Scott Inn HVAC Preventative Maintenance Requirement

The Department of the Air Force Air Mobility Command is seeking qualified vendors to provide HVAC Preventative Maintenance services for the Scott Inn lodging facility located at Scott Air Force Base in Illinois. This pre-solicitation notice, issued on December 11, 2025, invites interested vendors to submit capability statements for market research purposes to help the Air Force evaluate available sources in the marketplace. The procurement will be structured as a Firm Fixed Price (FFP) contract under NAICS code 238220 (Plumbing, Heating, and Air Conditioning Contractors) and requires vendors to demonstrate qualifications in maintaining refrigeration, air conditioning, and air circulating equipment in compliance with manufacturer recommendations and Air Force standards. Prospective contractors should be registered in SAM and capable of performing comprehensive maintenance activities including routine inspections, filter replacements, coil cleaning, refrigerant level assessments, electrical connection checks, and system performance evaluations. The deadline for submitting capability statements was December 19, 2025, with responses directed to Margret West (margret.west@us.af.mil) and Andrew Kleiser (andrew.kleiser.1@us.af.mil) via PDF with the subject line "Scott Inn HVAC Preventative Maintenance."

This procurement is not designated as a set-aside and no incumbent contractor information has been provided. The Air Force is particularly interested in vendors qualifying as small business, 8(a), HUBZone, Service Disabled Veteran Owned, or Woman Owned Small Business enterprises, though such designations are not required. The estimated contract value has not been disclosed in the pre-solicitation materials, though the small business size standard for this NAICS code is $19 million. The Performance Work Statement indicates that maintenance activities will be conducted on a quarterly and annual basis to ensure optimal operational readiness and minimize equipment downtime at Building 1812 (Scott Inn). Respondents should understand that this is a market research effort, and neither reimbursement for submission costs nor notification of results will be provided to participating vendors. The associated solicitation number is FA440726R0100.