S208--Landscape and Decomposed Granite Project POP: 06/20/2026 - 06/19/2027
Closed Solicitation Posted
- Solicitation number
- 36C26226Q0597
- Agency
-
Veterans Integrated Service Network 22
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- Department of Veterans Affairs Loma Linda VA Health Care Loma Linda CA 92357, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration seeks landscape and decomposed granite installation services at its Loma Linda facility, with quotations due June 15, 2026 at 10:00 AM Pacific Time. The procurement is a 100 percent Service-Disabled Veteran-Owned Small Business set-aside under FAR 19.1405 and VAAR Subpart 819.70.
Place of performance is 11201 Benton Street, Loma Linda, California 92357. The period of performance is 180 days from notice to proceed, with work scheduled Monday through Friday between 6:00 AM to 4:00 PM daytime or 4:00 PM to 4:00 AM evening hours, and Saturday through Sunday as needed.
The scope comprises installation of approximately 50,000 square feet of stabilized decomposed granite (Southwest Brown color, 3–8 inch size, 2–3 inches deep); 2,400 square feet of Arizona river rock with 200 linear yards of aluminum bender board edging; eighty five-gallon shrubs at designated campus locations; removal and installation of 100 square feet of Elite Plus sodded turf; irrigation system modifications and component installation or adjustment across the new generator yard, parking structure, and CLC building; and tree staking for twenty trees using eight-foot wooden stakes. The contractor must furnish all labor, materials, equipment, supervision, and disposal.
Required qualifications at time of proposal submission include a valid California C-27 Landscaping Contractor license, 30-hour OSHA General Industry certification for all employee personnel, and Certified Irrigation Technician certification. All contractor personnel require valid VA PIV badges. Work must commence within two weeks of contract award.
NAICS code 561730, Landscaping Services, applies with a small business size standard of $10 million. PSC is S208. Award will be made to the response most advantageous to the Government based on price (more important) and past performance evaluation using CPARS and FAPIIS ratings. A non-mandatory site visit occurred June 4, 2026. The contract does not require Davis-Bacon wages.
Notice text
4 versions
Update #4 · Latest ·
36C26226Q0597
******* The purpose of this amendment is to do the following:
1. To respond to questions asked regarding this solicitation.
2. The statement of work has been updated. The General Contractor License has been removed from the Statement of Work.
3. The required for submittals have been updated. The General Contractor License requirement has been removed.
Please be aware that the response due date has been changed from 6/11/2026 to 6/15/2026 10:00 AM (PSD).
Questions and answers:
Q. If a contractor is licensed in California as a C-27 landscaping contractor, why is an additional General contractor's license, when we are already licensed as a contractor through the state?
Also, the project requires the removal and installation of decomposed granite, small field stone, turf and the installation of bushes. These services typically do not have needs for OSHA certifications.
We're requesting that those requirements are removed since it not necessary for the size of this project and is restrictive to the small business companies that can perform this job.Â
A. If the contractor has a valid C-27 license, then a General Contractor s license would not be needed, as the majority of the work is landscaping and would be covered by the C-27 license. Please see the statement of work, we have updated it and removed the requirement for the General Contractors License. However, I would not waive the OSHA 30-hour certification. Their employees are required to have 30-hour General Industry training.
Q. What is the depth of DG that the VA wants?
A. 2 ½ -3 inches
Q. What sizes of Arizona DG does the VA want?
A. 3-8 inches
Q. What color of Arizona DG does the VA want?
A. Southwest Brown
Q. What is the VA standard for tree stakes?
A. 8 ft wooden stakes
Q. For existing rock removal, does the VA want all rock removed from the specified area or removed to a certain depth with new rock on top?
A. All existing rocks removed and grading depth for new installation of rock.
Q. Does this service contract require Davis Bacon Wages?
A. No. Davis Bacon Wage is for construction, this contract is for services. The wage determination that applies to this contract is:
Wage Determination # 2015-5629 Rev. 29, dated 05/13/2026. The wage determination can be found at https://sam.gov/wage-determination/2015-5629/29
Q. Please confirm that in the photos with red-marked areas, the requested gravel/river rock will only go in those marked areas and not the whole area.Â
A. Yes
Q. Confirm the bender board follows the red markings where the new rock will meet the existing landscaping.
A. Yes
Q. For the past performance requirement, does the VA want any kind of write-up to be submitted with the submitted CPARS or just the CPARS? How many CPARS does the government require?
A. Per solicitaion, Past performance will be based on CPARS and FAPIIS ratings . We have access to the CPARS though a government site. Contractors are not required to submit CPARS, those will be pulled from a government site.
Q. The solicitation lists required submittals: OSHA 30, GC license, C-27 License, and CIT Certification. Are these required to be submitted with the proposal or are these required to be submitted post award?
A. Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA),
C-27 Landscaping Contractor, and CIT Certification (Certified Irrigation Technician) are required with your solicitation response.
Required For Submittals: Proof that the contractor and all personnel performing on the contract have the following technical training and certifications (Failure to include these certifications, will disqualify offeror):
Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA).
C-27 Landscaping Contractor.
CIT Certification (Certified Irrigation Technician).
Prospective Offerors are notified 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction, paragraph (d) requires certification to be completed, signed, and returned with the offeror s submission. Failure to include this completed information will preclude the offeror from consideration for award.
STATEMENT OF WORK (SOW)
TITLE:
Landscape and Decomposed Granite Project (VALLHCS)
BACKGROUND INFORMATION:
The Facility Maintenance Services at VA Loma Linda Healthcare System (VALLHS) is dedicated to maintaining safe and fully functional buildings to support the delivery of high-quality care to veterans. Current upgrades include improving decomposed granite areas, planting new shrubs, and installing an advanced drip irrigation system. Additionally, a new sprinkler system with saturation graphs will be implemented to optimize water coverage accuracy and efficiency.
