S201--MC | MA VAMC | everglaze floor maitenance

Closed Pre-Solicitation Posted Dec 16, 2025

A later notice was posted: the Limited / Sole Source Justification from Mar 13, 2026.

Solicitation number: 36C25526Q0118
Agency: Veterans Integrated Service Network 15 Veterans Health Administration, Department of Veterans Affairs
Responses due: Dec 26, 2025, 12:00 PM ET
Set-aside: No set-aside

Opportunity facts

NAICS code: 238330 Flooring Contractors
PSC: S201 Housekeeping- Custodial Janitorial
Place of performance: Department of Veterans Affairs Marion VA Medical Center(s) & Bldg(s) 62959, United States
Points of contact: Greg McMillan Sr. gregory.mcmillan@va.gov (913) 758-9919

Notice details come from SAM.gov. Updated Dec 16, 2025.

About this opportunity

Written by GovTribe AI · Dec 16, 2025

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 15 is conducting market research through a Sources Sought Notice for annual EverGLAZE floor maintenance services at the Marion VA Medical Center in Marion, Illinois. The procurement seeks qualified contractors to perform specialized ceramic tile flooring maintenance and restoration under NAICS code 238330 (Flooring Contractors) and PSC S201 (Housekeeping-Custodial Janitorial). Contractors must demonstrate capability to maintain 9,096 square feet of ceramic tile flooring across six buildings, including public, patient, and staff restrooms, storage closets, lobby floors, and entrances, while coordinating work across three different shifts to minimize disruption to patient care and daily operations. The government is particularly interested in understanding potential qualified sources, their size classifications, and capabilities relative to this requirement. Responses to this Sources Sought Notice must be submitted by 11:00 AM Central Standard Time on December 26, 2025, using the provided contractor information form that requests business details, socio-economic status, and relevant project experience.

The government intends to set aside this requirement for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), though responses from other potential sources are encouraged for market research purposes. No incumbent contractor or award value is specified in the Sources Sought Notice, as this is preliminary market research to inform the government's acquisition strategy rather than a formal solicitation. Contractors are required to provide labor, transportation, equipment, and facility coordination for the annual maintenance work, which involves applying EverGLAZE processes to restore and preserve tile flooring appearance across the specified square footage. Important to note is that responses to this Sources Sought Notice are not considered adequate bids for any future solicitation, do not guarantee participation in subsequent procurement processes, and will not result in notification to respondents regarding the government's determination on competitive procurement or set-aside decisions.

Notice text

THIS IS A SOURCES SOUGHT NOTICE ANNOUNCEMENT FOR MARKET RESEARCH PURPOSES ONLY

The VHA Government intends to set-aside this requirement for SDVOSB. However, the Government is interested in other potential sources that can provide the required product and/or services. Interested parties are encouraged to respond to this source sought notice announcement.

The purpose of this SOURCES SOUGHT ANNOUNCEMENT is to gain knowledge of potential qualified sources and their size classification (HUBZone, 8(a), small, small disadvantage, service-disabled veteran owned small business, veteran owned small business, or large business) relative to NAICS 238330 and PSC S201. The Government is conducting market research to determine potential sources having the skills, capabilities, and experience to perform the described work. Responses to this SOURCES SOUGHT ANNOUCEMENT will be used by the Government to make appropriate acquisition decisions. After review of the responses to this SOURCES SOUGHT NOTICE, a solicitation announcement may be published on Contract Opportunities (Sam.gov) or other Electronic Governmentwide Point of Entry (EGPE). Responses to this SOURCES SOUGHT NOTICE are not considered adequate responses to any potential solicitation announcement.

This is a SOURCES SOUGHT NOTICE ANNOUCEMENT ONLY and is NOT a request for proposals or quotes. Information received as a result of this sources sought notice will be used solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this SOURCE SOUGHT NOTICE ANNOUNCEMENT.

Respondents will NOT be notified of the results or the Government s determination on whether to conduct a competitive procurement and/or set-aside to limit competition among any specific socio-economic category.

All interested contractors should notify the Network Contracting Office 15 via email at Gregory.McMillan@va.gov by 11:00 a.m. Central Standard Time on Friday, 12/26/2025. Responses must include the sources sought notice announcement number and title in the subject line of their email response AND the below or attached Contractor Fillable Form.

