RFQ US CONGEN JNB Supply and Delivery of New Extended cab LDV
Closed Solicitation Posted
- Solicitation number
- 16161356
- Agency
-
US Embassy Pretoria
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 4413 Automotive Parts, Accessories, and Tire Retailers
- PSC
- 2310 Passenger Motor Vehicles
- Place of performance
- Johannesburg Gauteng South Africa
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State US Embassy Pretoria seeks supply and delivery of a new extended cab light-duty vehicle, with quotations due August 11, 2026 at 12:00 (no late submissions accepted). This is a firm fixed-price procurement with no set-aside.
Place of performance is Johannesburg, South Africa. All offerors must register with SAM and provide proof of registration including their SAM UEI number prior to submission. Quotes must be submitted on company letterhead via email to Pretoria_contracting_office-dl@state.gov and must be priced in South African Rand with validity through September 30, 2026. The NAICS code is 4413, Automotive Parts, Accessories, and Tire Retailers; PSC is 2310, Passenger Motor Vehicles. Quote reference number is PR16161356.
The U.S. Embassy will make no provision for price or exchange rate fluctuations after order placement; vendors must absorb potential increases in their quoted price. No deposit payments are authorized. Payment is made via electronic funds transfer within 30 calendar days after delivery and receipt of invoice, whichever is later. As a diplomatic mission, the U.S. Embassy cannot sign legal documents or third-party terms and conditions; quote submission constitutes waiver of such requirements. FAR and DOSAR clauses apply, including cybersecurity supply chain risk management, covered telecommunications equipment prohibitions, small business representations, and Department of State-specific provisions for overseas contracting activities.
Notice text
The quote reference number: PR16161356
The following documents are attached to this email and need to be signed when submitting your quotations:
- The SCOPE OF WORK.
- US Government Clauses
- If you wish to quote for this opportunity, kindly please be advised that you will need to register with SAM and
provide proof that you are in the process of registering or that you already have registered with SAM. Instructions for
the registration process is attached.
IMPORTANT: The offeror shall provide proof of SAM registration to include the SAM UEI number. Refer attached
Guidance on how to register.
Quotations:
Firm fixed pricing is to be quoted and must be Valid until 30 September 2026
Quotes to be completed on the company letterhead, indicating the company’s address, contact details and name
and email of the contact person.
No alterations or pricing changes will be accepted after the Quotation deadline.
Please quote in South African Rand (ZAR)
Closing date and time for receiving quotes is 12:00, August 11, 2026. Kindly be advised that NO late quotes will be
accepted.
Quotes must be sent via email to: Pretoria_contracting_office-dl@state.gov
U.S. Embassy Payment terms:
- Note that NO DEPOSIT payments will be authorized.
- The Embassy issues only fixed priced contracts; therefore, you must confirm that your prices will remain fixed. The
US Embassy will make no provision for fluctuations in price or exchange rates after the order has been placed. If
your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price.
- EFT – Payment will be made within 30 calendar days after delivery of services AND receipt of invoice, whichever is
later.
Kindly be advised that as a Diplomatic Mission we represent the U.S. Government and are unable to sign any legal
documents, including credit applications and T’s & C’s. By submitting a quote, you waiver any such requirement.
The successful offeror will be required to accept:
FAR and DOSAR Clauses:
The attached FAR and DOSAR clauses form part of this contract.
Files
| File | Type | Posted |
|---|---|---|
| CLAUSES FOR PURCHASE ORDERS AND BLANKET PURCHASE AGREEMENTS AWARDED BY OVERSEAS CONTRACTING ACTIVITIES (002).pdf | ||
| How to register in SAM.gov.docx | DOCX document | |
| SOW New Vehicle Extended cab LDV or Similar PR16161356.docx | DOCX document |
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