PARTS and EQUIPMENT LIST:
Granite and other Materials
NAME
QTY
Decomposed Granite
50,000 sq ft
Elite Plus Sodded Turf
100 sq ft
8 ft Wooden Tree Stakes
40
Arizona River Rock
2,400 sq ft
Plants
NAME
Location
QTY
Crape Myrtle Shrubs -Purple
Pond 3
2
Crape Myrtle Shrubs -Red
Pond 3
2
Crape Myrtle Shrubs -Pink
Pond 3
2
Muhlenbergia Rigens
Pond 3
2
Loropetalum Chinese Flower
Pond 3
2
Lantana Yellow
Parking Lot Green
10
Lantana White
Parking Lot Green
10
Lantana Purple
Parking Lot Green
10
Lantana Orange
Parking Lot Green
10
Little John Bottlebrush
Pond 5
5
Indian Hawthorn Shrub
Pond 5
5
Rosemary Bush
Op Pharmacy Entrance and around the building
5
Rock Rose Shrub
Op Pharmacy Entrance and around the building
5
Red Yucca Plant
Op Pharmacy Entrance and around the building
5
Mexican Bird of Paradise
Main entrance Benton St.
5
OBJECTIVES:
This service contract requires a contractor to provide all labor, materials, equipment, supervision, and disposal necessary to perform comprehensive rehabilitation and enhancement of existing Stabilized decomposed granite (DG) landscape areas located throughout the VA Loma Linda Healthcare System campus. The total estimated project footprint is approximately 50,000 square feet, spanning the entire campus and multiple zones identified by VA Loma Linda.
SCOPE:
Contractors shall provide all labor, materials, tools, equipment, required parts, hardware, software, and supervision to conduct Decomposed Granite maintenance, removal, repair, and installation. Contractor shall provide report to Grounds Supervisor to update on the project maintenance, removal, repair, and installation. The contractor shall complete all tasks outlined in this Statement of Work and Manufacture Technical Manual for each piece of equipment list in Parts and Equipment List.
Work shall include DG stabilized decomposed granite restoration, vegetation removal, soil preparation, DG stabilized decomposed granite placement, compaction, irrigation removal, installation, and repair.
Vegetation and Soil Preparation
Remove existing grass, shrubs, deteriorated DG, and organic material within designated work areas.
Remove or cap irrigation components in areas receiving DG, as directed.
Re-grade soil to ensure proper drainage and uniform elevations prior to DG placement.
Install 100 sq ft of Sod Turf in areas designated by Grounds Supervisor.
Remove 100 sq. ft. existing SOD.
Prepare soil for SOD installation.
Install 100 sq. ft. of new SOD.
Adjust irrigation to ensure proper coverage.
Irrigation System Modifications
Contractors shall adjust, remove, or install irrigation components to support the updated layout.
Install new irrigation lines, valves, or heads in areas receiving new plant material.
Ensure irrigation does not overspray DG surfaces to preserve stability and longevity. Adjust all irrigation for the whole campus.
Locations for new irrigation installations
New Generator Yard on Loma Linda drive.
Parking Structure.
CLC Building.
Plant Installation
Contractor shall furnish and install eighty (80) 5-gallon shrubs, selected to match existing plantings and meet VA facility standards. New shrub
Main Entrance Benton Street
Mexican Bird of Paradise -5
Pond 3
Crape Myrtle shrubs
Purple -2
Red -2
Pink -2
Muhlenbergia Rigens -2
Loropetalum Chinese Flower -2
Parking Lot Green
Lantana
Yellow - 10
White - 10
Purple - 10
Orange - 10
Pond 5
Little John Bottlebrush - 5
Indian Hawthorn shrub -5
Op Pharmacy Entrance and around the building
Rosemary bush - 5
Rock Rose Shrub -5
Red Yucca Plant - 5
Verify irrigation coverage and functionality for all newly planted materials
Arizona River Rock and Edging Installation
1. Install 2,400 sq ft of river rock walkway, shaping and grading as required.
2. Install 200 linear yards of bender board to create defined edgings around DG, rock, and planting zones.
DG Rehabilitation and Installation
Perform comprehensive DG restoration across existing areas to reestablish proper color consistency, compaction, and surface condition.
Remove old DG and replace with stabilized decomposed granite (DG)
Install new stabilized decomposed granite (DG) in additional areas identified on the plans, matching VA-designated color and type.
Apply stabilized decomposed granite DG to a uniform depth, compact thoroughly, and water to specification.
Tree Staking Installation
Contractors shall provide all labor, materials, tools, equipment, required parts, hardware, and supervision to furnish and install fourth (40) stakes for twenty (20) trees.
Install two (2) eight-inch stakes per tree.
Secure each tree VA standard tree ties.
Ensure staking meets local arborist recommendations.
Project Reference
Location Outside Service Bay 7 First Floor.
Location Outside Service Bay 7 First Floor.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Location Outside Service Bay 5 First Floor.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Location Outside Main Entrance and Horseshoe First Floor.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove Dg and replace with new Arizona river rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier
Remove Dg and replace with new Addition of stabilized decomposed granite (DG) Color Red 120 Sq. ft.
Remove Dg and replace with new Addition of stabilized decomposed granite (DG) Color Red 120 Sq. ft.
Install 1 retaining wall section (approx. 16 LF × 0.4 FT height)
Remove Dg and replace with new River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove Dg and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove Dg and replace with new River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Location Near North Entrance First Floor.
New Addition of Arizona River Rock and Check Irrigation. Install weed barrier.
Location Behind and On the Side of Eye Clinic, Audiology, Cancer, and Valor Buildings.
New Addition of Arizona River Rock New Addition of Aluminum Bender-Board 6
New Addition of Arizona River Rock and New Addition of Aluminum Bender-Board 6
New Addition of Arizona River Rock New Addition of Aluminum Bender-Board 6
Remove and replace the existing gravel. New addition of Arizona river rock new addition of aluminum bender board 6
Remove and replace the existing gravel. New addition of Arizona river rock new addition of aluminum bender board 6
Remove and replace the existing gravel. New addition of Arizona river rock new addition of aluminum bender board 6
Remove And Replace the Existing Gravel with Red DG And Arizona River Rock on The Drain Outlet Only
Remove And Replace the Existing of Red DG and Arizona River Rock on The Drain Outlet Only
Remove And Replace the Existing Gravel Red DG and Arizona River Rock on The Drain Outlet Only. Install weed barrier.
Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier.
Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier.
Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier.
Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier. Install weed barrier.
Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier.
Remove And Replace the Existing Gravel New Addition of Arizona River Rock Aluminum Bender Board. Install weed barrier.
