Roof Insulation Installation Services
Closed Solicitation Posted
- Solicitation number
- 19JA8025Q0007
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238160 Roofing Contractors
- Place of performance
- Tokyo Japan
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is seeking quotations for Roof Insulation Installation Services at the U.S. Embassy Housing Compound in Tokyo, Japan. The solicitation requires contractors to install thermal insulation, apply heat reflective films on ceilings and glass walls, and install ventilation fans in 10 apartment units. Qualified quoters must be registered in the System for Award Management (SAM) database and have established business operations in Japan with proficiency in English and Japanese. The government intends to award a fixed-price Purchase Order to the lowest-priced, technically acceptable quote, evaluating submissions without holding discussions unless necessary. Key deadlines include a pre-quotation conference and site visit on March 13, 2025, with quotation submissions due by April 16, 2025, at 10:00 a.m. JST.
The contract is not set aside for any specific group and will cover roof insulation work across 10 Temple apartments in the Mitsui Housing Compound. Contractors must complete the entire project within 365 calendar days after the Notice to Proceed, with the ability to work on up to four units simultaneously. Each apartment unit must be started within 14 calendar days of notification and completed within 15 working days. The project includes detailed requirements such as installing heat insulation foam, panels, wiring, ventilation frames, and fans. Liquidated damages are set at YEN20,000 per calendar day for delays, and all work must be performed between 08:30 and 17:30 on weekdays, excluding U.S. and Japanese holidays. Contractors are required to maintain liability insurance coverage of YEN30,000,000 per occurrence.
Notice text
Enclosed is a Request for Quotations (RFQ) for Roof Insulation Installation Services for the U.S. Embassy Housing Compound in Tokyo, Japan.
The U.S. Government intends to award a Purchase Order to the responsible company submitting a technically acceptable quote at the lowest price. The U.S. Embassy Tokyo intends to award the Purchase Order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The U.S. Government is planning a pre-quotation conference and walk-through at the site, and the date for this conference and site visit will be in the solicitation.
Quoters shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their quotation as prescribed under FAR 4.1102. Failure to be registered at time of quotation submission may deem the quoter’s quotation to be considered non-responsible and no further consideration will be given. Therefore, quoters are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quote prior to the response date and time. Please ensure your email with your quote does not exceed 15MB, if it does then you might have to send more than one email.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Roof Insulation Installation Services | Pre-Solicitation |
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