Attachment 1 - PWS - Hoods and Ducts Cleaning Services.pdf

Schriever SFB Fire & Emergency Services Hoods & Duct Cleaning Services

Performance of Work Statement (PWS)

10 December 2025

SECTION I - DESCRIPTION OF SERVICES/GENERAL INFORMATION:……………………………………………………….3

1.1 Description of Services/Introduction………………………………………………………………...….3

1.2 Overview/Scope…………………………………………………………………………………………………...3

1.3 General Requirements……………………………………………………………………………………….….3

1.4 Place of Performance ………………………………………………………………………………………..….3

1.5 Period of Performance ...…………..………………………………………………………………………….3

1.6 Basic Services …………………………………………………….……………………………………….…..……4

1.7 Anti-Terrorism / Force Protection ……………….………………………………………………….…….4

1.8 Federal, State, and Local Laws ..………………………………………………………………….……..…4

1.9 Federal Holidays .………………………………………………………………………………………………….4

1.10 Emergency, Contingency, and Exercise Situations …………………………………………………5

1.11 Quality Performance Program Requirements ………………………………………………….……5

1.12 Safety ………………………………………………………..…………………………………………………………6

SECTION II - EQUIPMENT AND SERVICES:……………………………………………………………………………………………7

2.1 Government Furnished Property and Services……………………………………………………….7

2.2 Contractor Furnished Property and Services………………………………………………………….7

SECTION III - SITE COORDINATION……………………………………………………………………………………………………….8

3.1 Site Coordination…………………………………………………………………………………………………….8

3.3 Security Clearance…………………………………………………………………………………………………..8

3.4 Implementation……………………………………………………………………………………………………….8

3.5 Conformance to Standards………………………………………………………………………………………8

SECTION IV – ACCEPTANCE………………………………………………………………………………………………………………8

4.1 General Requirements……………………………………………………………………………………………..8

4.2 Service Acceptance .………………….…………………………………………………………………………….8

SECTION I - DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1 Description of Services: The contractor shall provide all management, tools, supplies, equipment and labor necessary to ensure that hood and duct cleaning services are performed at Schriever Space Force Base (SSFB) in compliance with NFPA 96 and regulatory requirements.

1.2 Overview/Scope: The contractor shall visually inspect and clean hoods and duct systems in accordance with NFPA Standard 96 (current edition) and other local, state, and federal rules and procedures. The contractor and the Quality Assurance Evaluator (QAE) shall review the current inspection and cleaning status of all hoods, duct, and exhaust systems included in this contract. The contractor shall coordinate a work schedule with the QAE 14 days before services are provided.

Type system Manufacturer Building Frequency Exhaust System Gaylord 300 Dining Hall Quarterly Exhaust System Gaylord 300 Dining Hall Quarterly Exhaust System Captive Air 60 CDC Semi-Annually Exhaust System Larkin 717 Fire Station Semi-Annually

1.3 General Requirements: This is a non-personal services contract to purchase services for hood and duct cleaning at the above listed locations. The Government shall not exercise any supervision or control over the contract service personnel performing the services herein. Such contract service personnel shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.3.1 Review the current inspection and cleaning records of all hood and duct exhaust systems and develop a planned work schedule.

1.3.2 Inspect and clean each hood and duct exhaust system IAW NFPA Standard 96 and the manufacturer’s recommendations.

1.3.3 Submit a report of all hood and duct exhaust system inspections and cleaning accomplished to the QAE within 14 days of servicing. Reports shall include a record of conditions found, visual inspection results, and preventive or corrective maintenance recommendations on a system.

1.4 Place of Performance: Work under this contract will be performed at Schriever Space Force

Base (SSFB) Colorado. Performance shall be in accordance with the requirements contained in this PWS. The Contractor will obtain base pass through the Visitor’s Center. The SSFB Fire Department will sponsor. The Contractor vehicles must show proof of insurance, current registration, and a valid driver’s license to gain access to SSFB.

1.5 Period of Performance (PoP): The PoP shall be 01 February 2026 – 31 January 2027 with the capacity to accept 4 additional option years.

1.6 Basic Services: Perform Inspection and Cleaning on Hoods and Duct System. Systems are inspected as specified. Hoods perform properly and efficiently. Ducts are clean. Accurate reports submitted within 14 days after services are completed.