Remove And Replace the Existing Gravel New Addition of Arizona River Rock New Addition Aluminum Bender Board 6 . Install weed barrier.
Remove And Replace the Existing Gravel New Addition of Arizona River Rock New Addition Aluminum Bender Board 6 . Install weed barrier.
Location O.P. Pharmacy
New addition of Arizona river rock on the 3 Dow Spot and New Addition Aluminum Bender Board 6 .
Location Pond 3.
Replace And Refresh the Existing DG with New Red DG Around Pond 3. Addition on an aluminum bender board along the bottom of the pond.
New Additions Arizona Rock and Addition of Aluminum Bender Board 6
New Additions Arizona Rock and Addition of Aluminum Bender Board 6
REPORTS
Reports shall have a section containing a summary of all test results and the contractor shall make recommendations based on a component engineering analysis of the test data. Recommendations will include areas where immediate action is required and recommended areas where additional maintenance needs to be performed. Reports shall be submitted in hard copy and E-mail to the VA COR (Contracting Officer Representative within 30 days of work completion.
OVER AND ABOVE REPAIR:
Upon discovery of over and above repairs or unforeseen requirements, Contractor shall
immediately notify the POC. Parts shall not be procured, nor installation or repairs initiated until approval is obtained from the Contracting Officer and appropriate Facilities Staff/POC. Charges for repair, labor and parts shall originate only when required and upon prior approval being granted by the Contracting Officer.
PERIOD OF PERFORMANCE:
180 days from performance start date. Work may be scheduled during the day or night (Depending on load demand), Monday thru Friday and/or Saturday thru Sunday.
Daytime hours: 6 am to 4 pm
Evening hours: 4 pm to 4 am
Contractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements.
PLACE OF PERFORMANCE:
Department of Veterans Affairs
VA Loma Linda Healthcare System (VALLHCS)
11201 Benton Street
Loma Linda, CA 92357
LICENSING REQUIREMENTS:
Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA)
C-27 Landscaping Contractor
CIT Certification (Certified Irrigation Technician)
SPECIFIC REQUIREMENTS:
Contractor shall schedule start date with POC or designee five (5) business days in advance.
Contactor personnel shall have valid Loma Linda PIV badges before starting work.
Contractor shall coordinate energy source LOCK OUT /TAG OUT procedures with VALLHCS Plumbing Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS Plumbing Supervisor that energy sources will be restored and require verification.
Contractor s supervisor or lead technician are to check in with VALLHCS Plumbing Supervisor, or in their absence, with Graphics Control prior to work each day.
Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here.
OSHA 29CFR Regulations, www.osha.gov
NFPA 99, www.nfpa.org
Design Manuals
Plumbing Steam vol. 1,2, and 3
Master Construction Specification
Division 22 Plumbing
Division 23 Heating, Ventilating, and Air Conditioning
AUTHORIZED SERVICES:
Only those services specified herein are authorized under this contract. Before permitting and/or performing any service of a non-contract nature, the Contractor shall advise the CO of the reason (s) for the additional work and/or service. The Contractor is cautioned that only the CO or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the CO. All changes to the contract shall be issued through a contract modification in writing from the CO to the Contractor.
DELEGATION OF AUTHORITY:
No additional service shall be provided without the approval from the Contracting Officer (CO) or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority.
GOVERNMENT-FURNISHED EQUIPMENT (GFE) GOVERNMENT FURNISHED INFORMATION (GFI):
No Government equipment will be used by the Vendor.
RECOGNIZED HOLIDAYS:
The following is a list of all Government recognized holidays:
In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following National holidays are observed and for the purpose of this contract are defined as Legal Federal official holidays :
New Year s Day: January 1
Martin Luther King s Birthday: Third Monday in January
President s Day: Third Monday in February
Memorial Day: Last Monday in May
Juneteenth Independence Day: June 19
Independence Day: July 4
Labor Day: First Monday in September
Columbus Day: Second Monday in October
Veterans Day: November 11
Thanksgiving Day: Fourth Thursday in November
Christmas Day: December 25
If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.
SAFETY AND PPE EQUIPMENT:
Personal Protective Equipment shall be provided for each Contractor employee by the Contractor. Possession of weapons are prohibited.
PARKING:
It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.
COMPLAINTS:
It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.
**End of Statement of Work**
Update #3 ·
36C26226Q0597
*** This amendment is to correct the name of the contact person (COR) from Aaron Pyatt to Martin Robles for the Site Visit. Please RSVP for site visit coming up tomorrow June 4, 2026 at 9:00 AM (PST). Please RSVP by emailing Martin.Robles@va.gov
Note: It is Encouraged for all interested parties to attend the site visit on the date and time stated below.
Site visit: Site visit will be conducted by the COR Martin Robles, Martin.Robles@va.gov , (951) 537-9525 on June 4, 2026 at 9:00 am (PST) and will meet at the front main lobby located at 11201 Benton St., Loma Linda CA 92357. Please email Martin Robles to RSVP with your contact information if you plan to attend the site visit. Contractors are to measure on site visit areas.
Update #2 ·
Description:
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 (eff. 10/01/2025), FAR Deviation NOV 2025 (eff. 11/19/2025), VAAR DEVIATION APR 2025 (eff. 04/01/2025), VAAM Alert 26-01 (eff. 10/01/2025), and Acquisition Policy Flash 26-23 eff. 11/19/2025).
This solicitation is set-aside for 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns IAW FAR 19.1405 SDVOSB Set-aside procedures, and VAAR Subpart 819.70, the VA Veterans First Contracting Program.
The associated North American Industrial Classification System (NAICS) code for this procurement is 561730, with a small business size standard of $10 Million.
The FSC/PSC is S208.
The VA Loma Linda Healthcare System (VALLHCS), located at 11201 Benton Street, Loma Linda, CA 92357-1000 is seeking Landscape Services including installation and removal of decomposed granite, installation of river rock, planting new shrubs, irrigation system modifications, removing and installing new Elite Plus Sodded Turf, and installation of tree staking for 20 trees. Additionally, contractor will need to remove, adjust or install new irrigation components to support the updated layout.
