36C26226Q0597_1.docx

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

Department of Veterans Affairs VHA Regional Procurement Office West 650 East Indian School Road Phoenix AZ 85012

POINT OF CONTACT*

Contract Specialist Catherine Fernandez Catherine.fernandezpedernera@va.gov

PLACE OF PERFORMANCE

Loma Linda VA Health Care

11201 Benton St.

Loma Linda CA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Description:

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 (eff. 10/01/2025), FAR Deviation NOV 2025 (eff. 11/19/2025), VAAR DEVIATION APR 2025 (eff. 04/01/2025), VAAM Alert 26-01 (eff. 10/01/2025), and Acquisition Policy Flash 26-23 eff. 11/19/2025).

This solicitation is set-aside for 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns IAW FAR 19.1405 SDVOSB Set-aside procedures, and VAAR Subpart 819.70, the VA Veterans First Contracting Program.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561730, with a small business size standard of $10 Million.

The FSC/PSC is S208.

The VA Loma Linda Healthcare System (VALLHCS), located at 11201 Benton Street, Loma Linda, CA 92357-1000 is seeking Landscape Services including installation and removal of decomposed granite, installation of river rock, planting new shrubs, irrigation system modifications, removing and installing new Elite Plus Sodded Turf, and installation of tree staking for 20 trees. Additionally, contractor will need to remove, adjust or install new irrigation components to support the updated layout.

All interested companies shall provide quotations for the following:

Supplies/Services

Refer to Price/Cost Schedule (Attached)

STATEMENT OF WORK (SOW)

I. TITLE:

Landscape and Decomposed Granite Project (VALLHCS)

II. BACKGROUND INFORMATION:

The Facility Maintenance Services at VA Loma Linda Healthcare System (VALLHS) is dedicated to maintaining safe and fully functional buildings to support the delivery of high-quality care to veterans. Current upgrades include improving decomposed granite areas, planting new shrubs, and installing an advanced drip irrigation system. Additionally, a new sprinkler system with saturation graphs will be implemented to optimize water coverage accuracy and efficiency.

III. PARTS and EQUIPMENT LIST:

Granite and other Materials

I. OBJECTIVES:

This service contract requires a contractor to provide all labor, materials, equipment, supervision, and disposal necessary to perform comprehensive rehabilitation and enhancement of existing Stabilized decomposed granite (DG) landscape areas located throughout the VA Loma Linda Healthcare System campus. The total estimated project footprint is approximately 50,000 square feet, spanning the entire campus and multiple zones identified by VA Loma Linda.

II. SCOPE:

Contractors shall provide all labor, materials, tools, equipment, required parts, hardware, software, and supervision to conduct Decomposed Granite maintenance, removal, repair, and installation. Contractor shall provide report to Grounds Supervisor to update on the project maintenance, removal, repair, and installation. The contractor shall complete all tasks outlined in this Statement of Work and Manufacture Technical Manual for each piece of equipment list in Parts and Equipment List.

Work shall include DG stabilized decomposed granite restoration, vegetation removal, soil preparation, DG stabilized decomposed granite placement, compaction, irrigation removal, installation, and repair.

Vegetation and Soil Preparation

1. Remove existing grass, shrubs, deteriorated DG, and organic material within designated work areas.

2. Remove or cap irrigation components in areas receiving DG, as directed.

3. Re-grade soil to ensure proper drainage and uniform elevations prior to DG placement.

4. Install 100 sq ft of Sod Turf in areas designated by Grounds Supervisor.

a. Remove 100 sq. ft. existing SOD.

b. Prepare soil for SOD installation.

c. Install 100 sq. ft. of new SOD.

d. Adjust irrigation to ensure proper coverage.

Irrigation System Modifications

1. Contractors shall adjust, remove, or install irrigation components to support the updated layout.

2. Install new irrigation lines, valves, or heads in areas receiving new plant material.

3. Ensure irrigation does not overspray DG surfaces to preserve stability and longevity. Adjust all irrigation for the whole campus.

