Scott Inn HVAC Preventative Maintenance Requirement

The Department of the Air Force Air Mobility Command is soliciting quotations for preventative maintenance, inspection, and repair services for HVAC systems at Building 1812 (Scott Inn) located at Scott Air Force Base, Illinois. The contractor must provide all labor, supervision, tools, materials, equipment, and transportation to ensure optimal HVAC performance while reducing equipment failures, extending system life, maintaining energy efficiency, and ensuring compliance with safety and environmental standards. Key requirements include quarterly preventative maintenance on rooftop units, boilers, chillers, cooling towers, pump skids, domestic hot water heaters, air handling units, and building automation systems; biannual sump holding tank inspections; quarterly water softener maintenance; 24/7 emergency response capability with a two-hour response time; and submission of detailed maintenance service reports within five business days of each service visit. Personnel must obtain LEADS background clearance and complete Level I Antiterrorism Awareness Training within 30 days of access, and contractors must be Confined Space Certified for tank inspections. Evaluation will occur in two phases using a best-value trade-off approach, with non-price factors (technical approach and past performance) significantly more important than price; offerors must submit a cover letter, technical proposal (maximum 5 pages), minimum two past performance references from the past five years, and completed pricing sheets. Questions must be submitted by February 19, 2026 at noon CST, and quotations are due February 27, 2026 at noon CST, with a mandatory site visit scheduled for February 17, 2026 at 10:00 CST.

This procurement carries no set-aside designation and is being solicited as full and open competition with single award anticipated. No incumbent contractor or budget value is specified in the solicitation documents. The contract structure consists of a base year running March 1, 2026 through February 28, 2027, with four optional one-year periods extending through February 28, 2031, for a total potential contract duration of five years. Pricing will be requested for four contract line items: quarterly preventative maintenance (4 units annually), annual preventative maintenance (1 unit annually), repair and routine service calls (8 units at a flat rate per call), and additional work in scope (time and materials at a government-established ceiling). The facility being serviced is Scott Inn, a main lodging facility at Scott AFB with approximately 284 rooms across six floors serving approximately 50,000 guests annually, located at South Drive, Scott Air Force Base, Illinois 62225.