Schriever SFB Hoods and Ducts Cleaning Services
Closed Solicitation Posted
- Solicitation number
- FA255026R0002
- Agency
-
Air Force Space Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561790 Other Services to Buildings and Dwellings
- Place of performance
- Colorado Springs, Colorado 80912, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Space Command is soliciting proposals for hood and duct cleaning services at Schriever Space Force Base through Request for Proposal (RFP) FA255026R0002. The contractor will be responsible for inspecting and cleaning four exhaust systems across multiple base buildings in compliance with NFPA Standard 96, including two Gaylord exhaust systems at the Dining Hall requiring quarterly service and one each Captive Air and Larkin exhaust system requiring semi-annual service. Key requirements include submitting inspection reports within 14 days of service, coordinating schedules with the Quality Assurance Evaluator, and providing all necessary management, tools, supplies, equipment, and labor while maintaining compliance with federal regulations and base security procedures. The evaluation criteria will assess offerors' technical proposals, pricing, and compliance with stated assumptions and exceptions to the government's requirements, with the government noting that exceptions to its requirements may adversely affect proposal evaluation. Critical deadlines include a mandatory site visit on January 12, 2026 at 10:00 AM Mountain Time at the North Portal restricted area, a question submission deadline of January 14, 2026 at 2:00 PM Mountain Time, and a revised proposal due date of January 23, 2026 at 10:00 AM Mountain Standard Time following Amendment 1.
This procurement is designated as a 100% Small Business Set-Aside with a five-year contract period running from February 1, 2026 through January 31, 2031, consisting of a base year and four option years. The place of performance is Schriever Space Force Base in Colorado Springs, Colorado. While no specific award value is disclosed in the solicitation documents, offerors must submit pricing using the provided CLIN (Contract Line Item Number) Pricing Schedule covering the base year and four option years. The contractor must comply with Department of Labor wage determination requirements for El Paso and Teller Counties in Colorado, with hourly wages ranging from $14.00 to $57.20 depending on job classification, plus fringe benefits including health and welfare compensation and paid holidays. All questions regarding the solicitation should be directed to Contracting Officer Kade Allen (kade.allen@spaceforce.mil) and Contract Specialist SrA Marion Shinholster (marion.shinholster@spaceforce.mil), with responses provided through solicitation amendments.
Notice text
3 versions
Update #3 · Latest ·
--- Amendment 2 adds a PDF version of the RFI questions and answers---
---Amendment 1 includes the answers to all RFI questions and extends the due date to Friday, 23 January 2026 at 10:00 AM MST. ---
1. This is a solicitation for the acquisition of services on Schriever Space Force Base (SSFB) for Hoods and Ducts Cleaning.
2. This solicitation is being issued as a(n) Request For Proposal (RFP). The solicitation number is FA255026R0002.
3. This RFP does not obligate the Government to pay any costs incurred in the submission of any offer or in making necessary studies for the preparation thereof, nor does it obligate the Government to procure or contract for said products/services.
4. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Number (FAC) 2025-04, effective 11 June 2025.
5. This requirment is a 100% Small Business Set-Aisde.
6. Questions: Offerors must submit all questions concerning this solicitation in writing electronically to Kade Allen, CO, kade.allen@spaceforce.mil and , SrA Marion Shinholster CS, marion.shinholster@spaceforce.mil. Questions must be received on or before 14 January 2026, 2:00 PM MT. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will government performance of the contract.
7. Assumptions/Exceptions: The offeror shall state any assumptions and exceptions to the requirements and terms and conditions contained in the RFP in their proposal. Please note that any exceptions to the Government's requirements may adversely affect the evaluation of the offeror's proposal. There is no page limit for assumptions/exceptions.
8. For the desciption of services, please see the attached PWS. The period of Performance is 1 February 2026 - 31 January 2031.
9. On Monday, 12 January 2026 at 1000 (10:00 AM) Mountain Time (MT) there will be a site visit. The location will be held on Schriever Space Force Base within the Restricted Area. North Portal area. Participants will meet, and be ready to go to the site, at the visitors center no later than 09:15 AM MT. Please allot time if you need to get a pass. Please send the Contracting Officer (CO) and Specialist (CS) an email verifying that you will be attending the site visit no later than Thursday, 08 January 2026 by 2:00 PM MT. If you plan to attend the site visit. Ensure that you have: 1. Valid Driver’s License 2. Hard copy of vehicle registration 3. Proof of car insurance (if you are the one driving) 4. 2nd form of I.D. 5. Know your SSN. Attending the site visit is not mandatory (its optional).