4. Locations for new irrigation installations

a. New Generator Yard on Loma Linda drive.

b. Parking Structure.

c. CLC Building.

Plant Installation

1. Contractor shall furnish and install eighty (80) 5-gallon shrubs, selected to match existing plantings and meet VA facility standards. New shrub

a. Main Entrance Benton Street

i. Mexican Bird of Paradise -5

b. Pond 3

i. Crape Myrtle shrubs

1. Purple -2

2. Red -2

3. Pink -2

ii. Muhlenbergia Rigens -2

iii. Loropetalum Chinese Flower -2

c. Parking Lot Green

i. Lantana

1. Yellow - 10

2. White - 10

3. Purple - 10

4. Orange - 10

d. Pond 5

i. Little John Bottlebrush - 5

ii. Indian Hawthorn shrub -5

e. Op Pharmacy Entrance and around the building

i. Rosemary bush - 5

ii. Rock Rose Shrub -5

iii. Red Yucca Plant - 5

2. Verify irrigation coverage and functionality for all newly planted materials

Arizona River Rock and Edging Installation

1. Install 2,400 sq ft of river rock walkway, shaping and grading as required.

2. Install 200 linear yards of bender board to create defined edgings around DG, rock, and planting zones.

DG Rehabilitation and Installation

1. Perform comprehensive DG restoration across existing areas to reestablish proper color consistency, compaction, and surface condition.

2. Remove old DG and replace with stabilized decomposed granite (DG)

3. Install new stabilized decomposed granite (DG) in additional areas identified on the plans, matching VA-designated color and type.

4. Apply stabilized decomposed granite DG to a uniform depth, compact thoroughly, and water to specification.

Tree Staking Installation Contractors shall provide all labor, materials, tools, equipment, required parts, hardware, and supervision to furnish and install fourth (40) stakes for twenty (20) trees.

1. Install two (2) eight-inch stakes per tree.

2. Secure each tree VA standard tree ties.

Ensure staking meets local arborist recommendations.

Project Reference Location Outside Service Bay 7 First Floor.

Location Outside Service Bay 7 First Floor.

Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6”. Install weed barrier.

Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6”. Install weed barrier.

Location Outside Service Bay 5 First Floor.

Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6”. Install weed barrier.

Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6”. Install weed barrier.

Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6”. Install weed barrier.

Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6”. Install weed barrier.

Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6”. Install weed barrier.

Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6”. Install weed barrier.

Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6”. Install weed barrier.

Location Outside Main Entrance and Horseshoe First Floor.

Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6”. Install weed barrier.

Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6”. Install weed barrier.

Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6”. Install weed barrier.

Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6”. Install weed barrier.

Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6”. Install weed barrier.

Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6”. Install weed barrier.

Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6”. Install weed barrier.

Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6”. Install weed barrier.

Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6”. Install weed barrier.

Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6”. Install weed barrier.

Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6”. Install weed barrier.

Remove Dg and replace with new Arizona river rock and Replace the Plastic Bender-Board with Aluminum Bender board 6”. Install weed barrier

Remove Dg and replace with new Addition of stabilized decomposed granite (DG) Color Red 120 Sq. ft.

Remove Dg and replace with new Addition of stabilized decomposed granite (DG) Color Red 120 Sq. ft.

Install 1 retaining wall section (approx. 16 LF × 0.4 FT height)

Remove Dg and replace with new River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6”. Install weed barrier.

Remove Dg and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6”. Install weed barrier.

Remove Dg and replace with new River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6”. Install weed barrier.

Location Near North Entrance First Floor.

New Addition of Arizona River Rock and Check Irrigation. Install weed barrier.

Location Behind and On the Side of Eye Clinic, Audiology, Cancer, and Valor Buildings.

