RFQ_19NP4026Q0015_MSGR Cook Services

The U.S. Embassy Kathmandu (Department of State) is soliciting quotations for comprehensive cook services to support seven Marine Security Guards at the Marine Security Guard Residence (MSGR) in Kathmandu, Nepal. The solicitation requires the contractor to provide full food service operations, including menu planning, food sourcing and provisioning, food preparation, and service delivery with meals served Monday through Friday (breakfast 7:00-9:30 am, lunch 11:00 am-1:30 pm, and dinner 5:00-7:30 pm), with three meal options daily. Key qualifications include maintaining one regular and one backup cook, designating an English-fluent on-site supervisor, implementing HACCP compliance and food safety training, obtaining general liability insurance, securing all required local licenses and permits, and conducting background security checks on personnel. Award will be made on a firm fixed-price basis to the lowest-priced, technically acceptable responsible offeror, evaluated primarily on cost, with consideration given to past performance references demonstrating diplomatic or expatriate service experience and evidence of established business operations in Nepal. Critical deadlines include May 4, 2026 at 1000 hours Kathmandu time for contacting the contracting officer to arrange site access or obtain information, May 8, 2026 at 1000 hours for the pre-quotation conference at the U.S. Embassy Nepal in Maharajgunj, and May 28, 2026 at 1659 hours Kathmandu time as the final submission deadline for electronic quotations.

This solicitation contains no set-aside designations and includes no incumbent contractor information. While specific award values or budget ranges are not disclosed in the solicitation notice, all pricing must include labor, materials, equipment, insurance, overhead, and profit, with Value Added Tax (VAT) of 13 percent priced separately. The contract will be a one-year firm fixed-price agreement with one one-year option to renew, providing a potential two-year contract duration for meal service operations. The place of performance is Kathmandu, Nepal (zip code 44600), where services will be delivered at the Marine Security Guard Residence at the U.S. Embassy compound. Prospective offerors must submit complete quotations electronically in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat PDF format with file sizes not exceeding 20MB per submission, and must include completed SF-1449 forms, proof of SAM registration with a UEI number, three years of past performance references, culinary demonstrations, strategic operational plans, and comprehensive risk management and quality assurance documentation.