RSD Catering Service
Closed Solicitation Posted
- Solicitation number
- W50S9C25QA015
- Agency
-
Vermont National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 722320 Caterers
- PSC
- S203 Housekeeping- Food
- Place of performance
- South Burlington, Vermont 05403, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Vermont Air National Guard is seeking catering services to provide lunch meals during Regularly Scheduled Drill weekends at their base in South Burlington, Vermont. The 158th Fighter Wing requires a contractor to prepare and serve approximately 350 meals per day across nine scheduled drill periods from September 2025 through September 2026, with meal quantities ranging from 15 to 1,400 meals per event depending on the training schedule. The contractor must demonstrate technical capability in food preparation and transportation compliance with Tri-Service Food Code, provide past performance references showing experience with large-scale catering events, and submit competitive pricing. The government will evaluate quotes based on Technical Capability using a color-coded risk rating system, Past Performance through confidence assessments, and Price, with award made on a best value basis. All questions must be submitted by 1:00 PM EDT on August 28, 2025, and quotes are due by 3:00 PM EDT on September 5, 2025.
This procurement is designated as a 100% small business set-aside under NAICS code 722320 (Caterers) with a size standard of $9.0 million in annual receipts. The solicitation does not identify any incumbent contractors, and no specific budget range is disclosed in the available documents. The contract will cover a 12-month base period from September 15, 2025, to September 14, 2026, providing catering services for a total of approximately 8,515 meals across all scheduled drill weekends. Services will be performed at the Vermont Air National Guard base in South Burlington, Vermont, with meals prepared within a 45-mile radius of the facility and served between 1100-1300 hours. The contractor must provide all personnel, equipment, and materials except for government-furnished dining facility space, dishes, and commercial kitchen equipment.
Notice text
This is a combined synopsis/solicitation for commercial services provided in accordance with the format in Subparts 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being request and a written solicitation will not be issued. W50S9C-25-Q-A015 is issued as a Request for Quote (RFP) and incorporates provisions and clauses in effect through Federal Acquisition Circular 2025-05.
The Vermont Air National Guard has a Firm Fixed Price requirement for a vendor to provide Catering Services for the Vermont Air National Guard as outlined in this solicitation and attached Performance Work Statement (PWS). This requirement is 100% set aside for small businesses under NAICS Code 722320 with size standard $9.0M.
Requirement: Catering Services, FFP
Provide the Vermont Air National Guard Catering Services during Regularly Scheduled Drill Weekends as outlined in the PWS.
FOB: Destination
PSC: S203
Est POP: 15 Sept 2025 – 14 Sept 2026
30 September 25 QTY: 15 Meals
23-26 October 25 QTY: 1400 (350 per day) Meals
6-7 December 25 QTY: 700 (350 per day) Meals
5-8 February 26 QTY: 1400 ( 350 per day) Meals
7-8 March 26 QTY: 700 (350 per day) Meals
30 April - 3 May 26 QTY: 1400 (350 per day) Meals
6-7 June 26 QTY: 700 (350 per day) Meals
6-9 August 26 QTY: 1400 (350 per day) Meals
12-13 September 26 QTY: 700 (350 per day) Meals
Point of Contact – the Contracting Officer (KO) is the sole point of contact for this acquisition.
KO- MSgt Kristen Lucey Phone: (802)660-5443 Email: Kristen.Lucey.2@us.af.mil
Alt KO – MSgt James Yoshikawa: (802)660-5423 Email: James.Yoshikawa@us.af.mil
The Government does not accept responsibility for non-receipt of Quotes. It is the vendor’s responsibility to request and receive confirmation of Quote receipt. All questions regarding this solicitation must be submitted NO LATER THAN 1:00pm Eastern Daylight Time (EDT) 28 August 2025 to MSgt Kristen Lucey at kristen.lucey.2@us.af.mil and MSgt James Yoshikawa at james.yoshikawa@us.af.mil. Questions with Answers will be posted no later the 1 September, 5:00 pm. EDT or sooner if possible.
Quotes must be in written form addressing all factors in the 52.212-1, Instruction to Offerors, of this Solicitation. Please send all Quotes by electronic email to MSgt Kristen Lucey and MSgt James Yoshikawa NO LATER THAN 5 September 2025 at 3:00 p.m EDT. Vendors will also reference the solicitation number when submitting a Quote. All responsible sources may submit an offer which, if received in a timely manner, will be considered.
52-232-18 Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.
Files
| File | Type | Posted |
|---|---|---|
| Attch 3_ Price Quote Spreadsheet.xlsx | XLSX spreadsheet | |
| Attch 5_ National Guard Protest Procedures.pdf | ||
| Attch 1 PWS_ VTANG Catering Final.pdf | ||
| Attch 2_ Instructions to Offerors.pdf | ||
| Attch 4_ Clauses and Provisions.pdf |
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