Notice of Intent to Sole Source - 36C24225Q0740 - Sakura.pdf
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- Attached to
- Sakura equipment service maintenance
- Solicitation number
- 36C24225Q0740
About this file
This Sources Sought Notice is a pre-solicitation document from the Department of Veterans Affairs Network Contracting Office 2 (NCO 2) indicating intent to sole source a purchase order to BelAir Instrument Company, LLC (dba Avantik) for service maintenance of Sakura laboratory equipment at the Buffalo VA Medical Center. The one-year base contract will run from 07/01/2025 to 06/30/2026, with three additional option years, covering four pieces of equipment: two tissue processors, one coverslipper, and one slide stainer.
The maintenance services include annual preventative maintenance, loaner equipment, interim service visits, emergency calls with 48-hour or less response time, and rental equipment at a discounted rate. The procurement uses NAICS Code 811210 (Other Electronic and Precision Equipment Repair and Maintenance) with a small business size standard of $34 million. While this is not a competitive quote request, interested firms can submit written responses demonstrating capability by 06/23/2025 at 10:00am EST via email to the Contracting Officer, Daniel Zielinski. The government retains sole discretion to determine whether to compete the procurement based on received responses.
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Text version
Sources Sought Notice
*= Required Field Sources Sought Notice
SUBJECT* FY25 Services | Base + 3OY | Sakura Service Maintenance
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 14227
SOLICITATION NUMBER* 36C24225Q0740
RESPONSE DATE/TIME/ZONE 06-23-2025 10:00am EASTERN TIME, NEW
YORK, USA
ARCHIVE 90 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS N
SET-ASIDE
PRODUCT SERVICE CODE* J065
NAICS CODE* 811210
CONTRACTING OFFICE ADDRESS Department of Veterans Affairs
Network Contracting Office (NCO) 2
2875 Union Road
Suite 3500
Cheektowaga NY 14227
POINT OF CONTACT*
Contracting Officer
Daniel Zielinski daniel.zielinski@va.gov
PLACE OF PERFORMANCE
ADDRESS Buffalo VA Medical Center
3495 Bailey Avenue
Buffalo NY
POSTAL CODE 14215
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL https://www.va.gov
URL DESCRIPTION Department of Veterans Affairs
AGENCY CONTACT’S EMAIL ADDRESS daniel.zielinski@va.gov
EMAIL DESCRIPTION Contracting Officer
DESCRIPTION
NOTICE OF INTENT TO SOLE SOURCE Department of Veterans Affairs Network Contracting Office 2 (NCO 2) intends to award a sole source open market purchase order to BelAir Instrument Company, LLC., dba Avantik, 19 Chapin Rd, Pine Brook, NJ 07058 for service maintenance of four (4) pieces of Sakura Lab Equipment (See below) at the Buffalo VA Medical Center, located at 3495 Bailey Avenue, Buffalo, NY 14215, from 07/01/2025 to 06/30/2026, with three (3) option years. This requirement shall include annual preventative maintenance, loaner equipment, interim service visits and emergency calls (48 hour or less response time), and rental equipment at a discounted rate.
Equipment Name Serial Number
2 Tissue Processors 60400618-1019; 60300950-0113
1 Coverslipper 65000523
1 Slide Stainer 61300985-1213
NAICS Code is 811210 Other Electronic and Precision Equipment Repair and Maintenance and the Classification code is J065 Maintenance, Repair, and Rebuilding of Equipment – Medical, Dental and Veterinary Supplies with a Small Business Size Standard of $34 Million. THIS IS NOT A NOTICE FOR COMPETITIVE QUOTES; however, any firm that believes that it can meet the requirements above, may give written notice prior to the listed response due date and time.
Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the requirements. Responses will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within discretion of the Government. If no responses are received, the Government will proceed with the award. Responses are due on 06/23/2025 at 10:00am EST. Responses shall be submitted via email to Contracting Officer Daniel Zielinski. Telephone inquiries shall not be accepted.
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