S201--VANIHCS Hood Cleaning
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest solicitation from .
- Solicitation number
- 36C25026Q0051
- Agency
-
Veterans Integrated Service Network 10
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561720 Janitorial Services
- PSC
- S201 Housekeeping- Custodial Janitorial
- Place of performance
- Mutiple Locations, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 10, is seeking a contractor to provide semi-annual and annual cleaning services for kitchen hood systems, ductwork, and fans at the VA Northern Indiana Health Care System. The contractor must clean and restore all kitchen exhaust systems to NFPA 96 and IKECA standards at both the Fort Wayne Campus (2121 Lake Avenue, Fort Wayne, IN 46805) and the Marion Campus (1700 E. 38th Street, Marion, IN 46953). Key requirements include that all Field Service Technicians must hold current IKECA certifications (CECS, CECT, CECI, PECT, or CESI), and all work must comply with OSHA and applicable state, county, and municipal safety regulations. Services must be performed Monday through Friday, excluding Federal holidays, only after kitchen areas are closed, and the contractor must provide a minimum four-week notice to the Contracting Officer's Representative (COR) and Maintenance Department Supervisors prior to each service. The quotation deadline is January 9, 2026, with an anticipated award date of January 16, 2026, and solicitation packages will be available on SAM.gov as of December 31, 2025.
This procurement is set aside 100% for award to Small Business concerns, and any offers from entities other than certified small businesses will be rejected. The contract will be structured as a firm fixed-price agreement with a base period of one year and four optional one-year renewal periods for a potential total of five years of service. The NAICS code is 561720 (Janitorial Services) with a small business size standard of $22 million in annual revenue. All necessary labor, materials, equipment, and supervision for cleaning and restoration work must be provided by the contractor, and any subcontractors must receive prior approval from the COR. Lock-Out/Tag-Out procedure assistance will be provided by a VA HVAC employee to support safe execution of the work.
Notice text
This Solicitation shall result in a firm fixed-price contract for the period of one (1) year and four (4) option years upon award. The contractor will provide semi-annual and annual cleaning services for the VCS Canteen and Dietetics kitchen hood systems, ductwork, and fans at the VA Northern Indiana Health Care System. Services shall be performed at both the Fort Wayne Campus located at 2121 Lake Avenue, Fort Wayne, IN 46805 and the Marion Campus located at 1700 E. 38th Street, Marion, IN 46953.
The contractor shall provide all labor, materials, equipment, and supervision necessary to clean and restore the kitchen exhaust systems to NFPA 96 and IKECA standards. Cleaning shall include grease removal devices, duct systems, blower units, and exhaust fans. A VA HVAC employee will assist with Lock-Out/Tag-Out procedures. The contractor shall coordinate all cleanings with the COR and Maintenance Department Supervisors, providing a minimum four-week notice prior to service.
All work shall comply with OSHA, State, County, and Municipal safety regulations. Contractor personnel must be experienced, certified, and authorized to perform services. IKECA certifications (CECS, CECT, CECI, PECT, or CESI) are required for all Field Service Technicians. Subcontractors must be approved by the COR. Services shall be performed Monday through Friday, excluding Federal holidays, and only after kitchen areas are closed.
This procurement has been set-aside 100% for award to Small Business concerns. Offers from other than Small Business concerns will not be considered and shall be rejected. Anticipated award date is January 16, 2026, for a base period of one (1) year with four (4) additional one (1) year options.
Solicitation packages will be available on or about December 31, 2025. Electronic solicitations may be obtained at no cost from the following URL: www.SAM.gov. All questions will be answered via Solicitation amendment. Questions must be submitted in writing to the Contract Specialist at the following e-mail address: Jacob.bishop@va.gov no later than 3:00 p.m. (ET) January 6, 2026.
Quotations are due no later than 3:00 p.m. (ET) on January 9, 2026, by email to
Jacob.bishop@va.gov, NAICS 561720 applies. Size standard s $22 Million. No telephone requests will be accepted.
Files
| File | Type | Posted |
|---|---|---|
| 36C25026Q0051_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| S201--VANIHCS Hood Cleaning | Award Notice | |
| S201--VANIHCS Hood Cleaning | Solicitation | |
| This notice | Pre-Solicitation |
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