In response to this SOURCES SOUGHT NOTICE ANNOUNCEMENT, please provide the information in the SOURCE SOUGHT_CONTRACTOR FORM.

Performance Work Statement (PWS)-Marion VAMC-Ceramic Tile Flooring

General

The Contractor shall furnish all labor, materials, equipment and transportation to provide annual EverGLAZE Maintenance of 9,096 square feet of ceramic tile flooring. These ceramic tile floors are in public, patient and staff restrooms, storage closets, lobby floors and entrances located in various buildings at the Marion VA Medical Center in Marion, IL.

Scope: Approximately 9008 square feet of tile flooring was restored in July 2013 using Site Prep Moderate and EnduraGLAZE Processes. Annual EverGLAZE maintenance has been performed on all floors each year since 2013. An additional 528 square feet of tile flooring was restored in February 2020 using Prep Moderate and EnduraGLAZE Processes. Due to additions and subtraction of square footage from renovations, that number sits at 9,096. Site Annual EverGLAZE Maintenance will consist of labor and materials needed to protect and preserve the tile flooring and bring it back to its restored appearance .

a. The following buildings require annual EverGLAZE Maintenance:

Building 1 855 square feet

Building 2 116 square feet

Building 37 278 square feet

Building 42 4,639 square feet

Building 43 1,804 square feet

Building 81 1,404 square feet

b. Please see attachment A for a detailed location list.

The Contracting Officer s Representative (COR) will contact the Contractor to schedule the dates on which maintenance will be performed. The Contractor must perform work on 3 different shifts to prevent disruption to patient care and daily pedestrian traffic flow. Scheduling of these shifts will be provided by the COR to the Contractor no later than one week prior to commencement of the work.

Labor: Contractor will be responsible for providing all labor associated with the floor work including loading and unloading of supplies and equipment to and from vehicles, delivery of supplies and equipment to and from the work site and for maintaining all supplies and equipment in a neat and organized manner during work and without blocking ingress/egress doors, rooms, access panels, and emergency escape routes. The contractor shall provide all necessary barriers, barricades, and work area safety precaution signage within the work area and any materials storage areas.

Transportation: Contractor shall be responsible for any delivery(ies) of supplies, equipment, tools and labor to the various buildings located at the Marion VA Medical Center, 2401 West Main Street Marion, Illinois.

Contractor Access to Government facilities:

The VA will provide the vendor s authorized personnel access to the medical center facility spaces where work is to be performed. Contractor will coordinate facility access with the COR no less than twenty-four hours prior to commencement of work.

According to 6500.6, Contract Security Checklist, The Authorization requirements do not apply, and a Security Accreditation Package is not required.

Attachment A

Description

Quantity

Unit of Measure

Total SF

Building #1, 4th Floor

198

Building #1, 4th Floor

#401 B Ladies Locker Rm Misty Gray

Includes White Terrazzo Shower

Building #1, 4th Floor

#401 E Men's Locker Rm/Misty Gray

Includes White Terrazzo Shower/White

Building #1, 4th Floor

#403 Handicap/ Misty Gray

BUILDING #1; 3rd Floor:

388

BUILDING #1; 3rd Floor:

Room 342/Misty Gray

BUILDING #1; 3rd Floor:

Room 343/Misty Gray

BUILDING #1; 3rd Floor:

Room 344/ Misty Gray

BUILDING #1; 3rd Floor:

Room 345 D Staff Restroom/Misty Gray

BUILDING #1; 3rd Floor:

Room 361/Misty Gray

BUILDING #1; 3rd Floor:

Room 362/Misty Gray

BUILDING #1; 3rd Floor:

Room 363/Misty Gray

BUILDING #1; 3rd Floor:

Room 364/Misty Gray

Building1; 1st Floor

269

Building1; 1st Floor

Room 101-2 (Clinic area near the Eye Cl) /Misty Gray

Building1; 1st Floor

Room 118 Restroom (just before SDS)/Misty Gray

Building1; 1st Floor

Room 121 Restroom/Misty Gray

Building1; 1st Floor

Room 140 A Ladies Restroom/ Misty Gray

113

Building1; 1st Floor

Room 142 Storage Closet/Misty Gray

Building1; 1st Floor

Room B103 Housekeeping Closet (SDS)/Misty Gray

Building #2 1st Floor

Room 116 Men's Locker Room/Misty Gray

116

Building 37 Ground Floor

278

Building 37 Ground Floor (CLEAN ONLY)