New Addition of Arizona River Rock New Addition of Aluminum Bender-Board 6”

New Addition of Arizona River Rock and New Addition of Aluminum Bender-Board 6” New Addition of Arizona River Rock New Addition of Aluminum Bender-Board 6”

Remove and replace the existing gravel. New addition of Arizona river rock new addition of aluminum bender board 6”

Remove and replace the existing gravel. New addition of Arizona river rock new addition of aluminum bender board 6”

Remove and replace the existing gravel. New addition of Arizona river rock new addition of aluminum bender board 6”

Remove And Replace the Existing Gravel with Red DG And Arizona River Rock on The Drain Outlet Only

Remove And Replace the Existing of Red DG and Arizona River Rock on The Drain Outlet Only

Remove And Replace the Existing Gravel Red DG and Arizona River Rock on The Drain Outlet Only. Install weed barrier.

Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier.

Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier.

Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier.

Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier. Install weed barrier.

Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier.

Remove And Replace the Existing Gravel New Addition of Arizona River Rock Aluminum Bender Board. Install weed barrier.

Remove And Replace the Existing Gravel New Addition of Arizona River Rock New Addition Aluminum Bender Board 6”. Install weed barrier.

Remove And Replace the Existing Gravel New Addition of Arizona River Rock New Addition Aluminum Bender Board 6”. Install weed barrier.

Location O.P. Pharmacy

New addition of Arizona river rock on the 3 Dow Spot and New Addition Aluminum Bender Board 6”.

Location Pond 3.

Replace And Refresh the Existing DG with New Red DG Around Pond 3. Addition on an aluminum bender board along the bottom of the pond.

New Additions Arizona Rock and Addition of Aluminum Bender Board 6”

New Additions Arizona Rock and Addition of Aluminum Bender Board 6”

III. REPORTS

Reports shall have a section containing a summary of all test results and the contractor shall make recommendations based on a component engineering analysis of the test data. Recommendations will include areas where immediate action is required and recommended areas where additional maintenance needs to be performed. Reports shall be submitted in hard copy and E-mail to the VA COR (Contracting Officer Representative within 30 days of work completion.

IV. OVER AND ABOVE REPAIR:

Upon discovery of over and above repairs or unforeseen requirements, Contractor shall immediately notify the POC. Parts shall not be procured, nor installation or repairs initiated until approval is obtained from the Contracting Officer and appropriate Facilities Staff/POC. Charges for repair, labor and parts shall originate only when required and upon prior approval being granted by the Contracting Officer.

V. PERIOD OF PERFORMANCE:

180 days from performance start date. Work may be scheduled during the day or night (Depending on load demand), Monday thru Friday and/or Saturday thru Sunday.

· Daytime hours: 6 am to 4 pm

· Evening hours: 4 pm to 4 am Contractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer’s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements.

VI. PLACE OF PERFORMANCE:

Department of Veterans Affairs VA Loma Linda Healthcare System (VALLHCS) 11201 Benton Street Loma Linda, CA 92357

VII. LICENSING REQUIREMENTS:

a. Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA)

b. General Contractor License

c. C-27 Landscaping Contractor

d. CIT Certification (Certified Irrigation Technician)

VIII. SPECIFIC REQUIREMENTS:

a. Contractor shall schedule start date with POC or designee five (5) business days in advance.

b. Contactor personnel shall have valid Loma Linda PIV badges before starting work.

c. Contractor shall coordinate energy source LOCK OUT /TAG OUT procedures with VALLHCS Plumbing Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS Plumbing Supervisor that energy sources will be restored and require verification.

d. Contractor’s supervisor or lead technician are to check in with VALLHCS Plumbing Supervisor, or in their absence, with Graphics Control prior to work each day.

e. Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here.

i. OSHA 29CFR Regulations, www.osha.gov

ii. NFPA 99, www.nfpa.org

iii. Design Manuals

1. Plumbing Steam vol. 1,2, and 3

iv. Master Construction Specification

1. Division 22 Plumbing

2. Division 23 Heating, Ventilating, and Air Conditioning

IX. AUTHORIZED SERVICES:

Only those services specified herein are authorized under this contract. Before permitting and/or performing any service of a non-contract nature, the Contractor shall advise the CO of the reason (s) for the additional work and/or service. The Contractor is cautioned that only the CO or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the CO. All changes to the contract shall be issued through a contract modification in writing from the CO to the Contractor.

