S208--Janitorial services Miles City 08/01/2024 to 07/31/2025 Miles City

Questions and Answers

The listed schedule on page 7 of 83. Is this the time window we are allowed to work within or the staff schedules wanted? Currently we had to have staff coverage of the CLC from 6:00am - 8:00pm daily and the other areas starting at 1:30pm until complete BUT we had to be out of the building by 11:30pm. At the current moment, there are two-day shift housekeepers. One arrives at 6:00am and the other arrives at 7:00am. There are two mid shift housekeepers that start at 1:30PM and work until their assignments are completed.

If that is the hours they want covered, do they have a preference on how many people per shift? Per history, two housekeepers per shift. Two-day shift and two mid shift.Â

Currently service only the CLC on holidays. Are they wanting to remove holidays in the CLC as well? The CLC should be serviced 24/7 including holidays with times starting by 6:00AM and no later then 8:00AM. The remaining areas ( Dietetics, office spaces) should be Monday-Friday, excluding holidays, from 1:30PM thru 10:00PM. The CLC needs to be cleaned 7 days a week, that is not an option. There are no VA staff that are assigned duties for this issue. The CLC must be cleaned daily to keep infections down and garbage taken out.

When the CBOC moved out of the building we still clean a portion of that space, 4,964 SF. That is CLIN 0003 in the current contract. Are they not wanting that cleaned anymore? This will not be included in the new contract

Under the Periodic Cleaning section starting on page 6 of 83. J. Fort Harrison Furniture Moving is still included which is no longer needed but J. and K. from the previous SOW were removed which I believe would still be needed. I say that because these are areas, we would get emails from Jim on periodically. I just wanted to confirm. To confirm, Fort Harrison furniture moving should be removed. Sections j-k, should be added to the SOW. Miles City facilities moves furniture as requested for the CLC and other areas that are occupied in the facility.

J. Nursing Home Beds in Miles City CLC (Weekly) Cleaned weekly for infection control and veteran health care. Need to remain in the contract.

K. Patient Rooms in Miles City (CLC) (As Required) when the floors need to be buffed or waxed the nurse, manager and building manager set that time frame to have as little of disruption to the residents as we can.

Currently cleaning the eating Area or "dining room" in the CLC. I didn't see that listed in the new SOW. Is that still needing to be serviced after each meal (3 per day)? Yes, this would still need to be serviced. CLC dining area needs to have tables wiped down, floor swept and mopped after every meal, slip fall prevention due to spills, keeps insects from entering the building. This needs to stay in the contract.

How many Janitorial Staff are working? How many janitorial closets are available? Day SHIFT Â 2 --- MID SHIFT -- 2 Â -- 3 closets, 1 in the CLC and 2 in the main building 1st floor --- there are 4 employees on staff

Who is the incumbent? HAMHED LIMITED LIABILIY COMPANY

How much is the current contract total? $ 3,624,120.00 Note: This contract was multiple building and multiple locations. Many of which were removed after contract award.

Is it possible to extend the response date one week? RFQ will close on 07/29/2024 at 14:00 CST

How many janitorial closets are available?

3 closets, 1 in the community living center and 2 in the main building 1st floor

What is the government s current budget? This information will not be provided.