Sakura equipment service maintenance

The Department of Veterans Affairs Network Contracting Office 2 (NCO 2) intends to sole source a service maintenance contract for four pieces of Sakura laboratory equipment at the Buffalo VA Medical Center in Buffalo, New York. The procurement covers comprehensive maintenance services including annual preventative maintenance, loaner equipment provision, interim service visits, emergency calls with 48-hour or less response time, and rental equipment at discounted rates. The intended sole source contractor is BelAir Instrument Company, LLC, doing business as Avantik, located in Pine Brook, New Jersey. While this is not a competitive solicitation, any firm believing it can meet the requirements may submit written responses demonstrating their capability. Responses must be submitted via email to Contracting Officer Daniel Zielinski by June 23, 2025, at 10:00am EST, and the government retains sole discretion to determine whether to compete the procurement based on received responses.

This procurement does not utilize any set-aside designation and falls under NAICS code 811210 with a small business size standard of $34 million. The contract will maintain four specific pieces of Sakura laboratory equipment: two tissue processors (serial numbers 60400618-1019 and 60300950-0113), one coverslipper (serial number 65000523), and one slide stainer (serial number 61300985-1213). The base contract period runs from July 1, 2025, through June 30, 2026, with three additional option years potentially extending the total contract duration to four years. BelAir Instrument Company, LLC (dba Avantik) is positioned as the intended sole source recipient due to their specialized capability to service this specific Sakura laboratory equipment. The procurement uses classification code J065 for maintenance, repair, and rebuilding of medical, dental, and veterinary equipment and supplies.