X. DELEGATION OF AUTHORITY:

No additional service shall be provided without the approval from the Contracting Officer (CO) or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority.

XI. GOVERNMENT-FURNISHED EQUIPMENT (GFE) GOVERNMENT FURNISHED INFORMATION (GFI):

No Government equipment will be used by the Vendor.

XII. RECOGNIZED HOLIDAYS:

The following is a list of all Government recognized holidays:

In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following National holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”:

New Year’s Day: January 1

Martin Luther King ‘s Birthday: Third Monday in January

President’s Day: Third Monday in February

Memorial Day: Last Monday in May

Juneteenth Independence Day: June 19

Independence Day: July 4

Labor Day: First Monday in September

Columbus Day: Second Monday in October

Veterans Day: November 11

Thanksgiving Day: Fourth Thursday in November

Christmas Day: December 25

If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

XIII. SAFETY AND PPE EQUIPMENT:

Personal Protective Equipment shall be provided for each Contractor employee by the Contractor. Possession of weapons are prohibited.

XIV. PARKING:

It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.

XV. COMPLAINTS:

It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.

**End of Statement of Work**

The purchase order period of performance is 06/20/2026 - 06/19/2027.

Free on Board Origin (FOB) is destination.

Place of Performance/Place of Delivery

VA Loma Linda Healthcare System (VALLHCS) 11201 Benton Street Loma Linda, CA

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions and clause apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025)”

2. FAR 52.252-1, “Solicitation Provisions Incorporated by Reference (FEB 1998)”

3. FAR 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. (SEP 2024)”

4. FAR 52.203-18, “Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017)”

5. FAR 52.204-7, “System for Award Management—Registration. (NOV 2024) (DEVIATION NOV 2025)”

6. FAR 52.212-2, Evaluation-Commercial Products and Commercial Services ) (NOV 2021) (DEVEATION OCT 2025)”

7. FAR 52.216-1, “Type of Contract (APR 1984) (DEVIATION NOV 2025)”

8. FAR 52.229-11, “Tax on Certain Foreign Procurements – Notice and Representation (NOV 2007)(DEVEATION SEP 2025)”

9. FAR 52.252-5, “Authorized Deviation in Provisions (NOV 2020)”

10. VAAR 852.239-71, “Information System Security Plan and Accreditation (FEB 2023)”

11. VAAR 852.252-70, “Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)” The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions-Commercial Products and Commercial Services. (NOV 2023) (DEVIATION OCT 2025)”

· FAR 52.252-2, “Clauses Incorporated by Reference. (FEB 1998)”

· FAR 52.203-17, “Contractor Employee Whistleblower Rights. (NOV 2023)”

· FAR 52.203-19, “Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017)”

· FAR 52.204-9, “Personal Identity Verification of Contractor Personnel (JAN 2011)”

· FAR 52.204-13, “System for Award Management-Maintenance. (OCT 2018) (DEVIATION NOV 2025)”

· FAR 52.209-6, “Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025)”

· FAR 52.209-10, “Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025)”

· FAR 52.219-4, “Notice of Price Evaluation Preference for HUBZone Small Business Concerns. (OCT 2022) (DEVIATION NOV 2025)”

· FAR 52.219-6, “Notice of Total Small Business Set-Aside. (NOV 2020) (DEVIATION NOV 2025)”

· FAR 52.219-14, “Limitation on Subcontracting. (OCT 2022) (DEVEATION NOV 2025)”

· FAR 52.219-28, “Postaward Small Business Program Rerepresentaion (JAN 2025 (DEVIATION NOV 2025)”

· FAR 52.222-3, “Convict Labor. (JUN 2003) (DEVIATION NOV 2025)”

