S216--FY25: Stormwater Management Services
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C24825Q0693
- Agency
-
Veterans Integrated Service Network 8
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 562998 All Other Miscellaneous Waste Management Services
- Place of performance
- VA Caribbean Healthcare System (Vachs) San Juan, Puerto Rico 00921, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Network Contracting Office 8, located at the VA Caribbean Health System in San Juan, Puerto Rico, is seeking a contractor to provide comprehensive stormwater management services for its main facility. The solicitation (Number 36C24825Q0693) is a Request for Quote (RFQ) targeting commercial services related to maintaining approximately 110 storm drains along Josefina Creek, Casia Street, and Magas Street. The procurement will involve preventive maintenance of stormwater infrastructure, including catch basins, culverts, and manholes, with an emphasis on sediment prevention and infrastructure cleaning in compliance with US Environmental Protection Agency guidelines. Award will be based on a comparative evaluation using Simplified Acquisition Procedures, with the government selecting the most advantageous quote. Key submission deadlines include May 5, 2025, at 3:00 PM Atlantic Standard Time for questions, and May 15, 2025, at 3:00 PM AST for quote submissions, with all responses to be sent to Contracting Officer Wilfredo Perez.
The solicitation is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 562998, with a small business size standard of $16.5 Million. The Blanket Purchase Agreement (BPA) will have a total authorized ceiling of $1,200,000, with individual order limits of $240,000, and is scheduled to run for five years from September 15, 2025, to September 14, 2030. Task orders will be issued annually, with services to be initiated within 14 calendar days of receiving a valid order. Offerors must provide all necessary equipment, labor, and materials, develop a maintenance work schedule, and ensure compliance with environmental regulations. The place of performance will be the VA Caribbean Healthcare System's main facility at 10 Casia Street in San Juan, Puerto Rico, with an estimated annual contract value and a requirement for comprehensive stormwater management and emergency cleanup services.
Notice text
3 versions
Update #3 · Latest ·
Stormwater Management Services Blanket Purchase Agreement (BPA) Request for Quote (RFQ) No. 36C24825Q0693.
The purpose of this amendment is to answer questions that were received during the site visit conducted on 05/08/2025.
These questions, as well as their answers, can be seen below:
Question: Is the Contractor responsible for providing the filters that are to be installed and replaced in the stormwater systems?
Answer: Yes, it is the Contractor s responsibility to replace these filters as necessary, to ensure their functionality.
Question: Who is responsible for the stormwater drains that are in locations closed off for other contracts?
Answer: If the contract where that stormwater drain is located has a construction that affects such stormwater drain, then it is the Contractor that is responsible for such construction or project. However, if the construction or project does not involve the stormwater drain, then the Contractor for the Stormwater Management Services BPA who is responsible for its maintenance. Regardless, all stormwater drains are listed in the inventory, which was attached to the original solicitation.
Question: Can services be performed under this BPA on weekends?
Answer: In accordance with section 9 of this solicitation s PWS: The cleaning operation of the storm sewer drainage system shall be performed Monday through Friday, between the hours of 7:00 AM and 4:30 PM, Atlantic Standard Time (AST). Weekend work may be permitted by the VACHS with prior authorization. In the event that the Contractor's work hours are causing traffic congestion, the CO/COR and the Contractor shall come to an agreement on alternate work hours, to reduce the impact to the VACHS operations.
Question: Should the stormwater drains that are in areas closed off by other Contractors be quoted?
Answer: The Contractor shall quote the service for stormwater drains under item number 1 of the price list (Clean Catch basins & Manholes and clean of filtrations system), regardless of its physical location. The Government will then order these services as necessary.
Question: Are there different rates for emergencies?
Answer: In accordance with section 5.2 of the PWS: In the event that requires the cleanup during an emergency, the contractor shall submit a quote to the CO/COR. Such quote shall be evaluated for price reasonableness. Upon acceptance, the contractor shall proceed to conduct emergency cleanup. Afterwards, the Contracting Officer shall issue a modification via supplemental agreement, to cover the tasks performed under such emergency. Once the modification is awarded, the Contractor shall proceed to invoice the Government for the payment of the completed work.
