S299--Kitchen Canteen Exhaust Duct cleaning

The Department of Veterans Affairs Veterans Health Administration is soliciting quarterly kitchen and canteen exhaust duct cleaning services at the James J. Peters VA Medical Center in the Bronx, New York under solicitation number 36C24226Q0108. The contractor must provide comprehensive duct cleaning four times per year, including scraping, washing, and polishing stainless steel canopies; cleaning interior horizontal ducts and blower blades; and removing all grease and debris in compliance with NFPA 96 standards. Key qualifications require the contractor to employ Certified Exhaust Cleaning Specialists (CECS) and Certified Exhaust System Inspectors (CESI) who are members of the International Kitchen Exhaust Cleaning Association (IKECA), maintain current OSHA 30-hour certification, and follow EPA guidance for grease removal and disposal. All personnel must pass security screening, provide Material Safety Data Sheets for chemicals used, submit weekly schedules and action plans, and maintain General Liability insurance of $500,000 per occurrence and Automobile Liability of $200,000 per person. The offer due date is February 13, 2026 at 3:00 PM EST, with questions required to be submitted by Friday, February 6, 2026 at 3:00 PM EST to Charles.Collins@va.gov.

This is a total small business set-aside acquisition with no incumbent contractor identified in the solicitation materials. The contract is structured as a firm fixed-price award for a base year plus four optional years, with an estimated total budget of $9 million across the five-year period. Kitchen work must be scheduled to begin at 7:30 PM and canteen work at 2:00 PM on weekdays, coordinated with the Contracting Officer's Representative. Invoicing will be submitted quarterly in arrears, with performance occurring at the James J. Peters VA Medical Center in Bronx, New York. The wage determination for this procurement, applicable to New York counties including the Bronx, establishes prevailing wage rates under the Service Contract Act, with fringe benefits including Health & Welfare at $5.55 per hour and mandatory paid vacation and holidays.