· FAR 52.222-35, “Equal Opportunity for Veterans. (JUN 2020) (DEVEATION NOV 2025)”

· FAR 52.222-36, “Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025)”

· FAR 52.222-37, “Employment Reports on Veterans. (JUN 2020) (DEVIATION NOV 2025)”

· FAR 52.222-41, “Service Contract Labor Standards. (AUG 2018) (DEVIATION NOV 2025)”

· FAR 52.222-42, “Statement of Equivalent Rates for Federal Hires. (MAY 2014)”

· FAR 52.222-43, “Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). (AUG 2018) (DEVIATION NOV 2025)”

· FAR 52.222-50, “Combating Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025)”

· FAR 52.222-55, “Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) (DEVIATION NOV 2025)”

· FAR 52.222-62, “Paid Sick Leave Under Executive Order 13706. (JAN 2022) (DEVIATION NOV 2025)”

· FAR 52.222-90, “Addressing DEI Discrimination by Federal Contractors (APR 2026)”

· FAR 52.223-23, “Sustainable Products. (MAY 2024) (DEVEATION NOV 2025)”

· FAR 52.226-8, “Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024)”

· FAR 52.232-33, “Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018)”

· FAR 52.232-40, “Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023)”

· FAR 52.233-3, “Protest after Award. (AUG 1996) (DEVIATION NOV 2025)”

· FAR 52.233-4, “Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025)”

· FAR 52.237-2, “Protection of Government Buildings, Equipment, and Vegetation (APR 1984)”

· FAR 52.240-91, “Security Prohibitions and Exclusions. (DEVIATION NOV 2025)”

· FAR 52.244-6, “Subcontracts for Commercial Products and Commercial Services. (JAN 2025) (DEVIATION OCT 2025)”

· FAR 52.252-6, “Authorized Deviations in Clauses (NOV 2020)”

· VAAR 852.203-70, “Commercial Advertising (MAY 2018)”

· VAAR 852.204-70, “Personal Identity Verification of Contractor Personnel (MAY 2020) (DEVIATION FEB 2026)”

· VAAR 852.204-72, “Personnel Vetting and Credentialing (MARCH 2026)”

· VAAR 852.219-73, “VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION)”

· VAAR 852.219-75, “VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION)”

· VAAR 852.232-72, “Electronic Submission of Payment Requests (NOV 2018)”

· VAAR 852.242-71, “Administrative Contracting Officer (OCT 2020)”

All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp. This is mandatory and the sole method for submitting invoices.

All quoters shall submit the following: All information required by FAR 52.212-1(b) Submission of Offers to include, but not limited to, SAM UEI.

All quotes shall be sent to the Network Contracting Office (NCO) Catherine.fernandezpedernera@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors: Price, and past performance, with price more important.

Past performance will be based on CPARS and FAPIIS ratings. No rating in CPARS is equal to a neutral rating.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

NOTE: RFO FAR 52.212-3 is RESERVED and replaced with: https://sam.gov/ registration is required to be complete at time of submission of response. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (NOV 2023) (DEVIATION OCT 2025)

Addenda to FAR 52.212-4 are attached.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Required Submittals: Proof that the contractor and all personnel performing on the contract have the following technical training and certifications (Failure to include these certifications, will disqualify offeror):

a. Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA).

b. General Contractor License.

c. C-27 Landscaping Contractor.

d. CIT Certification (Certified Irrigation Technician).

Prospective Offerors are notified 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction, paragraph (d) requires certification to be completed, signed, and returned with the offeror’s submission. Failure to include this completed information will preclude the offeror from consideration for award.

Note: It is “Encouraged” for all interested parties to attend the site visit on the date and time stated below.

Site visit: Site visit will be conducted by the COR Martin Robles, Martin.Robles@va.gov, (951) 537-9525 on June 4, 2026 at 9:00 am (PST) and will meet at the front main lobby located at 11201 Benton St., Loma Linda CA 92357. Please email Aaron Pyatt to RSVP with your contact information if you plan to attend the site visit. Contractors are to measure on site visit areas.