The quote submission deadline remains on May 15, 2025, 3:00 PM Atlantic Standard Time (AST).
Update #2 ·
Stormwater Management Services Blanket Purchase Agreement (BPA) Request for Quote (RFQ)
The purpose of this amendment is to schedule a site visit for interested offerors to review the areas that will be maintained.
The site visit will be conducted at 9:00 AM on May 8, 2025.
We will meet at the VACHS main lobby, to start the site visit.
The quote submission deadline remains on May 15, 2025, 3:00 PM Atlantic Standard Time (AST).
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
The solicitation number 36C24825Q0693 is issued as a Request for Quotation (RFQ). The incorporated provisions and clauses in this document are those in effect through Federal Acquisition Circular 2025-03, effective on 01/17/2025.
This solicitation is being procured as a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Therefore, it shall be competed among SDVOSBs.
The associated North American Industrial Classification System (NAICS) code for this procurement is 562998, with a small business size standard of $16.5 Million. The PSC is S216.
The Department of Veterans Affairs, Network Contracting Office - 8 located at VA Caribbean Health System (VACHS), 10 Casia Street, San Juan, Puerto Rico 00921 is seeking for a Contractor to provide Stormwater Management Services at the VA Caribbean Health System (VACHS). These services will be provided at the VACHS main facility in San Juan.
Detailed specifications and requirements are provided in the attached Performance Work Statement (PWS) Instructions to Offerors, Price/Cost Schedule, Clauses and Provisions.
The Blanket Purchase Agreement (BPA) period of performance is expected to be of five (5) years, with Task Orders to be ordered on an annual basis, based on the services needed.
The estimated start date for this BPA is 09/15/2025.
Place of Performance/Place of Delivery
Address: VA Caribbean Healthcare System: 10 Casia Street, San Juan, PR 00921
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far
The following solicitation provisions apply to this acquisition:
1. FAR 52.212-1, Instructions to Offerors Commercial Products and Services (SEP 2023) (Addendum attached)
2. FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Services (MAY 2024)
(www.sam.gov registration is required to be active at time of submission of response)
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/SAM/ in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Services. If paragraph (j) of the provision is applicable, a written submission is required.
The following clauses apply to this acquisition:
1. FAR 52.212-4, Contract Terms and Conditions Commercial Products and Services (NOV 2023) (Addendum attached)
2. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (JAN 2025)
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side-by-side comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Options will be evaluated at time of award.
The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Quoters shall also complete and submit VAAR clause 852.219-75 (VA Notice of Limitations on Subcontracting), to confirm if they comply with the VA Limitation of Subcontracting. This form is attached.
Questions submission shall be received not later than 3:00 PM Atlantic Standard Time (AST) on May 5, 2025 at wilfredo.perez3@va.gov.
Submission of your response shall be received not later than 3:00 PM AST on May 15, 2025 at wilfredo.perez3@va.gov.
The quoter shall submit a PDF version of the quote to the Government. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Omission of any one item MAY result in a quoter package being deemed not technically acceptable.
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Wilfredo Perez, Contracting Officer, 939-759-6783 and email wilfredo.perez3@va.gov.
Files
| File | Type | Posted |
|---|---|---|
| 36C24825Q0693_3.docx | DOCX document | |
| Stormwater Management Services RFQ Amendment 2 SF-30.pdf | ||
| Stormwater Management Services RFQ Amendment SF-30.pdf | ||
| 36C24825Q0693_2.docx | DOCX document | |
| Limitation of Subcontracting Clause.pdf | ||
| 36C24825Q0693_1.docx | DOCX document | |
| Clauses and Provisions.pdf | ||
| BPA Terms and Conditions.pdf | ||
| Performance Work Statement.pdf | ||
| Exhibits and Attachments.pdf | ||
| Attachment 1 - Service Price List.xlsx | XLSX spreadsheet |
Show all 11
Notice history
| Notice | Type | Posted |
|---|---|---|
| S216--Stormwater Management Services | Award Notice | |
| This notice | Solicitation |
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