36C25026Q0051_1.docx
DOCX document 16 KB Posted
- Attached to
- S201--VANIHCS Hood Cleaning
- Solicitation number
- 36C25026Q0051
About this file
This document is a Presolicitation Notice for a VA contract to provide kitchen hood cleaning services for the VA Northern Indiana Health Care System. The solicitation seeks a small business contractor to perform semi-annual and annual cleaning of kitchen hood systems, ductwork, and fans at two campus locations (Fort Wayne and Marion, Indiana) over a base one-year contract with four additional one-year option periods.
Key requirements include cleaning kitchen exhaust systems to NFPA 96 and IKECA standards, using certified technicians with specific IKECA credentials (CECS, CECT, CECI, PECT, or CESI). Services must be performed Monday through Friday outside kitchen operating hours, with coordination required with the Contracting Officer's Representative (COR) and Maintenance Department Supervisors. The procurement is 100% set aside for small businesses, with a solicitation package available on SAM.gov starting December 31, 2025, quotations due by January 9, 2026, and an anticipated award date of January 16, 2026. The contract will be firm fixed-price, with a NAICS code of 561720 and a size standard of $22 million.
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Text version
Presolicitation Notice Presolicitation Notice
| SUBJECT* |
| VANIHCS Hood Cleaning |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 44120 |
| SOLICITATION NUMBER* |
| 36C25026Q0051 |
| RESPONSE DATE/TIME/ZONE |
| 01-09-2026 15:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| SET-ASIDE |
| SBA |
| PRODUCT SERVICE CODE* |
| S201 |
| NAICS CODE* |
| 561720 |
| PLACE OF PERFORMANCE |
| Mutiple Locations |
POSTAL CODE
| COUNTRY |
| USA |
CONTACT INFORMATION
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO) 10 6100 Oak Tree Blvd., Suite 490
Independence OH 44131
POINT OF CONTACT*
Jacob Bishop Contract Specialist Jacob.bishop@va.gov Kristina L. Peart Contracting Officer Kristina.peart@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
This Solicitation shall result in a firm fixed-price contract for the period of one (1) year and four (4) option years upon award. The contractor will provide semi-annual and annual cleaning services for the VCS Canteen and Dietetics kitchen hood systems, ductwork, and fans at the VA Northern Indiana Health Care System. Services shall be performed at both the Fort Wayne Campus located at 2121 Lake Avenue, Fort Wayne, IN 46805 and the Marion Campus located at 1700 E. 38th Street, Marion, IN 46953.
The contractor shall provide all labor, materials, equipment, and supervision necessary to clean and restore the kitchen exhaust systems to NFPA 96 and IKECA standards. Cleaning shall include grease removal devices, duct systems, blower units, and exhaust fans. A VA HVAC employee will assist with Lock-Out/Tag-Out procedures. The contractor shall coordinate all cleanings with the COR and Maintenance Department Supervisors, providing a minimum four-week notice prior to service.
All work shall comply with OSHA, State, County, and Municipal safety regulations. Contractor personnel must be experienced, certified, and authorized to perform services. IKECA certifications (CECS, CECT, CECI, PECT, or CESI) are required for all Field Service Technicians. Subcontractors must be approved by the COR. Services shall be performed Monday through Friday, excluding Federal holidays, and only after kitchen areas are closed.
This procurement has been set-aside 100% for award to Small Business concerns. Offers from other than Small Business concerns will not be considered and shall be rejected. Anticipated award date is January 16, 2026, for a base period of one (1) year with four (4) additional one (1) year options.
Solicitation packages will be available on or about December 31, 2025. Electronic solicitations may be obtained at no cost from the following URL: www.SAM.gov. All questions will be answered via Solicitation amendment. Questions must be submitted in writing to the Contract Specialist at the following e-mail address: Jacob.bishop@va.gov no later than 3:00 p.m. (ET) January 6, 2026.
Quotations are due no later than 3:00 p.m. (ET) on January 9, 2026, by email to Jacob.bishop@va.gov, NAICS 561720 applies. Size standard’s $22 Million. No telephone requests will be accepted.
| *=Required Field |
| Presolicitation Notice |
Presolicitation Notice
File details come from the government source that posted it. Updated .