Questions shall be received electronically only not later than 10:00 PDT on 06/8/2026 at Catherine.fernandezpedernera@va.gov.

Submission of your final response shall be received electronically not later than 10:00 PDT on 06/11/2026 at Catherine.fernandezpedernera@va.gov. Subject line should include “RESPONSE TO RFQ 36C26226Q0597.”

Submissions shall include your quote using the attached schedule as well as a capabilities statement with qualifications proving all certifications and education required for the work being conducted in the SOW. Submissions not meeting all requirements of the SOW will be considered ineligible for award.

Quotes should be based on the information provided as no discussions will be allowed. This solicitation is being made under FAR 12.201-1 Simplified Procedures.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Phone calls with questions will not be accepted.

Point of Contact Catherine Fernandez, Contract Specialist, Catherine.fernandezpedernera@va.gov

A.1 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price, and past performance, with price more important.

Price. This factor will be used to assess the fairness and reasonableness of the offeror’s proposed pricing.

The Government will evaluate the price by adding the total of all line item prices, including all options. The Total Evaluated Price will be that sum.

Past Performance. Past performance will be based on CPARS and FAPIIS ratings. No rating in CPARS is equal to a neutral rating.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

A.2 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

The Government contemplates award of a contract resulting from this solicitation.

(End of Provision)

A.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 (FAR and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

(End of Provision)

A.4 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any VAAR Acquisition Regulation (48 CFR Chapter FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Provision) A.5 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE (JAN 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the Web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

[Contracting officer shall list all FAR and 48 CFR Chapter 8 (VAAR) provisions and clauses incorporated by reference that must be completed by the offeror or prospective contractor and submitted with the quotation or offer.] (End of Provision)

A.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

(End of Clause) A.7 52.222-90 Addressing DEI Discrimination by Federal Contractors. (APR 2026) As prescribed in 22.2203, insert the following clause:

ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (DEVIATION DATE)

(a) Definitions. As used in this clause— Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of clause)

A.8 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any VAAR (48 CFR Chapter FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of Clause)

A.9 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (DEVIATION) (MAR 2026)

(a) Definitions. As used in this clause – VA Information system is the same as information system and means, pursuant to 38 U.S.C. 5727, a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information whether automated or manual.

VA sensitive information means all VA data, on any storage media or in any form or format, which requires protection due to the risk of harm that could result from inadvertent or deliberate disclosure, alteration, or destruction of the information and includes sensitive personal information. The term includes information where improper use or disclosure could adversely affect the ability of VA to accomplish its mission, proprietary information, records about individuals requiring protection under various confidentiality provisions such as the Privacy Act and the HIPAA Privacy Rule, and information that can be withheld under the Freedom of Information Act. Examples of VA sensitive information include the following: individually-identifiable medical, benefits, and personnel information; financial, budgetary, research, quality assurance, confidential commercial, critical infrastructure, investigatory, and law enforcement information; information that is confidential and privileged in litigation such as information protected by the deliberative process privilege, attorney work-product privilege, and the attorney client privilege; and other information which, if released, could result in violation of law or harm or unfairness to any individual or group, or could adversely affect the national interest or the conduct of Federal programs.

(b) General. Contractor personnel assigned to work for or on behalf of VA must undergo a background investigation commensurate with the risk and sensitivity level designation associated with the work to be performed at the level indicated in the contract. The Contractor and subcontractors shall comply with VA Directive/Handbook 0710, Personnel Security and Suitability Program, which can be accessed at: https://vaww.va.gov/vapubs/index.cfm.

(c) Risk and Sensitivity Levels. The following table identifies the risk and sensitivity levels that apply to any personnel providing services under this contract. *VA Administrations, organizations and staff offices will use the OPM Position Designation Tool.

