and destroy government records classified as Controlled Unclassified Information, including IRS taxpayer data, using either shredding or pulping methods that reduce materials to particles of 1 millimeter by 5 millimeters or smaller. The government receives payment based on the highest percentage paid for sorted office paper (mixed paper) according to Fastmarkets RISI North America Recovered Paper pricing; NARA may pay an established per-ton amount for loads under 20 tons. Estimated annual tonnage across all locations totals approximately 7,843 tons in the base year.

The contractor must comply with extensive security protocols including employee background checks, annual disclosure and safeguard training per IRC Section 6103, visitor logs, security video retention for 30 days, and three-business-day destruction timelines. Key personnel must include a Project Manager with five years of industry experience and two years supervising sensitive document destruction. Contractors must register in SAM with a valid EUI number at submission. Questions are due June 24, 2026 at 4:00 PM Central Time. Quotations must remain firm for 150 calendar days. Evaluation weighs technical understanding and approach as more important than past performance, with all non-price factors combined weighted more heavily than price. The NAICS code is 423930, Recyclable Material Merchant Wholesalers; PSC is P999, Salvage—Other.