119 A Men's Restroom/ Misty Gray

139

Building 37 Ground Floor (CLEAN ONLY)

121 A Women's Restroom/Misty Gray

139

Building 42

4639

Building 42

A111/Misty Gray

Building 42

B106(A)/Misty Gray

Building 42

#B112 (A)/Misty Gray

Building 42

#B127 (A) Public Restroom/Misty Gray

Building 42

#B135 Staff Restroom/Misty Gray

Building 42

#B136 Housekeeping Closet/Misty Gray

Building 42

#C105 (A) Restroom/Misty Gray

Building 42

#C106 (A) Staff Restroom/Misty Gray

Building 42

#C113 Housekeeping Closet/Misty Gray

Includes Terrazzo Mop Sink/Winter White

Building 42

#C119 (A)/Misty Gray

Building 42

#C124 (A)/Misty Gray

Building 42

#C131 (A) Restroom/Misty Gray

Building 42

#C133 (A) Restroom/Misty Gray

Building 42

#C135 Housekeeping Closet/Misty Gray

Building 42

# C136/Misty Gray

Building 42

#C138 (A) /Misty Gray

Building 42

#D131/Misty Gray

Building 42

BD103 Housekeeping Closet/Misty Gray

Building 42

BD 106/Misty Gray

212

Building 42

BD 105/Misty Gray

234

Building 42

BD 107 A/Misty Gray

236

Building 42

BD 107 A/Mist Gray/ wall

228

Building 42

BD107 B/Misty Gray

236

Building 42

BD107 B/ Misty Gray/ wall

228

Building 42

BD 111 A/Misty Gray

Building 42

BD 112 /Misty Gray

Building 42

Ground Floor Entry/ Clean Only

249

Building 42

Ground Floor Lobby/Clean Only

1641

Building 42

Room 020 Restroom (Spinal Cord)/Misty Gray

Building 42

Room New ER Exam Room/Misty Gray

Building 42

Room New ER Restroom/Misty Gray

Building 42

Room New ER Restroom/Misty Gray

Building 42

Room New ER Restroom/Misty Gray

Building 42

Room New ER Restroom/Misty Gray

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

1804

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

Room 103 Ladies Restroom/Misty Gray

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

Room 104 Men's Restroom/Misty Gray

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

Room 108 Private Pt Restroom/Misty Gray

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER/Misty Gray

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

Room 112 Private Pt Restroom/Misty Gray

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

Room 114 & 116 Joint Restroom/Misty Gray

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

Room 115 & 117 Joint Restroom/Misty Gray

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

Room 118 & 120 Joint Restroom/Misty Gray

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

Room 119 Private Pt Restroom/Misty Gray

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

Room 121 Private Pt Restroom/Misty Gray

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

Room 128 Staff Restroom/Misty Gray

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

Room 129 Restroom/Misty Gray

171

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

Room 131 Private Pt Restroom/Misty Gray

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

Room 136 & 138 Joint Restroom/Misty Gray

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

Room 141 & 143 Joint Restroom/Misty Gray

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

Room 142 & 144 Joint Restroom/Misty Gray

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

Room 145 & 147 Joint Restroom/Misty Gray

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

Room 146 & 148 Joint Restroom/Misty Gray

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

Room 149 Private Pt Restroom/Misty Gray

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

Room 151 & 152 Joint Restroom/Misty Gray

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

Room 153 Private Restroom/Misty Gray

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

Room 155 Storage Closet/Misty Gray

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

Main Entry Foyer/Dusk (No Glaze)

183

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

Staff Lounge Men s RR/Shower/Misty Gray

137

BUILDING # 43 - CLC

COMMUNITY LIVING CENTER

Staff Lounge Ladies RR/Shower/Misty Gray

137

BUILDING # 43 CLC

Epoxy has replaced GLAZE in CLC Kitchen

CLC Main Entry No SaniGLAZE applied

Building #81 -RRTP