10. Quotes submitted in response to this solicitation shall be submitted via email no later than Wednesday, 21 January 2026, 2:00 pm MT. In order to be considered for award, quotes shall be submitted to Kade Allen and SrA Shinholster at the emails listed above. Quotes must be valid for 90 days from the response deadline.
11. At a minimum, vendor shall submit A technical description of the services and or items being proposed in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary. Vendor shall also include terms of any warranty, price and discount terms, and an acknowledgement of Solicitation Amendments.
12. Vendors must submit a statement of financial responsibility. The following must be included in the proposal.
Statement of Financial Responsibility
In order to receive the award, your company must be found to have both "adequate financial resources" and "necessary production, construction, and technical equipment and facilities" to perform the contract (and/or the ability to obtain them). Based on an assessment of this requirement, the Government has assigned this solicitation a general level of risk indicated below, which lists examples of documents/information that you can provide to support a positive determination of responsibility. [ ] Level One: Self-Attestation (e.g. a Statement on your proposal/quote asserting that your company has the financial and technical resources necessary to perform OR a separate letter stating the same) If any is necessary, a separate statement should be provided with your quote/proposal detailing your access to any technical equipment/facilities needed to perform on the contract.
13. Offerors shall also supply a separate copy of their quote, with all company information and pricing redacted and sanitized.
14. Offerors must submit the CLIN Pricing Schedule.
15. Evlauation criteria is included in the SF1449 in 52.212-2.
Update #2 ·
---Amendment 1 includes the answers to all RFI questions and extends the due date to Friday, 23 January 2026 at 10:00 AM MST. ---
1. This is a solicitation for the acquisition of services on Schriever Space Force Base (SSFB) for Hoods and Ducts Cleaning.
2. This solicitation is being issued as a(n) Request For Proposal (RFP). The solicitation number is FA255026R0002.
3. This RFP does not obligate the Government to pay any costs incurred in the submission of any offer or in making necessary studies for the preparation thereof, nor does it obligate the Government to procure or contract for said products/services.
4. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Number (FAC) 2025-04, effective 11 June 2025.
5. This requirment is a 100% Small Business Set-Aisde.
6. Questions: Offerors must submit all questions concerning this solicitation in writing electronically to Kade Allen, CO, kade.allen@spaceforce.mil and , SrA Marion Shinholster CS, marion.shinholster@spaceforce.mil. Questions must be received on or before 14 January 2026, 2:00 PM MT. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will government performance of the contract.
7. Assumptions/Exceptions: The offeror shall state any assumptions and exceptions to the requirements and terms and conditions contained in the RFP in their proposal. Please note that any exceptions to the Government's requirements may adversely affect the evaluation of the offeror's proposal. There is no page limit for assumptions/exceptions.
8. For the desciption of services, please see the attached PWS. The period of Performance is 1 February 2026 - 31 January 2031.
9. On Monday, 12 January 2026 at 1000 (10:00 AM) Mountain Time (MT) there will be a site visit. The location will be held on Schriever Space Force Base within the Restricted Area. North Portal area. Participants will meet, and be ready to go to the site, at the visitors center no later than 09:15 AM MT. Please allot time if you need to get a pass. Please send the Contracting Officer (CO) and Specialist (CS) an email verifying that you will be attending the site visit no later than Thursday, 08 January 2026 by 2:00 PM MT. If you plan to attend the site visit. Ensure that you have: 1. Valid Driver’s License 2. Hard copy of vehicle registration 3. Proof of car insurance (if you are the one driving) 4. 2nd form of I.D. 5. Know your SSN. Attending the site visit is not mandatory (its optional).
10. Quotes submitted in response to this solicitation shall be submitted via email no later than Wednesday, 21 January 2026, 2:00 pm MT. In order to be considered for award, quotes shall be submitted to Kade Allen and SrA Shinholster at the emails listed above. Quotes must be valid for 90 days from the response deadline.
11. At a minimum, vendor shall submit A technical description of the services and or items being proposed in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary. Vendor shall also include terms of any warranty, price and discount terms, and an acknowledgement of Solicitation Amendments.