1.7 Anti-terrorism/Force Protection: The contractor should adhere to local installation security and force protection postures. Ensure compliance with installation real-world antiterrorism/force protection (AT/FP) measures, traffic laws, and prohibitions against carrying firearms on the installation. Favorable completion of National Crime Information Center and local files checks are required to affording individuals access to the installation. The contractor shall ensure all personnel employed in the performance of the contract, or any representative of the contractor entering the installation, shall abide by all applicable security regulations and base policies concerning entry/access to the installation. The contractor and its employees are offered AT Level I training through https://jko.jten.mil/.

1.8 Federal, State, and Local Laws: The Contractor shall perform the requirements of this contract in such a manner as not to violate any federal, state, or local laws, to include all Code of Federal Regulations (i.e. Occupational Safety and Health Act, Environmental Protection Act, etc.). The Contractor shall be solely responsible for any reporting requirements and repercussions resulting from violations.

1.9 Federal Holidays: The following Federal Holidays are observed by this installation:

- New Year’s Day, January 1st or the Friday preceding or Monday following

- Martin Luther King’s Birthday, 3rd Monday in January

- President’s Day, 3rd Monday in February

- Memorial Day, Last Monday in May

- Juneteenth, June 19th or the Friday preceding or Monday following

- Independence Day, July 4th or the Friday preceding or Monday following

- Labor Day, 1st Monday in September

- Columbus Day, 2nd Monday in October

- Veteran’s Day, November 11th or the Friday preceding or Monday following

- Thanksgiving Day, 4th Thursday in November

- Christmas Day, December 25th or the Friday preceding or Monday following

1.10 Emergency, Contingency, and Exercise Situations:

1.10.1 General: During emergency, contingency, and exercise situations, the Contractor shall comply with the local installations’ Disaster Preparedness Plan and all Operations Plans, as supplemented, and as requested through the government representative and Functional Commander (FC)/Functional Director (FD).

1.10.2 Exercise and Inspection Support: The level of participation for any given exercise or inspection will be defined by the 50 FSS/CC (Commander) to meet exercise objectives.

This requirement includes Contractor personnel on duty. Exemptions for Contractor personnel involvement in exercises may be provided by the 50 FSS/CC when required.

The government reserves the right to perform installation-wide exercises. The Contractor shall support evaluation/inspection teams. The Contractor shall provide written inputs for the government’s final inspection and exercise reports. Overtime is not authorized for Contractor participation in inspections and exercises.

1.11 Quality Performance Program Requirements:

1.11.1 Quality Control Program: The Contractor shall establish, through an independent function, a quality program which shall encompass all aspects of the contract. The Contractor shall implement the program in accordance with the Quality Program Plan

(QPP).

1.11.2 Quality Control (QC): The Contractor shall develop and maintain a QC inspection system that encompasses all functions of the contract. The QC inspection system shall satisfy the requirements in the Inspection of Services clause in the RFP and resultant contract and shall be designed to keep the Contractor's management informed of all issues affecting quality. The QC records of inspections shall indicate the nature and number of observations made, the number and type of deficiencies found, and the nature of corrective action taken as appropriate.

1.11.3 Government Remedies: The CO shall follow FAR 52.212-4, Contract Terms and

Conditions- Commercial Products and Commercial Services, for Contractor's failure to perform satisfactory services or failure to correct non- conforming services.

1.12 Safety

1.12.1 Overview: The Contractor shall maintain a safe and healthful working condition for all

Contractor personnel and must ensure conformance with standards developed under US Public Law 91-596, the OSH ACT of 1970, and State Occupational Safety and Health (OSH) Standards, and American National Standards Institute (ANSI), and National Fire Protection Association (NFPA) standards. If a conflict occurs, the Contractor shall apply the more stringent standards. Ensure that the Base Safety Office is notified of any mishaps within twenty four (24) hours. Allow the Base Safety Office to monitor all operations to ensure the safety of government property. The Contractor shall follow Department of the Air Force traffic regulations according to DAFI 91-207, The Traffic Safety Program.

1.12.2 Mishaps Reporting: Report all lost time mishaps involving any person sustaining injury or illness resulting from Contractor operations and all mishaps involving government property or equipment damaged by the Contractor to the SBD-41 Safety Office, the Base Civilian Engineer and Contracting no later than the end of the next duty day. If the mishap includes damage to or is caused by government property or equipment, the report and subsequent investigation is governed by the Base Safety Office. The contractor shall follow all OSHA reporting and recordable requirements.

1.12.3 Mishaps Investigation: The Government has the authority to conduct investigations of mishaps in government facilities managed by Contractors or to participate in the Contractor's investigation of Contractor mishaps. The Contractor shall participate in, and cooperate with, government mishap investigations as requested.

1.12.4 Safety Inspections: The Government may conduct facility inspections in government facilities that are occupied by the Contractor. Within the 50 states and US territories, DAF Contractors operating DAF facilities located on or off DAF installations, are subject to enforcement authority by Federal and State safety and health organizations.

Authorized safety and health officials from states without OSHA approved occupational safety and health plans may be subject to the exceptions contained here, also exercise jurisdiction over Contractors operations.

1.12.5 Contractors Liability: Be responsible for resolving all regulatory citations, request for delays, and variances and exemptions to OSHA. The Contractor is solely liable for fines, penalties, or other liabilities resulting from the Contractor's failure to comply with all standards. Reimburse the DAF for any damage to DAF property determined by the CO to be in the Contractor's fault.

1.12.6 Hazard Reporting: Inform the Base Safety Office of any identified safety hazards which expose personnel to possible injury, illness, or any possible damage to government equipment or property.

SECTION II – EQUIPMENT AND SERVICES

2.1 Government Furnished Property and Services: The Government does not intend to provide any property or services to the Contractor in the performance of this contract. The Government does reserve the right to incorporate property, equipment or supplies, as it deems necessary.

2.2 Contractor Furnished Property and Services: The Contractor shall furnish everything needed to perform the PWS according to all terms. The following mentioned requirements are not all inclusive of the Contractor furnished items and services required in performance of the PWS:

2.2.1 Contractor Vehicles: The Contractor shall provide their own vehicle support. Vehicles shall meet local, state, and federal safety and insurance requirements.

2.2.2 Employee Vehicles: All employee vehicles shall meet local, state, and federal safety and insurance requirements. Employees shall comply with base traffic regulations.

2.2.3 Employee Parking: Parking in many locations on the SSFB is limited. Employees shall park their personal vehicles in designated employee parking locations only. No reserved parking spaces are provided as part of the PWS.

2.2.4 Maintain Clean Work Area: Contractor personnel shall ensure that all work areas assigned under the PWS are maintained in a neat and clean manner at all times.

2.2.5 Packaging, Handling, Storage, and Transportation: The contractor shall be responsible for packaging, handling, storage, transportation, staging, and deployment of any equipment and materials provided as part of this PWS. The contractor shall be responsible for the removal and disposal of waste items used by them during the completion of this contract and shall comply with all applicable industry rules and regulations. Clean up of debris used by the contractor for the cleaning is the responsibility of the contractor.

SECTION III - SITE COORDINATION

3.1 Site Coordination: The contractor shall coordinate with the identified Schriever Fire & Emergency Services personnel a minimum of ten (10) business days prior to arrival on site.

3.2 Security Clearance: All contracted personnel shall comply with established security procedures for entering an installation and its facilities, including special security procedures for entry to restricted or controlled areas. The contractor shall provide documentation and/or escort services through an approved escorting service provider to obtain necessary badges or documents required for entry to restricted or controlled areas to meet the requirements of this PWS. The contractor or contracted security service shall coordinate with the GPM/50 CES Security Manager to obtain temporary badges and vehicle registrations.

3.4 Implementation: Any work deemed non-compliant shall immediately be re-worked at the contractor’s expense. The contractor shall ensure protection of government property to prevent damage during the period of time the property is under the control or in possession of the Contractor. The Contractor shall ensure that any damages incurred during the execution of this PWS shall be repaired at the contractor’s expense.

3.5 Conformance to Standards: All equipment and system solutions shall conform to the applicable industry standards and military specifications.

SECTION IV – ACCEPTANCE

4.1 General Requirements: The contractor shall perform cleaning and inspections of all systems, including reports and other documents required in support of that work. The contractor shall visually inspect and clean hoods and duct systems in accordance with NFPA Standard 96 (current edition) and other local, state, and federal rules and procedures.

4.2 Service Acceptance: Servicing shall be considered as accepted/completed per the successful cleaning of the components listed on SSFB. The contractor shall notify the Government upon completion of each service. The Government reserves the right to refuse acceptance until all discrepancies have been resolved to the satisfaction of the Government. The contractor shall prepare a discrepancy list and report any detected issues within 14 days of services provided.

The Government will review and monitor all discrepancies. The discrepancy list shall include any problem(s) detected and identified during the cleaning. The contractor shall retain a history of discrepancies. Problems identified during the servicing period shall be documented and provided to the Government. Site acceptance shall conclude upon successful cleaning of all components in compliance with listed standards and the receipt of all paperwork.