RFQ PR16223103 Budget Officer Workshop Jakarta Feb 2027

The Department of State seeks hotel and venue services for a Budget Officer Workshop in Jakarta, Indonesia, with quotations due September 4, 2026 at 12:00 noon. The procurement is firm fixed-price on a lowest-priced, acceptable basis.

Place of performance is Jakarta, Indonesia. The event runs February 1–5, 2027, and serves 75 participants (Financial Management Officers and Financial Specialists from U.S. Embassies across the East Asia and Pacific region). The venue must be located in the Sudirman Central Business District, Senayan, or Menteng area of Central Jakarta, with convenient access to Soekarno-Hatta International Airport via the Jakarta Inner Ring Toll Road. The venue must have hosted at least two events of 75 or more attendees spanning multiple days within the past three years, with documented event name, attendee count, dates, and reference contact provided by the offeror. Required facilities include a main conference room (75 classroom-style seats), two breakout rooms (30 seats each), a holding room, a welcome reception room, 24-hour on-site business center with printing and high-speed internet, climate-controlled pedestrian access to dining/retail/pharmacy without ground transportation, and a separate event entrance for controlled access. No construction or maintenance causing noise, fumes, or facility interruption is permitted during the event. Lodging includes 75 guest rooms for five nights (January 31–February 5, 2027), minimum 45 square meters per room with private bath, air conditioning, telephone, internet, work desk, in-room safe, and daily housekeeping. Room rates must not exceed Department of State Standardized Regulations limits; guests pay directly with breakfast and basic internet included. Food and beverage comprises coffee breaks and buffet lunch/dinner daily for 75 participants. Audio-visual support includes projectors, microphones, Wi-Fi, laptops, flip charts, and AV staff. Offerors must be hotel companies based and operating in Indonesia with established business registration. Quotations exceeding 40,000 USD require active SAM registration prior to submission. Payment is Net 30 upon invoice. VAT is exempt. Performance threshold allows no more than 10 customer complaints across the entire package. The NAICS code is 72111, Hotels (except Casino Hotels) and Motels; PSC is V231, Lodging, Hotel/Motel.