All interested companies shall provide quotations for the following:
Supplies/Services
Refer to Price/Cost Schedule (Attached)
STATEMENT OF WORK (SOW)
TITLE:
Landscape and Decomposed Granite Project (VALLHCS)
BACKGROUND INFORMATION:
The Facility Maintenance Services at VA Loma Linda Healthcare System (VALLHS) is dedicated to maintaining safe and fully functional buildings to support the delivery of high-quality care to veterans. Current upgrades include improving decomposed granite areas, planting new shrubs, and installing an advanced drip irrigation system. Additionally, a new sprinkler system with saturation graphs will be implemented to optimize water coverage accuracy and efficiency.
PARTS and EQUIPMENT LIST:
Granite and other Materials
NAME
QTY
Decomposed Granite
50,000 sq ft
Elite Plus Sodded Turf
100 sq ft
8 ft Wooden Tree Stakes
40
Arizona River Rock
2,400 sq ft
Plants
NAME
Location
QTY
Crape Myrtle Shrubs -Purple
Pond 3
2
Crape Myrtle Shrubs -Red
Pond 3
2
Crape Myrtle Shrubs -Pink
Pond 3
2
Muhlenbergia Rigens
Pond 3
2
Loropetalum Chinese Flower
Pond 3
2
Lantana Yellow
Parking Lot Green
10
Lantana White
Parking Lot Green
10
Lantana Purple
Parking Lot Green
10
Lantana Orange
Parking Lot Green
10
Little John Bottlebrush
Pond 5
5
Indian Hawthorn Shrub
Pond 5
5
Rosemary Bush
Op Pharmacy Entrance and around the building
5
Rock Rose Shrub
Op Pharmacy Entrance and around the building
5
Red Yucca Plant
Op Pharmacy Entrance and around the building
5
Mexican Bird of Paradise
Main entrance Benton St.
5
OBJECTIVES:
This service contract requires a contractor to provide all labor, materials, equipment, supervision, and disposal necessary to perform comprehensive rehabilitation and enhancement of existing Stabilized decomposed granite (DG) landscape areas located throughout the VA Loma Linda Healthcare System campus. The total estimated project footprint is approximately 50,000 square feet, spanning the entire campus and multiple zones identified by VA Loma Linda.
SCOPE:
Contractors shall provide all labor, materials, tools, equipment, required parts, hardware, software, and supervision to conduct Decomposed Granite maintenance, removal, repair, and installation. Contractor shall provide report to Grounds Supervisor to update on the project maintenance, removal, repair, and installation. The contractor shall complete all tasks outlined in this Statement of Work and Manufacture Technical Manual for each piece of equipment list in Parts and Equipment List.
Work shall include DG stabilized decomposed granite restoration, vegetation removal, soil preparation, DG stabilized decomposed granite placement, compaction, irrigation removal, installation, and repair.
Vegetation and Soil Preparation
Remove existing grass, shrubs, deteriorated DG, and organic material within designated work areas.
Remove or cap irrigation components in areas receiving DG, as directed.
Re-grade soil to ensure proper drainage and uniform elevations prior to DG placement.
Install 100 sq ft of Sod Turf in areas designated by Grounds Supervisor.
Remove 100 sq. ft. existing SOD.
Prepare soil for SOD installation.
Install 100 sq. ft. of new SOD.
Adjust irrigation to ensure proper coverage.
Irrigation System Modifications
Contractors shall adjust, remove, or install irrigation components to support the updated layout.
Install new irrigation lines, valves, or heads in areas receiving new plant material.
Ensure irrigation does not overspray DG surfaces to preserve stability and longevity. Adjust all irrigation for the whole campus.
Locations for new irrigation installations
New Generator Yard on Loma Linda drive.
Parking Structure.
CLC Building.
Plant Installation
Contractor shall furnish and install eighty (80) 5-gallon shrubs, selected to match existing plantings and meet VA facility standards. New shrub
Main Entrance Benton Street
Mexican Bird of Paradise -5
Pond 3
Crape Myrtle shrubs
Purple -2
Red -2
Pink -2
Muhlenbergia Rigens -2
Loropetalum Chinese Flower -2
Parking Lot Green
Lantana
Yellow - 10
White - 10
Purple - 10
Orange - 10
Pond 5
Little John Bottlebrush - 5
Indian Hawthorn shrub -5
Op Pharmacy Entrance and around the building
Rosemary bush - 5
Rock Rose Shrub -5
Red Yucca Plant - 5
Verify irrigation coverage and functionality for all newly planted materials
Arizona River Rock and Edging Installation
1. Install 2,400 sq ft of river rock walkway, shaping and grading as required.
2. Install 200 linear yards of bender board to create defined edgings around DG, rock, and planting zones.
DG Rehabilitation and Installation
Perform comprehensive DG restoration across existing areas to reestablish proper color consistency, compaction, and surface condition.
Remove old DG and replace with stabilized decomposed granite (DG)
Install new stabilized decomposed granite (DG) in additional areas identified on the plans, matching VA-designated color and type.
Apply stabilized decomposed granite DG to a uniform depth, compact thoroughly, and water to specification.
Tree Staking Installation
Contractors shall provide all labor, materials, tools, equipment, required parts, hardware, and supervision to furnish and install fourth (40) stakes for twenty (20) trees.
Install two (2) eight-inch stakes per tree.
Secure each tree VA standard tree ties.
Ensure staking meets local arborist recommendations.
Project Reference
Location Outside Service Bay 7 First Floor.
Location Outside Service Bay 7 First Floor.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Location Outside Service Bay 5 First Floor.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Location Outside Main Entrance and Horseshoe First Floor.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove Dg and replace with new Arizona river rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier
Remove Dg and replace with new Addition of stabilized decomposed granite (DG) Color Red 120 Sq. ft.
Remove Dg and replace with new Addition of stabilized decomposed granite (DG) Color Red 120 Sq. ft.
Install 1 retaining wall section (approx. 16 LF × 0.4 FT height)
Remove Dg and replace with new River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove Dg and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove Dg and replace with new River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Location Near North Entrance First Floor.
New Addition of Arizona River Rock and Check Irrigation. Install weed barrier.
Location Behind and On the Side of Eye Clinic, Audiology, Cancer, and Valor Buildings.
New Addition of Arizona River Rock New Addition of Aluminum Bender-Board 6
New Addition of Arizona River Rock and New Addition of Aluminum Bender-Board 6
New Addition of Arizona River Rock New Addition of Aluminum Bender-Board 6
Remove and replace the existing gravel. New addition of Arizona river rock new addition of aluminum bender board 6
Remove and replace the existing gravel. New addition of Arizona river rock new addition of aluminum bender board 6
Remove and replace the existing gravel. New addition of Arizona river rock new addition of aluminum bender board 6
Remove And Replace the Existing Gravel with Red DG And Arizona River Rock on The Drain Outlet Only
Remove And Replace the Existing of Red DG and Arizona River Rock on The Drain Outlet Only
Remove And Replace the Existing Gravel Red DG and Arizona River Rock on The Drain Outlet Only. Install weed barrier.
Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier.
Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier.
Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier.
Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier. Install weed barrier.
Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier.
Remove And Replace the Existing Gravel New Addition of Arizona River Rock Aluminum Bender Board. Install weed barrier.
Remove And Replace the Existing Gravel New Addition of Arizona River Rock New Addition Aluminum Bender Board 6 . Install weed barrier.
Remove And Replace the Existing Gravel New Addition of Arizona River Rock New Addition Aluminum Bender Board 6 . Install weed barrier.
Location O.P. Pharmacy
New addition of Arizona river rock on the 3 Dow Spot and New Addition Aluminum Bender Board 6 .
Location Pond 3.
Replace And Refresh the Existing DG with New Red DG Around Pond 3. Addition on an aluminum bender board along the bottom of the pond.
New Additions Arizona Rock and Addition of Aluminum Bender Board 6
New Additions Arizona Rock and Addition of Aluminum Bender Board 6
REPORTS
Reports shall have a section containing a summary of all test results and the contractor shall make recommendations based on a component engineering analysis of the test data. Recommendations will include areas where immediate action is required and recommended areas where additional maintenance needs to be performed. Reports shall be submitted in hard copy and E-mail to the VA COR (Contracting Officer Representative within 30 days of work completion.
OVER AND ABOVE REPAIR:
Upon discovery of over and above repairs or unforeseen requirements, Contractor shall
immediately notify the POC. Parts shall not be procured, nor installation or repairs initiated until approval is obtained from the Contracting Officer and appropriate Facilities Staff/POC. Charges for repair, labor and parts shall originate only when required and upon prior approval being granted by the Contracting Officer.
PERIOD OF PERFORMANCE:
180 days from performance start date. Work may be scheduled during the day or night (Depending on load demand), Monday thru Friday and/or Saturday thru Sunday.
Daytime hours: 6 am to 4 pm
Evening hours: 4 pm to 4 am
Contractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements.
PLACE OF PERFORMANCE:
Department of Veterans Affairs
VA Loma Linda Healthcare System (VALLHCS)
11201 Benton Street
Loma Linda, CA 92357
LICENSING REQUIREMENTS:
Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA)
General Contractor License
C-27 Landscaping Contractor
CIT Certification (Certified Irrigation Technician)
SPECIFIC REQUIREMENTS:
Contractor shall schedule start date with POC or designee five (5) business days in advance.
Contactor personnel shall have valid Loma Linda PIV badges before starting work.
Contractor shall coordinate energy source LOCK OUT /TAG OUT procedures with VALLHCS Plumbing Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS Plumbing Supervisor that energy sources will be restored and require verification.
Contractor s supervisor or lead technician are to check in with VALLHCS Plumbing Supervisor, or in their absence, with Graphics Control prior to work each day.
Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here.
OSHA 29CFR Regulations, www.osha.gov
NFPA 99, www.nfpa.org
Design Manuals
Plumbing Steam vol. 1,2, and 3
Master Construction Specification
Division 22 Plumbing
Division 23 Heating, Ventilating, and Air Conditioning
AUTHORIZED SERVICES:
Only those services specified herein are authorized under this contract. Before permitting and/or performing any service of a non-contract nature, the Contractor shall advise the CO of the reason (s) for the additional work and/or service. The Contractor is cautioned that only the CO or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the CO. All changes to the contract shall be issued through a contract modification in writing from the CO to the Contractor.
DELEGATION OF AUTHORITY:
No additional service shall be provided without the approval from the Contracting Officer (CO) or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority.
GOVERNMENT-FURNISHED EQUIPMENT (GFE) GOVERNMENT FURNISHED INFORMATION (GFI):
No Government equipment will be used by the Vendor.
RECOGNIZED HOLIDAYS:
The following is a list of all Government recognized holidays:
In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following National holidays are observed and for the purpose of this contract are defined as Legal Federal official holidays :
New Year s Day: January 1
Martin Luther King s Birthday: Third Monday in January
President s Day: Third Monday in February
Memorial Day: Last Monday in May
Juneteenth Independence Day: June 19
Independence Day: July 4
Labor Day: First Monday in September
Columbus Day: Second Monday in October
Veterans Day: November 11
Thanksgiving Day: Fourth Thursday in November
Christmas Day: December 25
If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.
SAFETY AND PPE EQUIPMENT:
Personal Protective Equipment shall be provided for each Contractor employee by the Contractor. Possession of weapons are prohibited.
PARKING:
It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.
COMPLAINTS:
It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.
**End of Statement of Work**
The purchase order period of performance is 06/20/2026 - 06/19/2027.
Free on Board Origin (FOB) is destination.