12. Vendors must submit a statement of financial responsibility. The following must be included in the proposal.
Statement of Financial Responsibility
In order to receive the award, your company must be found to have both "adequate financial resources" and "necessary production, construction, and technical equipment and facilities" to perform the contract (and/or the ability to obtain them). Based on an assessment of this requirement, the Government has assigned this solicitation a general level of risk indicated below, which lists examples of documents/information that you can provide to support a positive determination of responsibility. [ ] Level One: Self-Attestation (e.g. a Statement on your proposal/quote asserting that your company has the financial and technical resources necessary to perform OR a separate letter stating the same) If any is necessary, a separate statement should be provided with your quote/proposal detailing your access to any technical equipment/facilities needed to perform on the contract.
13. Offerors shall also supply a separate copy of their quote, with all company information and pricing redacted and sanitized.
14. Offerors must submit the CLIN Pricing Schedule.
15. Evlauation criteria is included in the SF1449 in 52.212-2.
Update #1 ·
1. This is a solicitation for the acquisition of services on Schriever Space Force Base (SSFB) for Hoods and Ducts Cleaning.
2. This solicitation is being issued as a(n) Request For Proposal (RFP). The solicitation number is FA255026R0002.
3. This RFP does not obligate the Government to pay any costs incurred in the submission of any offer or in making necessary studies for the preparation thereof, nor does it obligate the Government to procure or contract for said products/services.
4. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Number (FAC) 2025-04, effective 11 June 2025.
5. This requirment is a 100% Small Business Set-Aisde.
6. Questions: Offerors must submit all questions concerning this solicitation in writing electronically to Kade Allen, CO, kade.allen@spaceforce.mil and , SrA Marion Shinholster CS, marion.shinholster@spaceforce.mil. Questions must be received on or before 14 January 2026, 2:00 PM MT. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will government performance of the contract.
7. Assumptions/Exceptions: The offeror shall state any assumptions and exceptions to the requirements and terms and conditions contained in the RFP in their proposal. Please note that any exceptions to the Government's requirements may adversely affect the evaluation of the offeror's proposal. There is no page limit for assumptions/exceptions.
8. For the desciption of services, please see the attached PWS. The period of Performance is 1 February 2026 - 31 January 2031.
9. On Monday, 12 January 2026 at 1000 (10:00 AM) Mountain Time (MT) there will be a site visit. The location will be held on Schriever Space Force Base within the Restricted Area. North Portal area. Participants will meet, and be ready to go to the site, at the visitors center no later than 09:15 AM MT. Please allot time if you need to get a pass. Please send the Contracting Officer (CO) and Specialist (CS) an email verifying that you will be attending the site visit no later than Thursday, 08 January 2026 by 2:00 PM MT. If you plan to attend the site visit. Ensure that you have: 1. Valid Driver’s License 2. Hard copy of vehicle registration 3. Proof of car insurance (if you are the one driving) 4. 2nd form of I.D. 5. Know your SSN. Attending the site visit is not mandatory (its optional).
10. Quotes submitted in response to this solicitation shall be submitted via email no later than Wednesday, 21 January 2026, 2:00 pm MT. In order to be considered for award, quotes shall be submitted to Kade Allen and SrA Shinholster at the emails listed above. Quotes must be valid for 90 days from the response deadline.
11. At a minimum, vendor shall submit A technical description of the services and or items being proposed in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary. Vendor shall also include terms of any warranty, price and discount terms, and an acknowledgement of Solicitation Amendments.
12. Vendors must submit a statement of financial responsibility. The following must be included in the proposal.
Statement of Financial Responsibility
In order to receive the award, your company must be found to have both "adequate financial resources" and "necessary production, construction, and technical equipment and facilities" to perform the contract (and/or the ability to obtain them). Based on an assessment of this requirement, the Government has assigned this solicitation a general level of risk indicated below, which lists examples of documents/information that you can provide to support a positive determination of responsibility. [ ] Level One: Self-Attestation (e.g. a Statement on your proposal/quote asserting that your company has the financial and technical resources necessary to perform OR a separate letter stating the same) If any is necessary, a separate statement should be provided with your quote/proposal detailing your access to any technical equipment/facilities needed to perform on the contract.
13. Offerors shall also supply a separate copy of their quote, with all company information and pricing redacted and sanitized.
14. Offerors must submit the CLIN Pricing Schedule.
15. Evlauation criteria is included in the SF1449 in 52.212-2.
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