S208--FY27 Holiday Decorations

The Department of Veterans Affairs Network Contracting Office 8 (NCO 8) seeks a contractor to design, furnish, deliver, install, maintain, and remove holiday decorations for the 2026 season, with questions due November 12, 2026 and offers due November 16, 2026 at 10:00 a.m. Eastern. The procurement is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

NCO 8 is procuring on behalf of the James A. Haley Veterans Administration Medical Center (JAHVH), within VHA VISN 8. Performance covers the main campus at 13000 Bruce B Downs Blvd, Tampa, FL 33612, and six off-site locations. NCO 8's office is at 8875 Hidden River Parkway, Suite 160A, Tampa, FL 33637, with Contracting Officer Quentin Ford as point of contact. Installation must begin by November 30, 2026, and removal must finish by January 20, 2027, with service during Monday through Friday, 8:00 a.m. to 4:00 p.m.

Amendment 0001, effective November 10, 2026, removes Line Item 0004, the SDVOSB Administrative Fee of 10% of subtotal, and removes "furnish" from Item 0001. Remaining items are Item 0001 (eight 12-foot decorated Christmas trees), Item 0002 (one 20-foot exterior lit tree, install and remove), and Item 0003 (garland and bows, install and remove). Offerors must acknowledge the amendment before the solicitation deadline or face potential offer rejection.

Requirements include UL-approved trees, decorative lighting, bows, garland, and ornaments, plus manufacturer warranties on all supplies. The contractor must be certified and listed in the SBA Veteran Small Business Certification database and may not pay more than 50% of services to non-SDVOSB firms. The contractor must also respond to service needs within 24 hours and maintain required insurance. The attachment summary cites an estimated value of $9 million. Evaluation factors are technical capability, past performance on similar multi-site projects, and price. Payment is by electronic funds transfer upon delivery and acceptance.

The notice carries NAICS 561790, Other Services to Buildings and Dwellings, and PSC S208, Housekeeping-Landscaping/Groundskeeping, under solicitation 36C24827Q0122.