Positions/Tasks Designated as Non-Sensitive Positions – Tier 1/Low Risk

Installer

Positions/Tasks Designated as Non-Sensitive Positions – Tier 2/Mod Risk

None

Positions/Tasks Designated as Non-Sensitive Positions – Tier 4/High Risk

None

Security clearances are granted to individuals with a specific requirement for access to classified material (for example, Confidential, Secret and Top Secret). Contractor personnel that are required to obtain a security clearance will be subject to a Tier 3 or Tier 5 investigation. The following sensitivity designations have been assigned for the identified Tier 3 and Tier 5 required by this contract:

Tier 3: None Tier 5: None

(d) Fitness. The results from a background investigation are used to determine if an individual’s fitness is sufficient for that individual to perform work for or on behalf of VA in the position identified in this contract. Contractor fitness determinations are made in accordance with 5 CFR Part 731.202.

Fitness requirements for employment are separate and distinct from job qualifications. If a Contractor or subcontractor employee is found to be unsuitable or unfit to provide services under this contract, the Contractor shall immediately remove the employee from working on this contract and take those necessary steps that restrict the employee’s logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information.

The Contractor shall advise the employee that they are not permitted to access any VA controlled building or real property in relation to this contract. The removal of an unfit Contractor or subcontractor employee does not alleviate the Contractor from satisfying the requirements of this contract. The Government will not reimburse the Contractor for any costs associated with the recruitment/replacement of an employee or subcontractor employee who is found to be unfit.

(e) Identification Cards. The Government will provide a Personal Identification Verification (PIV) card or other identification card, as necessary, to fit Contractor personnel who require physical access to VA facilities and/or logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information. Contractor and subcontractor personnel shall prominently display their PIV/identification card on their persons while working at a VA facility and shall present their PIV/identification card for inspection upon request by a VA official. The Contractor must surrender the employee or subcontractor employee’s PIV/identification card in accordance with the requirements set forth in Directive/Handbook 0735 when any of the following events occur:

1. When no longer needed for contract performance.

2. Upon completion of the Contractor/subcontractor employee’s employment.

3. Upon contract completion or termination.

(f) Lost/stolen. Immediately upon detection, the Contractor shall report a lost or stolen PIV/identification card to the Government authorities as identified in Directive/Handbook 0735. Within 48 hours of reporting the lost/stolen PIV/identification card, the Contractor shall submit to the Program Manager an incident report that describes the relevant facts and circumstances regarding the loss/theft. If the loss/theft was reported by the Contractor to the local police, the Contractor shall further submit a copy of the final police report to the Program Manager within 48 hours of the report being made available by the local police department. The Government will not reimburse the Contractor for any costs that result from lost/stolen PIV/identification card(s).

(g) Regular Reporting. The Contractor shall submit a status report to PIV Sponsor within 5 working days after the end of each calendar quarter and as requested by the Government in order to initiate contract closeout procedures. The report must provide the status of each contractor/subcontractor employee who is required to have a PIV/identification card during the performance of the contract. The report shall identify the Contractor and the contract number, and list the following status for each contractor/subcontractor employee who holds a PIV/identification card under this contract:

1. Contractor/subcontractor employee name.

2. Name of VA facility where Contractor/subcontractor employee works, if applicable.

3. Date background check submitted for Contractor/subcontractor employee.

4. Date PIV/identification card issued to Contractor/subcontractor employee.

5. Contractor/subcontractor employee’s PIV/identification card number, as applicable.

6. Date Contractor/subcontractor employee no longer has need for PIV/identification card.

7. Date Contractor notified VA that PIV/identification card is no longer required.

8. Date Contractor returned PIV/identification card was returned to VA.

(h) Flow down of clause. The Contractor shall include the substance of this clause in subcontracts, third-party agreements, and BAA’s, in which subcontractors, third-party servicers/employees, and business associates will perform functions where they will have physical access to a VA facility or logical access to VA data, information, VA sensitive information, or information technology or VA information system containing such data or information.

(End of Clause) A.10 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal.