SC-Bears Bluff NFH Quarters Heat Pump Replacement

The Department of the Interior Fish and Wildlife Service is procuring the acquisition and installation of two 3-ton heat pump packaged systems at Bears Bluff National Fish Hatchery in South Carolina. The project involves replacing aging HVAC systems in two quarters buildings that provide living arrangements for staff and their families, with each building receiving one new 15 SEER heat pump unit equipped with 8KW electric heat strips. The contractor must permanently install the new systems, including removal of existing equipment, installation of equipment pads, ductwork connections, and new thermostats, with systems required to operate efficiently in temperatures ranging from -22 to 122 degrees Fahrenheit. The award will be made to the responsible respondent submitting the lowest evaluated price. A mandatory site visit was scheduled for July 22, 2025, at 1:00 PM EDT, with questions due by July 23, 2025, at 3:00 PM EDT, and quotes due by August 1, 2025, at 3:00 PM EDT.

This procurement is set aside exclusively for small businesses under the Total Small Business set-aside designation. No incumbent contractor information is provided in the solicitation documents. The total project magnitude is less than $25,000, representing a relatively small-scale HVAC replacement effort. The contract requires delivery and installation of two heat pump units, with the performance period running from September 2, 2025, to October 31, 2025, and delivery required by October 31, 2025. All work will be performed at the Bears Bluff National Fish Hatchery located at 7030 Bears Bluff Road, Wadmalaw Island, South Carolina. The project includes an amendment clarifying that R-32 refrigerant will be accepted as an alternative to the originally specified R-410A refrigerant due to manufacturing restrictions.