Place of Performance/Place of Delivery
Address:
Department of Veterans Affairs
VA Loma Linda Healthcare System (VALLHCS)
11201 Benton Street
Loma Linda, CA
Postal Code:
92357-1000
Country:
UNITED STATES
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions and clause apply to this acquisition:
FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025)
FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998)
FAR 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. (SEP 2024)
FAR 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017)
FAR 52.204-7, System for Award Management Registration. (NOV 2024) (DEVIATION NOV 2025)
FAR 52.212-2, Evaluation-Commercial Products and Commercial Services ) (NOV 2021) (DEVEATION OCT 2025)
FAR 52.216-1, Type of Contract (APR 1984) (DEVIATION NOV 2025)
FAR 52.229-11, Tax on Certain Foreign Procurements Notice and Representation (NOV 2007)(DEVEATION SEP 2025)
FAR 52.252-5, Authorized Deviation in Provisions (NOV 2020)
VAAR 852.239-71, Information System Security Plan and Accreditation (FEB 2023)
VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)
The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services. (NOV 2023) (DEVIATION OCT 2025)
FAR 52.252-2, Clauses Incorporated by Reference. (FEB 1998)
FAR 52.203-17, Contractor Employee Whistleblower Rights. (NOV 2023)
FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017)
FAR 52.204-9, Personal Identity Verification of Contractor Personnel (JAN 2011)
FAR 52.204-13, System for Award Management-Maintenance. (OCT 2018) (DEVIATION NOV 2025)
FAR 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025)
FAR 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025)
FAR 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns. (OCT 2022) (DEVIATION NOV 2025)
FAR 52.219-6, Notice of Total Small Business Set-Aside. (NOV 2020) (DEVIATION NOV 2025)
FAR 52.219-14, Limitation on Subcontracting. (OCT 2022) (DEVEATION NOV 2025)
FAR 52.219-28, Postaward Small Business Program Rerepresentaion (JAN 2025 (DEVIATION NOV 2025)
FAR 52.222-3, Convict Labor. (JUN 2003) (DEVIATION NOV 2025)
FAR 52.222-35, Equal Opportunity for Veterans. (JUN 2020) (DEVEATION NOV 2025)
FAR 52.222-36, Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025)
FAR 52.222-37, Employment Reports on Veterans. (JUN 2020) (DEVIATION NOV 2025)
FAR 52.222-41, Service Contract Labor Standards. (AUG 2018) (DEVIATION NOV 2025)
FAR 52.222-42, Statement of Equivalent Rates for Federal Hires. (MAY 2014)
FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). (AUG 2018) (DEVIATION NOV 2025)
FAR 52.222-50, Combating Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025)
FAR 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) (DEVIATION NOV 2025)
FAR 52.222-62, Paid Sick Leave Under Executive Order 13706. (JAN 2022) (DEVIATION NOV 2025)
FAR 52.222-90, Addressing DEI Discrimination by Federal Contractors (APR 2026)
FAR 52.223-23, Sustainable Products. (MAY 2024) (DEVEATION NOV 2025)
FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024)
FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018)
FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023)
FAR 52.233-3, Protest after Award. (AUG 1996) (DEVIATION NOV 2025)
FAR 52.233-4, Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025)
FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (APR 1984)
FAR 52.240-91, Security Prohibitions and Exclusions. (DEVIATION NOV 2025)
FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services. (JAN 2025) (DEVIATION OCT 2025)
FAR 52.252-6, Authorized Deviations in Clauses (NOV 2020)
VAAR 852.203-70, Commercial Advertising (MAY 2018)
VAAR 852.204-70, Personal Identity Verification of Contractor Personnel (MAY 2020) (DEVIATION FEB 2026)
VAAR 852.204-72, Personnel Vetting and Credentialing (MARCH 2026)
VAAR 852.219-73, VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION)
VAAR 852.219-75, VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION)
VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018)
VAAR 852.242-71, Administrative Contracting Officer (OCT 2020)
All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp. This is mandatory and the sole method for submitting invoices.
All quoters shall submit the following: All information required by FAR 52.212-1(b) Submission of Offers to include, but not limited to, SAM UEI.
All quotes shall be sent to the Network Contracting Office (NCO) Catherine.fernandezpedernera@va.gov.
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The following are the decision factors: Price, and past performance, with price more important.
Past performance will be based on CPARS and FAPIIS ratings. No rating in CPARS is equal to a neutral rating.
The award will be made to the response most advantageous to the Government.
Responses should contain your best terms, conditions.
NOTE: RFO FAR 52.212-3 is RESERVED and replaced with: https://sam.gov/ registration is required to be complete at time of submission of response. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.
FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025)
Addenda to FAR 52.212-4 are attached.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Required Submittals: Proof that the contractor and all personnel performing on the contract have the following technical training and certifications (Failure to include these certifications, will disqualify offeror):
Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA).
General Contractor License.
C-27 Landscaping Contractor.
CIT Certification (Certified Irrigation Technician).
Prospective Offerors are notified 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction, paragraph (d) requires certification to be completed, signed, and returned with the offeror s submission. Failure to include this completed information will preclude the offeror from consideration for award.
Note: It is Encouraged for all interested parties to attend the site visit on the date and time stated below.
Site visit: Site visit will be conducted by the COR Martin Robles, Martin.Robles@va.gov, (951) 537-9525 on June 4, 2026 at 9:00 am (PST) and will meet at the front main lobby located at 11201 Benton St., Loma Linda CA 92357. Please email Aaron Pyatt to RSVP with your contact information if you plan to attend the site visit. Contractors are to measure on site visit areas.
Questions shall be received electronically only not later than 10:00 PDT on 06/8/2026 at Catherine.fernandezpedernera@va.gov.
Submission of your final response shall be received electronically not later than 10:00 PDT on 06/11/2026 at Catherine.fernandezpedernera@va.gov. Subject line should include RESPONSE TO RFQ 36C26226Q0597.
Submissions shall include your quote using the attached schedule as well as a capabilities statement with qualifications proving all certifications and education required for the work being conducted in the SOW. Submissions not meeting all requirements of the SOW will be considered ineligible for award.
Quotes should be based on the information provided as no discussions will be allowed. This solicitation is being made under FAR 12.201-1 Simplified Procedures.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Phone calls with questions will not be accepted.
Point of Contact
Catherine Fernandez, Contract Specialist, Catherine.fernandezpedernera@va.gov
Update #1 ·
This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this-- sources sought announcement must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.
The Loma Linda VA Health Care System (LLVAHCS) located at 11201 Benton St. Loma Linda, CA 92357 is seeking a potential qualified contractor that can provide: LANDSCAPE AND DECOMPOSED GRANITE PROJECT
Important information: The Government is not obligated to/nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 561730 Landscaping Services.
*******DRAFT*******DRAFT******DRAFT*******DRAFT*******
D.1 STATEMENT OF WORK
TITLE:
VA Loma Linda Healthcare System s (VALLHCS)
Landscape and Decomposed Granite Project
BACKGROUND INFORMATION:
The Facility Maintenance Services at VA Loma Linda Healthcare System (VALLHS) is dedicated to maintaining safe and fully functional buildings to support the delivery of high-quality care to veterans. Current upgrades include improving decomposed granite areas, planting new shrubs, and installing an advanced drip irrigation system. Additionally, a new sprinkler system with saturation graphs will be implemented to optimize water coverage accuracy and efficiency.
PARTS and EQUIPMENT LIST:
Granite and other Materials
NAME
QTY
Decomposed Granite
50,000 sq ft
Elite Plus Sodded Turf
100 sq ft
8 ft Wooden Tree Stakes
40
Arizona River Rock
2,400 sq ft
Plants
NAME
Location
QTY
Crape Myrtle Shrubs -Purple
Pond 3
2
Crape Myrtle Shrubs -Red
Pond 3
2
Crape Myrtle Shrubs -Pink
Pond 3
2
Muhlenbergia Rigens
Pond 3
2
Loropetalum Chinese Flower
Pond 3
2
Lantana Yellow
Parking Lot Green
10
Lantana White
Parking Lot Green
10
Lantana Purple
Parking Lot Green
10
Lantana Orange
Parking Lot Green
10
Little John Bottlebrush
Pond 5
5
Indian Hawthorn Shrub
Pond 5
5
Rosemary Bush
Op Pharmacy Entrance and around the building
5
Rock Rose Shrub
Op Pharmacy Entrance and around the building
5
Red Yucca Plant
Op Pharmacy Entrance and around the building
5
Mexican Bird of Paradise
Main entrance Benton St.
5
OBJECTIVES:
This service contract requires a contractor to provide all labor, materials, equipment, supervision, and disposal necessary to perform comprehensive rehabilitation and enhancement of existing Stabilized decomposed granite (DG) landscape areas located throughout the VA Loma Linda Healthcare System campus. The total estimated project footprint is approximately 50,000 square feet, spanning the entire campus and multiple zones identified by VA Loma Linda.
This project is a rehabilitation and refreshment of existing DG areas previously improved on the campus, combined with additional newly identified landscape zones requiring DG installation, irrigation adjustments, and planting enhancements. Work includes DG restoration, vegetation removal, soil preparation, DG placement, compaction, irrigation removal, installation, and repair.
SCOPE:
Contractors shall provide all labor, materials, tools, equipment, required parts, hardware, software, and supervision to conduct Decomposed Granite maintenance, removal, repair, and installation. Contractor shall provide report to Grounds Supervisor to update on the project maintenance, removal, repair, and installation. The contractor shall complete all tasks outlined in this Statement of Work and Manufacture Technical Manual for each piece of equipment list in Parts and Equipment List.
Work shall include DG stabilized decomposed granite restoration, vegetation removal, soil preparation, DG stabilized decomposed granite placement, compaction, irrigation removal, installation, and repair.
Vegetation and Soil Preparation
Remove existing grass, shrubs, deteriorated DG, and organic material within designated work areas.
Remove or cap irrigation components in areas receiving DG, as directed.
Re-grade soil to ensure proper drainage and uniform elevations prior to DG placement.
Install 100 sq ft of Sod Turf in areas designated by Grounds Supervisor.
Remove 100 sq. ft. existing SOD.
Prepare soil for SOD installation.
Install 100 sq. ft. of new SOD.
Adjust irrigation to ensure proper coverage.
Irrigation System Modifications
Contractors shall adjust, remove, or install irrigation components to support the updated layout.
Install new irrigation lines, valves, or heads in areas receiving new plant material.
Ensure irrigation does not overspray DG surfaces to preserve stability and longevity. Adjust all irrigation for the whole campus.
Locations for new irrigation installations
New Generator Yard on Loma Linda drive.
Parking Structure.
CLC Building.
Plant Installation
Contractor shall furnish and install eighty (80) 5-gallon shrubs, selected to match existing plantings and meet VA facility standards. New shrub
Main Entrance Benton Street
Mexican Bird of Paradise -5
Pond 3
Crape Myrtle shrubs
Purple -2
Red -2
Pink -2
Muhlenbergia Rigens -2,
Loropetalum Chinese Flower -2
Parking Lot Green
Lantana
Yellow - 10
White - 10
Purple - 10
Orange - 10
Pond 5
Little John Bottlebrush - 5
Indian Hawthorn shrub -5
Op Pharmacy Entrance and around the building
Rosemary bush - 5
Rock Rose Shrub -5
Red Yucca Plant - 5
Verify irrigation coverage and functionality for all newly planted materials
Arizona River Rock and Edging Installation
1. Install 2,400 sq ft of river rock walkway, shaping and grading as required.
2. Install 200 linear yards of bender board to create defined edgings around DG, rock, and planting zones.
DG Rehabilitation and Installation
Perform comprehensive DG restoration across existing areas to reestablish proper color consistency, compaction, and surface condition.
Remove old DG and replace with stabilized decomposed granite (DG)
Install new stabilized decomposed granite (DG) in additional areas identified on the plans, matching VA-designated color and type.
Apply stabilized decomposed granite DG to a uniform depth, compact thoroughly, and water to specification.
Project Reference
Location Outside Service Bay 7 First Floor.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Location Outside Service Bay 5 First Floor.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Location Outside Main Entrance and Horseshoe First Floor.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove Dg and replace with new Arizona river rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier
Remove Dg and replace with new Addition of stabilized decomposed granite (DG) Color Red 120 Sq. ft.
Remove Dg and replace with new Addition of stabilized decomposed granite (DG) Color Red 120 Sq. ft.
Install 1 retaining wall section (approx. 16 LF × 0.4 FT height)
Remove Dg and replace with new River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove Dg and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove Dg and replace with new River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Location Near North Entrance First Floor.
New Addition of Arizona River Rock and Check Irrigation. Install weed barrier.
Location Behind and On the Side of Eye Clinic, Audiology, Cancer, and Valor Buildings.
New Addition of Arizona River Rock New Addition of Aluminum Bender-Board 6
New Addition of Arizona River Rock and New Addition of Aluminum Bender-Board 6
New Addition of Arizona River Rock New Addition of Aluminum Bender-Board 6
New Addition of Arizona River Rock New Addition of Aluminum Bender-Board 6
Remove and replace the existing gravel. New addition of Arizona river rock new addition of aluminum bender board 6
Remove and replace the existing gravel. New addition of Arizona river rock new addition of aluminum bender board 6
Remove And Replace the Existing Gravel with Red DG And Arizona River Rock on The Drain Outlet Only
Remove And Replace the Existing of Red DG and Arizona River Rock on The Drain Outlet Only
Remove And Replace the Existing Gravel Red DG and Arizona River Rock on The Drain Outlet Only. Install weed barrier.
Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier.
Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier.
Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier.
Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier. Install weed barrier.
Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier.
Remove And Replace the Existing Gravel New Addition of Arizona River Rock Aluminum Bender Board. Install weed barrier.
Remove And Replace the Existing Gravel New Addition of Arizona River Rock New Addition Aluminum Bender Board 6 . Install weed barrier.
Remove And Replace the Existing Gravel New Addition of Arizona River Rock New Addition Aluminum Bender Board 6 . Install weed barrier.
Location O.P. Pharmacy
New addition of Arizona river rock on the 3 Dow Spot and New Addition Aluminum Bender Board 6 .
Location Pond 3.
Replace And Refresh the Existing DG with New Red DG Around Pond 3.
New Additions Arizona Rock and Addition of Aluminum Bender Board 6
New Additions Arizona Rock and Addition of Aluminum Bender Board 6
TREE STAKING INSTALLATION
Contractors shall provide all labor, materials, tools, equipment, required parts, hardware, and supervision to furnish and install fourth (40) stakes for twenty (20) trees.
Install two eight-inch stakes per tree.
Secure each tree VA standard tree ties.
Ensure staking meets local arborist recommendations.
REPORTS
Reports shall have a section containing a summary of all test results and the contractor shall make recommendations based on a component engineering analysis of the test data. Recommendations will include areas where immediate action is required and recommended areas where additional maintenance needs to be performed. Reports shall be submitted in hard copy and E-mail to the VA COR (Contracting Officer Representative within 30 days of work completion.
OVER AND ABOVE REPAIR:
Upon discovery of over and above repairs or unforeseen requirements, Contractor shall
immediately notify the POC. Parts shall not be procured, nor installation or repairs initiated until approval is obtained from the Contracting Officer and appropriate Facilities Staff/POC. Charges for repair, labor and parts shall originate only when required and upon prior approval being granted by the Contracting Officer.
PERIOD OF PERFORMANCE:
180 days from performance start date. Work may be scheduled during the day or night (Depending on load demand), Monday thru Friday and/or Saturday thru Sunday.
Daytime hours: 6 am to 4 pm
Evening hours: 4 pm to 4 am
Contractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements.
PLACE OF PERFORMANCE:
VA Loma Linda 11201 Benton St. Loma Linda, CA 92357
LICENSING REQUIREMENTS:
Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA)
General Contractor License
C-27 Landscaping Contractor
CIT Certification (Certified Irrigation Technician)
SPECIFIC REQUIREMENTS:
Contractor shall schedule start date with POC or designee five (5) business days in advance.
Contactor personnel shall have valid Loma Linda PIV badges before starting work.
Contractor shall coordinate energy source LOCK OUT /TAG OUT procedures with VALLHCS Plumbing Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS Plumbing Supervisor that energy sources will be restored and require verification.
Contractor s supervisor or lead technician are to check in with VALLHCS Plumbing Supervisor, or in their absence, with Graphics Control prior to work each day.
Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here.
OSHA 29CFR Regulations, www.osha.gov
NFPA 99, www.nfpa.org
Design Manuals
Plumbing Steam vol. 1,2, and 3
Master Construction Specification
Division 22 Plumbing
Division 23 Heating, Ventilating, and Air Conditioning
AUTHORIZED SERVICES:
Only those services specified herein are authorized under this contract. Before permitting and/or performing any service of a non-contract nature, the Contractor shall advise the CO of the reason (s) for the additional work and/or service. The Contractor is cautioned that only the CO or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the CO. All changes to the contract shall be issued through a contract modification in writing from the CO to the Contractor.
DELEGATION OF AUTHORITY:
No additional service shall be provided without the approval from the Contracting Officer (CO) or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority.
GOVERNMENT-FURNISHED EQUIPMENT (GFE) GOVERNMENT FURNISHED INFORMATION (GFI):
No Government equipment will be used by the Vendor.
RECOGNIZED HOLIDAYS:
The following is a list of all Government recognized holidays:
In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following National holidays are observed and for the purpose of this contract are defined as Legal Federal official holidays :
New Year s Day: January 1
Martin Luther King s Birthday: Third Monday in January
President s Day: Third Monday in February
Memorial Day: Last Monday in May
Juneteenth Independence Day: June 19
Independence Day: July 4
Labor Day: First Monday in September
Columbus Day: Second Monday in October
Veterans Day: November 11
Thanksgiving Day: Fourth Thursday in November
Christmas Day: December 25
If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.
CONTRACTOR EMPLOYEES AND BADGES:
Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. Examples: wearing of distinctive clothing such as uniforms, badges, patches, etc.
All contractor personnel shall be required to wear VA provided identification (I.D.) badges above the waist at all times while on the VA grounds. Contractors shall be required to coordinate with the COR to obtain the VA provided I.D. badges for all staff. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to Government property.
SAFETY AND PPE EQUIPMENT:
Personal Protective Equipment shall be provided for each Contractor employee by the Contractor. Possession of weapons are prohibited.
SMOKING and VAPING POLICIES:
Smoking and vaping are prohibited on Government property.
PARKING:
It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.
COMPLAINTS:
Contractor shall promptly and courteously respond to complaints within three (3) working days to the COR. Including complaints brought to the contractor s attention by the CO. Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and contractor s response. Contractor shall permit the Government to inspect the written records of complaints upon reasonable notice from the CO.
Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be certified by the Small Business Administration; Veteran Small Business Certification, (VetCert) https://veterans.certify.sba.gov/. All interested Offerors should submit information by e-mail to: catherine.fernandezpedernera@va.gov .
All information submissions to be marked Attn: Catherine Fernandez, Contract Specialist and should be received no later than 14:00 PST on April 21, 2026.
Files
| File | Type | Posted |
|---|---|---|
| 36C26226Q0597_4.docx | DOCX document | |
| 36C26226Q0597_3.docx | DOCX document | |
| 36C26226Q0597_2.docx | DOCX document | |
| 36C26226Q0597_1.docx | DOCX document | |
| PRICE-COST SCHEDULE.docx | DOCX document | |
| 36C26226Q0597.docx | DOCX document |
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