Sama/sair HVAC repairs

The Department of the Interior National Park Service Northeast Region is soliciting competitive quotes for comprehensive Heating, Ventilation, and Air Conditioning (HVAC) scheduled maintenance and unscheduled repairs at Salem Maritime National Historic Site (SAMA) and Saugus Iron Works National Historic Site (SAIR) in Massachusetts. The contract requires contractors to provide inspections, preventative maintenance (twice annually during heating and cooling seasons), and emergency repair services for over 50 distinct HVAC units across multiple historic buildings at both sites. Key qualifications include Massachusetts-specific licensing requirements for HVAC technicians, including Refrigeration and Sheet Metal licenses, though the agency has clarified that oil burner licenses are not required since no oil equipment exists at the sites. The evaluation criteria include key personnel qualifications, experience with similar projects, past performance, and pricing based on total estimated costs. Critical dates include a mandatory site visit scheduled for September 4, 2025, at 9:00 AM ET starting at Salem Maritime National Historic Site, and a quote submission deadline of 10:00 AM ET on September 16, 2025, to be submitted via email to Jason Albright.

This opportunity is designated as a Total Small Business Set-Aside under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a small business size standard of $19 million. The contract structure includes a base year from September 26, 2025, to September 25, 2026, with two additional one-year option periods extending through September 25, 2028, for a total potential performance period of three years. The pricing model combines firm-fixed-price arrangements for scheduled maintenance services and time-and-materials pricing for unscheduled repairs, with a $10,000 per-occurrence threshold for service calls and provisions for 60 regular hour and 20 after-hours service calls. Work will be performed at both historic sites in Salem, Massachusetts, with the contractor responsible for transportation between locations during the anticipated 3-4 hour site visit. The solicitation does not identify any incumbent contractors, and specific award values are not disclosed, though the comprehensive nature of maintaining HVAC systems across multiple historic buildings suggests a substantial contract value.